Unit 6

Question 1

What is the cloud

Answer 1

-The cloud is a collection of software services that run across the world using the internet, instead of running on a single user’s computer.
-makes it easier to access our information from anywhere, instead of storing it locally, or only on our computer.

Question 2

Why should you use cloud

Answer 2

Cloud services, like Microsoft OneDrive, help you store your files online, access them from any device thats connected to the internet, and share them with others.

Question 3

On what can you use the cloud

Answer 3

You can use it on the browser, or we have free apps for all these devices

Question 4

What is the advantages of using cloud to collaborate

Answer 4

1. If you store it in OneDrive, then you send a link out to everybody and everyone’s working just on one version of the document. and

2.They don’t even need Office to work on Office. They’ll open in an Office online that’s the free versions of Word, Excel, PowerPoint and OneNote that anyone can use for free.

Question 5

Are your files public or private on OneDrive

Answer 5

everything is private on OneDrive, you control the permissions of who can view a
document or edit a document.

Question 6

How is a recent document on 1 device shown on other devices

Answer 6

If you have an Office 365 subscription, a most recent document on one device is the most recent document on all your devices.

devices remember where in the document you were last time you were on that particular device, so you can go right to that part of the document.

Question 7

How much storage do you get with an Office 365 subscription

Answer 7

you get extended storage- a terabyte with an Office 365 subscription. Now, you can store anything on OneDrive; documents, pictures, videos

Question 8

What shows what files you’ve shared

Answer 8

The icon and description show you which files you’ve shared.

Question 9

What are the 3 areas to help you view and work with files

Answer 9

navigation pane,
the file list
the toolbar

Question 10

What is the toolbar and what does it do

Answer 10

1. you can search for files,
2. create new folders and documents,
3. upload files
4. sync them
5. sort files and change the view.
6. lets you check information about your files- You can see who has access to a file, and check activity on all your files or a specific file.

Question 11

What does the navigation pane do

Answer 11

Click a link in the navigation pane to change what you see in the file list.

Question 12

What is discover

Answer 12

With a work or school account, Discover shows you a tailored view of what’s trending around you based on who you
work with and what you’re working on.

Question 13

What is used to view and edit your OneDrive files

Answer 13

Office mobile apps

Question 14

On what can you can see and share your files.

Answer 14

OneDrive app

Question 15

What can you do with the OneDrive mobile app

Answer 15

1. Select a file to view it. From here, open the file in an Office app like Word, Excel, or PowerPoint to do more editing.
2. Share a link to the file, delete it, move it, or rename the file
3. download it for offline viewing.
4. create new folders, take a photo or a video, or upload or create new files
5. scan feature to scan then save it as a PDF annotate it, or share it with others.

Question 16

Afterr how many days does the recycle bin empties itself out for One drive

Answer 16

If you accidentally delete a file in OneDrive, you may be able to recover it later

If you’re signed in with a Microsoft account, items stay in the recycle bin for 30 days.

With work or school accounts, the recycle bin empties after 93 days, unless your admin changes the setting.

Question 17

When you share a document on microsoft word,what can the person do

Answer 17

With Microsoft Word you can share your documents with other people so they can view, share comments, or coauthor a document with you.

Question 18

What is shown when you share a document on microsoft word

Answer 18

A white checkmark appears inside a bright blue circle.

Question 19

what is meant by Coauthoring/real-time collaboration in Word

Answer 19

allows you to work on a document at the same time/simultaneously as someone else-collegues/friends. This is great when you want to see the changes others are making in real-time as they happen.

As he makes additional changes, I can see them live on my Word document. I can also see his presence with this colored marker. when I make changes to the document, he will see them as well in real time.

Question 20

What is the ribbon

Answer 20

The ribbon is where you can access different features of Word. You can add a comment to any part of your document. You can also attach comments to specific parts of a document to make your feedback clearer. To reply to a comment

Question 21

How to access commenting

Answer 21

To access commenting, navigate to the ‘‘Review’’ tab of the Word ribbon.

Question 22

what to do when a comment has been addressed

Answer 22

When a comment has been addressed, select the comment, then select “Resolve.”

Question 23

how to hide comments

Answer 23

If you want to hide comments without deleting them, disable the Show Comments button, and you will no longer see the comments.

Question 24

What are the options for tracking changes

Answer 24

1. No markup- show incorporated changes
   2.Original
   3.Simple markup- changes with a red line in the margin
   4.All markup- all edits with different colors of text and lines

Question 25

What is an advantage of digital calendars

Answer 25

Digital calendars are a great way to keep track of meetings/appointments and tasks on your own or with the people you work with.

Question 26

what to do to find out when someone is available

Answer 26

For an easy way to find when you’re both available, try overlaying calendars by selecting the arrow button on each calendar

Question 27

what types of view are there in outlook calendar

Answer 27

day, week, or month views.

Question 28

What is shown when you Create appointments and meetings on outlook calendar

Answer 28

A white checkmark appears inside a bright blue circle.

Question 29

What are the steps to create an appointment or meeting on calendar

Answer 29

1. Select “New Appointment”
2. Select “Invite Attendees” to add people - to whom it is addressed
3. Add the details [subject,location]
4. Select “Scheduling Assistant”
   A chart showing the invitees’ availability appears.- See when they’re free- then book
5. Clicks “Send.”- The meeting appears on a calendar.

Question 30

Why and how to use color categories

Answer 30

With color categories and reminders, Outlook keeps you organized so you don’t miss important meetings or appointments.

For every calendar item, you can assign a color category, and choose when Outlook reminds you of that event.

1. Choose categorize-select from preset colours and rename if 1st time
   To finish, choose “Save & Close.”

Question 31

why add contacts in outlook

Answer 31

Keep track of everyone you communicate with by creating and editing contacts in Outlook. Once you’ve saved someone as a contact, you can type the first few letters of their name into an email, and Outlook will fill in the email address for you.

Question 32

benefit of contact groups

Answer 32

Contact groups help you keep your contact lists organized to get started. If you often email a group of people, create a contact group in Outlook so you only need to email that contact group instead of entering individual emails.

Question 33

What are the steps to to create tasks and to-do lists in Outlook.

Answer 33

select new task

-add task - subject field
-date
-priority
-set a reminder-The cursor clicks a box next to “Reminder.