Unit 4 Waterfall Fundamentals: Process Groups and Knowledge Areas - Section II Flashcards
Communications management
ensuring that the information needs of the project and its stakeholders are met through the development of artifacts and implementation of activities designed to achieve effective information exchange.
Communications management plan
a document that describes the process, types, and expectations of communications with project stakeholders.
Communications matrix
a table showing the purpose, delivery method, frequency, and audience of project communications.
Communication templates
documents that outline project communications such as meeting agendas and minutes, status reports, and milestone approval pages.
Contract
a binding agreement between a company and a vendor describing the work the vendor will complete, along with the timeline and cost for an agreed-upon deliverable.
Fixed-price contract
contract where a contractor works on a project until all of the budgeted money is spent or until deliverables are complete (PMBOK, 2017).
Fixed-time contract
a contract where costs are based on the allocation of contractor resources for an agreed-upon timeframe (PMBOK, 2017).
Time and materials contract
a contract where work with the vendor lasts until enough product functionality is complete (PMBOK, 2017).
Defense systems software
software that controls weaponry.
Procurement management
the process of optimizing how money is spent and acquiring quality goods and services from preferred vendors on time and on budget (PMBOK, Project Management Institute, 2017, Ch. 12, p. 489).
Procurement management plan
a document describing procurement roles and responsibilities, the items to be procured, how items will be procured, and how procurements will be controlled.
Project charter
a high-level document summarizing the general project information, problems, goals, deliverables, scope, schedule, resources, benefits, and risks. Its purpose is to define the project at a high level and tie it to the business case.
Project cost management
the process of estimating and controlling money spent on project activities using a project budget.
Project cost management plan
a document that describes how project costs will be planned, funded, and controlled.
Project budget
the estimated amount of money that will be required to complete a project.
Project life cycle
five phases that PMs follow to manage a project from initiation to closure.
Project Management Body of Knowledge (PMBOK)
a set of standard project management guidelines published by the Project Management Institute (PMI).
Project organizational chart
a hierarchy diagram showing the project team members and reporting relationships.
Project plan
a document consisting of the project schedule and budget describing the process for carrying out the project.
Project schedule
a timetable that outlines start and end dates and milestones that must be met for the project to be completed on time.
Project team charter
a document that describes the team communication
and meeting guidelines, conflict-resolution process, decision-making process, and team values.
Quality
the degree to which the final product meets the requirements, and project deliverables meet the project objectives.
Quality management
the process of establishing quality standards, creating quality deliverables, and verifying deliverable quality.
Resource management
the process of identifying resource needs, and obtaining, controlling, and releasing resources.
Resource management plan
a document describing how to identify, obtain, manage, and release project resources (human and physical).
Risk
An uncertain event that, if it occurs, has a positive or negative effect on meeting the project objectives.
Risk analysis
determining what effects risks might have on a project, such as a delayed timeline or reduced quality.
Risk management
the process of planning for, identifying, analyzing, monitoring, and responding to risks.
Risk management plan
a document specifying risk management roles and responsibilities, describing how risks will be identified, defining the risk matrix and risk register, and identifying risk mitigation strategies and risk responses.
Risk matrix
a matrix that evaluates negative project risk probability by occurrence, impact, and severity.
Risk mitigation
a way of preventing a risk from occurring or lessening the consequences of the risk if it does occur.
Risk monitoring
the process of tracking existing risks and identifying and evaluating new risks as changes are introduced to the project.
Risk register
a document that shows the details of specific project risks, including the description, probability, impact, severity, potential mitigation strategy, and status.
Risk response
an action taken in the event that a risk occurs.
Staff management plan
a document describing the process for identifying, acquiring, scheduling, training, and monitoring the performance of project resources.
Stakeholder
a person who has an interest or is responsible for a project
or project component.
Internal stakeholder
a stakeholder who works for the organization executing the project.
External stakeholder
a stakeholder who does not work for the organization executing the project.
Key stakeholders
stakeholders who rank as high interest and high power on a power/interest grid.
Waterfall method
a software development methodology where one phase immediately follows the next. The phases include requirements, design, development, testing, deployment, and maintenance.
Calculate resource costs for a project budget.
Describe how project managers establish quality processes, create quality deliverables, and control project quality.
Perform a quality review of a project deliverable using criteria defined in the Project Quality Management Plan.
