Unit 6 Flashcards
What is the cloud
-The cloud is a collection of software services that run across the world using the internet, instead of running on a single user’s computer.
-makes it easier to access our information from anywhere, instead of storing it locally, or only on our computer.
Why should you use cloud
Cloud services, like Microsoft OneDrive, help you store your files online, access them from any device thats connected to the internet, and share them with others.
On what can you use the cloud
You can use it on the browser, or we have free apps for all these devices
What is the advantages of using cloud to collaborate
- If you store it in OneDrive, then you send a link out to everybody and everyone’s working just on one version of the document. and
2.They don’t even need Office to work on Office. They’ll open in an Office online that’s the free versions of Word, Excel, PowerPoint and OneNote that anyone can use for free.
Are your files public or private on OneDrive
everything is private on OneDrive, you control the permissions of who can view a
document or edit a document.
How is a recent document on 1 device shown on other devices
If you have an Office 365 subscription, a most recent document on one device is the most recent document on all your devices.
devices remember where in the document you were last time you were on that particular device, so you can go right to that part of the document.
How much storage do you get with an Office 365 subscription
you get extended storage- a terabyte with an Office 365 subscription. Now, you can store anything on OneDrive; documents, pictures, videos
What shows what files you’ve shared
The icon and description show you which files you’ve shared.
What are the 3 areas to help you view and work with files
navigation pane,
the file list
the toolbar
What is the toolbar and what does it do
- you can search for files,
- create new folders and documents,
- upload files
- sync them
- sort files and change the view.
- lets you check information about your files- You can see who has access to a file, and check activity on all your files or a specific file.
What does the navigation pane do
Click a link in the navigation pane to change what you see in the file list.
What is discover
With a work or school account, Discover shows you a tailored view of what’s trending around you based on who you
work with and what you’re working on.
What is used to view and edit your OneDrive files
Office mobile apps
On what can you can see and share your files.
OneDrive app
What can you do with the OneDrive mobile app
- Select a file to view it. From here, open the file in an Office app like Word, Excel, or PowerPoint to do more editing.
- Share a link to the file, delete it, move it, or rename the file
- download it for offline viewing.
- create new folders, take a photo or a video, or upload or create new files
- scan feature to scan then save it as a PDF annotate it, or share it with others.
Afterr how many days does the recycle bin empties itself out for One drive
If you accidentally delete a file in OneDrive, you may be able to recover it later
If you’re signed in with a Microsoft account, items stay in the recycle bin for 30 days.
With work or school accounts, the recycle bin empties after 93 days, unless your admin changes the setting.
When you share a document on microsoft word,what can the person do
With Microsoft Word you can share your documents with other people so they can view, share comments, or coauthor a document with you.
What is shown when you share a document on microsoft word
A white checkmark appears inside a bright blue circle.
what is meant by Coauthoring/real-time collaboration in Word
allows you to work on a document at the same time/simultaneously as someone else-collegues/friends. This is great when you want to see the changes others are making in real-time as they happen.
As he makes additional changes, I can see them live on my Word document. I can also see his presence with this colored marker. when I make changes to the document, he will see them as well in real time.
What is the ribbon
The ribbon is where you can access different features of Word. You can add a comment to any part of your document. You can also attach comments to specific parts of a document to make your feedback clearer. To reply to a comment
How to access commenting
To access commenting, navigate to the ‘‘Review’’ tab of the Word ribbon.
what to do when a comment has been addressed
When a comment has been addressed, select the comment, then select “Resolve.”
how to hide comments
If you want to hide comments without deleting them, disable the Show Comments button, and you will no longer see the comments.
What are the options for tracking changes
- No markup- show incorporated changes
2.Original
3.Simple markup- changes with a red line in the margin
4.All markup- all edits with different colors of text and lines
What is an advantage of digital calendars
Digital calendars are a great way to keep track of meetings/appointments and tasks on your own or with the people you work with.
what to do to find out when someone is available
For an easy way to find when you’re both available, try overlaying calendars by selecting the arrow button on each calendar
what types of view are there in outlook calendar
day, week, or month views.
What is shown when you Create appointments and meetings on outlook calendar
A white checkmark appears inside a bright blue circle.
What are the steps to create an appointment or meeting on calendar
- Select “New Appointment”
- Select “Invite Attendees” to add people - to whom it is addressed
- Add the details [subject,location]
- Select “Scheduling Assistant”
A chart showing the invitees’ availability appears.- See when they’re free- then book - Clicks “Send.”- The meeting appears on a calendar.
Why and how to use color categories
With color categories and reminders, Outlook keeps you organized so you don’t miss important meetings or appointments.
For every calendar item, you can assign a color category, and choose when Outlook reminds you of that event.
- Choose categorize-select from preset colours and rename if 1st time
To finish, choose “Save & Close.”
why add contacts in outlook
Keep track of everyone you communicate with by creating and editing contacts in Outlook. Once you’ve saved someone as a contact, you can type the first few letters of their name into an email, and Outlook will fill in the email address for you.
benefit of contact groups
Contact groups help you keep your contact lists organized to get started. If you often email a group of people, create a contact group in Outlook so you only need to email that contact group instead of entering individual emails.
What are the steps to to create tasks and to-do lists in Outlook.
select new task
-add task - subject field
-date
-priority
-set a reminder-The cursor clicks a box next to “Reminder.
