UNIT 5: Technologies Software and Applications

Question 1

______ are software programs installed directly onto computers or laptops, providing a range of functions that make daily tasks easier, faster, and more productive.

Answer 1

Desktop applications

Question 2

______ is a word processing software that allows users to create, format, and edit text documents. It is used for writing reports, essays, letters, brochures, and more.

Features: Formatting Tools, Collaboration, Templates, Integration

Answer 2

Microsoft Word

Question 3

______ is a spreadsheet application designed for data organization, analysis, and visualization. It is widely used for managing financial records, statistical analysis, and large datasets.

Features: Formulas and Functions, Pivot Tables, Charts and Graphs, Data Filtering &
Sorting

Answer 3

Excel

Question 4

______ is presentation software that allows users to create slide-based presentations to share information visually.

Features: Templates & Themes, Animations & Transitions, Multimedia Integration,
Collaboration Tools

Answer 4

PowerPoint

Question 5

______ is an email client and personal information manager that includes features like email, calendar, task management, and contact lists.

Features: Email Management, Calendar Integration, Task Management, Contact Management

Answer 5

Outlook

Question 6

______ is a note-taking application that allows users to organize notes,
sketches, and multimedia content in one place.

Features: Multimedia Notes, Collaboration, Organization, Integration with other
Microsoft Apps

Answer 6

OneNote

Question 7

______ is a database management application used to store, manage, and analyze large amounts of data.

Features: Database Creation, Data
Import/Export, Query Tools, Reporting

Answer 7

Access

Question 8

______ is a communication and collaboration platform that includes chat, video conferencing, and file sharing.

Features: Chat & Messaging, Video
Conferencing, File Sharing &
Integration, Integration with other office apps

Answer 8

Teams

Question 9

______ is a desktop publishing application used to create professional-quality publications like brochures, flyers, newsletters, and posters.

Features: Templates, Drag-and-Drop Interface, Design Tools, High-Quality Printing

Answer 9

Publisher

Question 10

______ is one of the most recognized and widely-used desktop applications in the field of graphic design, image editing, and digital art. It has become synonymous with photo editing due to its comprehensive set of tools that allow users to enhance images, create digital art, and manipulate visuals with a high degree of precision and control.

Answer 10

Adobe Photoshop

Question 11

______ is a versatile multimedia player that supports almost all video and audio formats. It allows users to play high-quality videos without the need for special codecs or plugins. For instance, it can play movies, music, and even online streaming, making it an essential tool for entertainment.

Answer 11

VLC

Question 12

______ are designed for portable devices like smartphones and tablets, offering convenience and accessibility to perform tasks on the go. They are crucial for staying connected and managing tasks in real time.

Answer 12

Mobile applications

Question 13

Example of Mobile Applications:

Answer 13

Social Media Applications
Communication Applications
Productivity Applications

Question 14

Social Media Applications

Platforms like ______ and ______ enable users to engage with content through likes, shares, comments, and reactions (e.g., hearts, emojis).

Answer 14

Instagram, Facebook

Question 15

Communication Applications

Apps like ______ and ______, are integral to both personal and professional communication.

Answer 15

WhatsApp, Zoom

Question 16

Productivity Applications

Apps like ______ help users manage their schedules efficiently, while ______ assists in note-taking and organizing information.

Answer 16

Google Calendar, Evernote

Question 17

The relevance of these applications can be categorized into several key areas:

Answer 17

• Efficiency
• Communication
• Entertainment
• Banking and Shopping

Question 18

______ is essential for safeguarding your devices against harmful malware, which can damage your systems and compromise personal data.
By scanning files, monitoring system activity, and checking for known malware signatures, this software plays a crucial role in keeping your devices secure.

Answer 18

Antivirus software

Question 19

How Antivirus Software works?

• ______: Constantly monitors your system for suspicious activities, stopping threats as they arise.
• ______: Conducts routine checks of your device’s files and software to detect known viruses or anomalies.
• ______: Compares files to a database of known malware signatures, ensuring that new and old threats are recognized.
• ______: Identifies suspicious patterns or behaviors, even if the malware is new and doesn’t match known signatures.
• ______: Isolates potentially harmful files and safely removes them from your system.

Answer 19

Real-time Protection
Regular Scans
Signature Detection
Heuristic Analysis
Quarantine and Removal

Question 20

Why Antivirus Software is Important

• ______: Detects and removes malicious software like viruses, worms, and ransomware that can steal your personal data or damage your device.
• ______: Protects sensitive information such as login credentials, banking details, and personal files from being accessed by cybercriminals.
• ______: Antivirus software
blocks harmful downloads or suspicious email attachments that could corrupt your system.

Answer 20

Protection from Malware
Preventing Identity Theft
Avoiding System Corruption

Question 21

A ______ is a security tool that monitors incoming and outgoing network traffic. It acts as a barrier, deciding what traffic is allowed or blocked based on pre-defined security rules.

Answer 21

Firewall

Question 22

Firewalls can be classified into two types:

Answer 22

• Software Firewalls
• Hardware Firewalls

Question 23

Firewalls can be classified into two types:

______: These are installed directly on individual devices (e.g., Windows Firewall), monitoring and blocking unauthorized traffic to or from the device.
For instance, these firewalls might alert a user if an application is trying to access the internet without permission.

Answer 23

Software Firewalls

Question 24

Firewalls can be classified into two types:

______: These are external devices that sit between your network and the internet, providing protection for an entire network.
For example, routers with built-in firewalls can protect all the devices connected to a home or business network from external threats.

Answer 24

Hardware Firewalls