UNIT 5 Use of Management System Flashcards
pertains to the whole administrative and even human resources and materials management.
Hospital Information Management system
Encompasses the different areas and departments of hospitals.
Hospital Information Management system
The hospital information system has become an integral part of health care. It is linked to health informatics that focuses mainly on the _____ of hospitals and clinics/nursing homes.
administrative functioning
It has different implementations and is an integrated and comprehensive information system designed to deliver every administrative operation in the healthcare industry.
HOSPITAL INFORMATIONS SYSTEM
Pertains to operations, supervisory, management of officials, directors
Administrative
TRUE OR FALSE
Delivers quality patient care and better financial management
TRUE
TRUE OR FALSE
limited laboratory information system is integrated to the different departments of the hospital
FALSE
it is not integrated to the different departments of the hospital
Hospital Information system should be
- Patient centric
- medical staff centric,
- affordable and scalable.
- Must be user friendly and should include orientation and training
- Flexible to accommodate hospital growth
from laboratory aka outsourcing or send out (send-out testing) in layman’s term
Referrals
Benefits of an Effective HIS
Enhances Information Integrity
Reduces Transcription Errors
Reduces Duplication of Information Entries
Optimizes Report Turnaround Times
Hospital software is easy to use and eliminates errors
caused by handwriting. New technology computer systems give perfect performance to pull up information from server or cloud servers.
A. Enhances Information Integrity
B. Reduces Transcription Errors
C. Reduces Duplication of Information Entries
D. Optimizes Report Turnaround Times
B. Reduces Transcription Errors
Most common source of error in laboratory
Clerical Error (Mali pag type)
All of the data, patient information, operations, and other activities are integrated in the system
They can say that the data obtained are reliable
A. Enhances Information Integrity
B. Reduces Transcription Errors
C. Reduces Duplication of Information Entries
D. Optimizes Report Turnaround Times
A. Enhances Information Integrity
Improved monitoring of drug usage, and study of effectiveness. This leads to the reduction of adverse drug interactions while promoting more appropriate pharmaceutical utilization
A. Enhances Information Integrity
B. Reduces Transcription Errors
C. Reduces Duplication of Information Entries
B. Reduces Transcription Errors
One of the main goals of Health Information System wherein:
o Previous data entry will be continuous na lang every time na pumunta ka sa hospital. It can retrieved by other hospitals
A. Enhances Information Integrity
B. Reduces Transcription Errors
C. Reduces Duplication of Information Entries
D. Optimizes Report Turnaround Times
C. Reduces Duplication of Information Entries
Faster printing, faster sending out of data (patient information) to physicians especially during emergencies
o Efficient processing
A. Enhances Information Integrity
B. Reduces Transcription Errors
C. Reduces Duplication of Information Entries
D. Optimizes Report Turnaround Times
D. Optimizes Report Turnaround Times
Hospital Information System
For patients:
For Administrators:
For patients: Information System for Patient care
For Administrators:
Managerial Information System
Information System for Patient care includes (3) systems:
§ System for Clinical Services
§ Systems for Support Services
§ System for Patient/Client Management
Different areas of Hospital Management Information System.
o Practitioners Workbench o Nursing Workbench and Care Plans o Order Entry (CPOE) and Results Reporting o e-Prescribing (e-Rx) o Clinical Documentation o EMR and Clinical Data Repository
A. Patient Administration B. Clinical Suite C. Clinical Support Suite D. Materials Management Suite E. Revenue Management Suite F. Support Modules
B. Clinical Suite
o Patient billing
o Insurance and Contracts Management o Claims Management
o Healthcare Packages
o Mainly for billing and accounting
A. Patient Administration B. Clinical Suite C. Clinical Support Suite D. Materials Management Suite E. Revenue Management Suite F. Support Modules
E. Revenue Management Suite
o Patient Registration
o Appointment Scheduling
o Admission, Discharge and Transfer
o Accident and Emergency Management o Bed and Wards Management
A. Patient Administration B. Clinical Suite C. Clinical Support Suite D. Materials Management Suite E. Revenue Management Suite F. Support Modules
A. Patient Administration
o HR/Payroll - Account management of different employees
o Hospital Administration
o User and Security Administration
o Management Information System
A. Patient Administration B. Clinical Suite C. Clinical Support Suite D. Materials Management Suite E. Revenue Management Suite F. Support Modules
F. Support Modules
o Inventory o Supply and Procurement o Pharmacy Management System o Centralized Sterile Supply Department o Equipment Maintenance System o Fixed Assets
A. Patient Administration B. Clinical Suite C. Clinical Support Suite D. Materials Management Suite E. Revenue Management Suite F. Support Modules
D. Materials Management Suite
o Operation Theatre o Labour and Delivery o LIMS
o Radiology and Imaging
o Dietary Services
o Blood bank
o Medical Records Department (MRD) o Housekeeping, Linen and Laundry
A. Patient Administration B. Clinical Suite C. Clinical Support Suite D. Materials Management Suite E. Revenue Management Suite F. Support Modules
C. Clinical Support Suite
SELECTING A HOSPITAL INFORMATION SYSTEM
3 considerations
- Total cost of package
- Web based system
- Implementation and support
Total cost of package
• Low cost of ownership
• Less hardware and fewer servers
o Cut upfront acquisition costs
o Reduce maintenance in the long run.
Some vendors reduce costs by having a design that requires less hardware and fewer servers. This type of design is known to cut upfront acquisition costs and also reduces maintenance in the long run.
Web based system
- User friendly features
- Must be available on the web
- Provide information when the health care provider needs it the most.
- Share information between two or more hospitals.
we should have the web-based system where files are stored in cloud
Implementation and Support
- 24/7 support via the telephone or web
* Request for staff training
HIS DIFFERENT DEPARTMENTS
- Help nurses provide better patient care.
- Reduction in planning time
A. Nursing Information Systems ( NIS ) B. Physician Information Systems ( PIS ) C. Radiology Information System (RIS) D. Pharmacy Information Systems E. Laboratory Information System
A. Nursing Information Systems ( NIS )
A good NIS can perform
Improving staff schedules
Accurate patient charting
Improve clinical data integration
- Better assessments and evaluations
- Decreased administration of wrong medication
A. Nursing Information Systems ( NIS ) B. Physician Information Systems ( PIS ) C. Radiology Information System (RIS) D. Pharmacy Information Systems E. Laboratory Information System
A. Nursing Information Systems ( NIS )
also very useful, allowing nurses to collect, retrieve and analyze the clinical information and then integrate it to design a patients’ care plan.
Clinical data integration
allow users to enter details regarding patients’ vital signs. Nurses also use it for admission information, care plan and all relevant nursing notes. All important data is securely stored and can be retrieved when required
Patient charting applications
- Aim to improve the practice of physicians
- Increase efficiency
- Cut costs
- Deliver high quality patient care
A. Nursing Information Systems ( NIS ) B. Physician Information Systems ( PIS ) C. Radiology Information System (RIS) D. Pharmacy Information Systems E. Laboratory Information System
B. Physician Information Systems ( PIS )
- Delivered through computers, servers, networks, and use widely deployed and popular applications such as, electronic medical records (EMRs), electronic health records ( EHRs)
- Most have 24/7 remote support for troubleshooting problems
- Very important for them to have a way to access and store different medical records of their patients and possible billing
A. Nursing Information Systems ( NIS ) B. Physician Information Systems ( PIS ) C. Radiology Information System (RIS) D. Pharmacy Information Systems E. Laboratory Information System
B. Physician Information Systems ( PIS )
- Provide radiology billing services
- Appointment scheduling
- Reporting and patient database storage
A. Nursing Information Systems ( NIS ) B. Physician Information Systems ( PIS ) C. Radiology Information System (RIS) D. Pharmacy Information Systems E. Laboratory Information System
C. Radiology Information System (RIS)
Helps monitor how medication is used in hospitals
A. Nursing Information Systems ( NIS ) B. Physician Information Systems ( PIS ) C. Radiology Information System (RIS) D. Pharmacy Information Systems E. Laboratory Information System
D. Pharmacy Information Systems
• Helps users supervise drug allergies and other medication-
related complications
• Detect drug interactions
• Helps administer the proper drugs based on the patient’s physiologic factors
A. Nursing Information Systems ( NIS ) B. Physician Information Systems ( PIS ) C. Radiology Information System (RIS) D. Pharmacy Information Systems E. Laboratory Information System F. Laboratory Information Management System
D. Pharmacy Information Systems
• Improve access to quality diagnostic testing • Provide accurate, timely information o Patient care o Public health planning o Policy decisions
A. Nursing Information Systems ( NIS ) B. Physician Information Systems ( PIS ) C. Radiology Information System (RIS) D. Pharmacy Information Systems E. Laboratory Information System F. Laboratory Information Management System (LIMS)
F. Laboratory Information Management System
a software-based solution with features that support a modern laboratory’s operations.
recognised as a powerful tool to improve laboratory data management within the laboratories and reporting of data externally.
F. Laboratory Information Management System
Will tell you if the machine or set of reagents are reliable
quality control
core function of LIMS
• Initiated when a sample is received in the laboratory
• Sample is registered
• Tracks chain of custody and sample location
• Audit logging of all changes to LIMS data
• Full electronic signature system
Sample Management
BARCODING of PHENOTYPIC
§ Process wherein the patient will be given a
specimen number or barcode that will represent
his/her medical record or files
Accessioning
required for rigorous tracking of field-level changes to LIMS data.
a full electronic signature system
One key to compliance with many of these standards is through
audit logging of all changes to LIMS data, and in some cases a full electronic signature system
• Control files that direct operation
• Extract data from instrument results files for quality control
assessment
• Access to the instrument data regulated based on chain of
custody assignments or other security features
• Import and management of raw assay data results
• Data mining and downstream analysis
Instrument and Application Integration
• Input and output data
• Remote sample collection data is imported and exported
• Mobile technology integration
• Transfer of data files in spreadsheets and other formats
• From proprietary databases to standardized database
management systems such as MySQL“
• Real-time data exchange with Electronic Health Records
Electronic Data Exchange
a pivotal aspect of the modern LIMS
The successful transfer of data files in spreadsheets and other formats
had one of the biggest impacts on how data is managed and exchanged in laboratories
the transition “from proprietary databases to standardized database management systems such as MySQL”
Functions of LIMS
Track and maintain an audit trail
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
A. Audit Management
Process and convert data to certain formats; manage
how documents are distributed and accessed
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
F. Document management
Create and schedule reports in a specific format;
schedule and distribute reports to designated parties
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
M. Reports
Provide fast and reliable interfaces for data to be
entered by a human or electronic component
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
I. Manual and electronic data entry
Assign one or more data points to a barcode format;
read and extract information from a barcode
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
B. Barcode handling
Measure and record inventories of vital supplies and
laboratory equipment
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment management I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
H. Inventory and equipment management
Handle the demographic information and
communications for associated clients
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
E. Customer relationship management
Track a sample, a batch of samples, or a “lot” of
batches through its lifecycle
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
P. Workflows
Assign roles and groups that dictate access to specific
data records and who is managing them
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
C. Chain of custody
Gauge and control sample quality, data entry
standards, and workflow
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
L. Quality assurance and control
Organize work schedules, workload assignments,
employee demographic information, training, and
financial information
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
K. Personnel and workload management
Follow regulatory standards that affect the laboratory
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
D. Compliance
Show audit trail and/or chain of custody of a sample
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
O. Traceability
Schedule important maintenance and calibration of
lab instruments and keep detailed records of such
activities
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
G. Instrument calibration and maintenance
Calculate and maintain processing and handling times
on chemical reactions, workflows, and more
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
N. Time tracking
Provide one location for all laboratory process and
procedure (P&P) and methodology to be housed and managed as well as connecting each sample handling step with current instructions for performing the operation
A. Audit Management B. Barcode handling C. Chain of custody D. Compliance E. Customer relationship management F. Document management G. Instrument calibration and maintenance H. Inventory and equipment I I. Manual and electronic data entry J. Method management K. Personnel and workload management L. Quality assurance and control M. Reports N. Time tracking O. Traceability P. Workflows
J. Method management
7 Elements of LIMS
- Clients
- Laboratory Organization
- analytical data
- instruments
- spreadsheets
- different levels of validation
- results communication to your clients
the coordinated function responsible to plan for, acquire, store, move and control materials to provide customer service in accordance with organizational goals.
Material Management System
It is a term used to connote “controlling the kind, amount, location, movement and timing of various commodities used in production by industrial enterprise.
Material Management System
Cycle of the Materials Management System (5)
Request Approval Dispatch Acknowledgment Review
includes the functions in procurement, materials handling and storage production and inventory control, packaging, transport and associated information systems and their application throughout the supply, manufacturing, service and distribution sectors.
Material Management System
very essential in any industry, whether hospitality or manufacturing units. It is because materials play an increasingly critical role in the profitability of your business operation. The material gate pass management software is perfectly positioned to provide you with a tailored solution, which adheres to ISO 27001 norms to satisfy your material tracking needs now and in the future.
Material Management System
programmed to keep track of materials moving in and out of the facility.
By automating the entire process of tracking the movement, companies can reduce the loss of material and also prevent unauthorized access to materials.
not only tracks the movement of materials (as defined based on the business of the user) but also has the facility to generate auto escalation emails to the relevant departmental heads to report anomalies.
Material gate pass software
first stage of Material Gate Pass Management and is accessible based on the User Role configuration. Requestor is the employee who is the creating the gate pass
Request
Can be non-returnable dispatches, partially returnable dispatches and completely returnable dispatches.
the final stage of the workflow.
Returns
It is the continuation of the workflow that requires the approval from the employees to process the material gate pass request. Approvals can be up to 3 levels, sequential or parallel
Approval
the stage that sends the material outside the organization through the dispatch desk or security desk. Multi-level dispatch can be configured by admin as per the requirements.
Dispatch
