Unit 3 Topic 4 Flashcards
What is the first step in drawing up a financial plan?
What do you need to do before drawing up a financial plan?
Before drawing up a financial plan, you need to know yourself – ie you need to have a good idea of your own needs, wants, priorities, attitudes and aspirations, so that you can develop a personal financial plan that reflects your own personality and situation.
You need to be aware of any financial constraints that cannot be changed, because you will have to work around them. You also need to think about where you are in the life cycle and what life events you may encounter.
What is the second step in drawing up a financial plan?
What does this step allow an individual to do?
The next step is to think carefully about your financial objectives. This may mean deciding how important it is for you to earn the highest income that you can. Are you prepared to work in a demanding, high-pressure job, working long hours to earn a high income? Would you be willing to manage on a low income for several years while studying for whatever qualifications you need to pursue a highly paid career? Not everyone wants a highly paid job; it is important to understand what is important to you when you are planning your financial future.
Or are you more concerned about your quality of life? Are you prepared to earn a lower salary if you are able to do a job that you really enjoy or one that you find satisfying and rewarding in non-financial ways?
What, in other words, is your attitude to the ideal ‘work–life balance’? Answering this question should then allow you to decide what kind of financial targets and clear, measurable objectives you can realistically expect to achieve, and over what time span you might be able to achieve them.
What are the examples of work-life balance?
- Financial stability and security
- Job satisfaction and career development
- Hours of work and rate of pay
- Levels of responsibility and autonomy
- Relationships with family and friends
- Personal development and growth
- Life experience and adventure
- Health and well-being
What questions can an individual ask themselves to work out their attitudes to financial planning and see what characteristics their personal financial plan should include?
a) What are your main needs and wants in life?
Are you satisfied with a basic level of consumption or do you like your luxuries? Do you have any particular needs or strong wants that you feel you must finance whatever happens?
b) What is your attitude to spending money?
Are you easily tempted into making purchases or are you careful? When you want or need something, do you feel a strong desire to have it now, or are you willing to wait until you can afford it?
c) What is your attitude to saving?
Do you feel safer if you have a bit of money put away? Do you feel tempted to spend the money that you have saved, or does it give you satisfaction to see your savings growing?
d) What is your attitude to borrowing and being in debt?
Does it bother you if you owe money? Do you worry about how you are going to pay it back, or do you see it as a normal way of affording something that you could not buy otherwise?
e) What are your aspirations?
Do you hope to improve your standard of living as you get older? Are you impatient to start earning as much as possible, or are you willing to invest time in further or higher education, or in training, such as an apprenticeship?
f) What is your attitude to risk?
Are you happy to risk your money, even if you do not have much, in the hope of gaining more? Or does it worry you to think that you might lose what you have?
What questions can an individual ask themselves to work out their attitudes to financial planning and see what characteristics their personal financial plan should include?
a) What are your main needs and wants in life?
Are you satisfied with a basic level of consumption or do you like your luxuries? Do you have any particular needs or strong wants that you feel you must finance whatever happens?
b) What is your attitude to spending money?
Are you easily tempted into making purchases or are you careful? When you want or need something, do you feel a strong desire to have it now, or are you willing to wait until you can afford it?
c) What is your attitude to saving?
Do you feel safer if you have a bit of money put away? Do you feel tempted to spend the money that you have saved, or does it give you satisfaction to see your savings growing?
d) What is your attitude to borrowing and being in debt?
Does it bother you if you owe money? Do you worry about how you are going to pay it back, or do you see it as a normal way of affording something that you could not buy otherwise?
e) What are your aspirations?
Do you hope to improve your standard of living as you get older? Are you impatient to start earning as much as possible, or are you willing to invest time in further or higher education, or in training, such as an apprenticeship?
f) What is your attitude to risk?
Are you happy to risk your money, even if you do not have much, in the hope of gaining more? Or does it worry you to think that you might lose what you have?
What are the steps involved in drawing up a budget?
- Identify and list all sources of income.
- Identify and list all items of expenditure.
- Decide on the time period that you will use in the cash-flow chart, eg a week or a month.
- Fill in the figures for all of the various income sources and types of expenditure in the cash-flow chart.
- Now you can calculate the total income and total expenditure for each time period.
What is the formula of a cash flow forecast/ budget?
Total income + (-) Total expenditure = Surplus, deficit, balanced.
When listing all sources of income what should be considered?
These sources include wages, allowances from parents or guardians, state benefits, interest on savings and investments, and money received for birthdays or other celebrations. It is helpful to list regular wages separately from wages that are earned less frequently. This makes completing a cash-flow chart easier.
It is important not to guess at these figures – your guesses may be wildly overoptimistic or far too pessimistic, both of which will greatly affect your budget. Few of us can remember exactly how much income we received last month, let alone last year, so it is best to gather together whatever bank statements (current accounts and savings accounts), payslips, business accounts, etc, you may have and to work out your weekly or monthly income as accurately as you can. If you have not been in the habit of keeping these income records until now, you must make sure to do so from now on.
When listing all sources of expenditure what should be considered?
It is helpful to list all mandatory items first and then the optional items. This makes it easier to see what spending must be met and what you might change when you are using the cash-flow chart to manage your funds. Once again, you cannot rely on guesswork, or expect simply to remember how much you spend and what you spend it on. To compile an accurate assessment of your expenditure, you have to keep a record of what you spend – ideally, every day. Bank account statements will help you to identify the regular payments going out by direct debit and standing orders, and credit card statements will similarly detail how much you spent, where you spent it and what you spent it on. You should keep receipts for purchases that you make using cash, debit cards and cheques.
When deciding on the time period that you will use in the cash-flow chart, what should be considered?
It is useful to choose the length of time between receiving your regular sources of income. So a student who receives a weekly allowance may use a week as the time period, whereas someone with a full-time job who is paid monthly will use a month as the time period. Your cash-flow chart should comprise enough columns for you to record incomings and outgoings over both the short and medium terms. How many of your chosen time periods you choose to include will depend on your own preferences: some people find it very difficult to plan more than three months in advance, while others are comfortable with a year.
When filling in the figures for all of the various income sources and types of expenditure in the cash-flow chart, what should be considered?
Some items of future income and expenditure may be uncertain at the moment, eg wages from a seasonal job picking fruit, or how much next summer’s holiday is going to cost. Make a realistic estimate for these items for now and add this to your chart, but make sure that you keep a record of how much you actually earn and spend, because this will allow you to make more accurate estimates in the future.
When calculating the total income and total expenditure for each time period, what should you do?
Write the figures in the appropriate fields and calculate the balances to see whether your cash-flow forecast is predicting a surplus (ie income more than expenditure) or a deficit (ie income less than expenditure).
What should be done once financial plans are established?
How can this be done?
Once they are firmly established, it is vitally important that you monitor your financial plans to check how closely real life matches your income and expenditure forecasts as you live through the time period of your plan. Keeping weekly, or even daily, records of your actual income and expenditure allows you to compare the income received with the sums that you were expecting and what you are actually spending with what you planned to spend.
What is budget variance?
The difference between the expected and actual figures is known as the ‘budget variance’.
What is needed to help keep financial plans on track?
What needs to be done as well as identifying budget variance?
Simply identifying and measuring budget variance is not, in itself, going to help to keep your plans on track. The key to effective monitoring is to analyse the cause of the variance: if your plans project a monthly surplus of £200 (which you plan to save), but in reality you regularly end the month £100 or more overdrawn, you need to find out why. Have you overestimated your income or underestimated your expenditure in any way? If it is an income shortfall, what has been its cause, eg is actual overtime worked less than you forecast it would be? If you have overspent, on which items of expenditure have you spent more than you planned? Has the variance been caused by a change in an external factor – perhaps higher inflation or lower interest paid on your savings? Being aware of these variances should make you consider how to amend your budgetary plans in order to make your forecasts more realistic.
How do you correct financial plans in the short term?
In the short term, if daily or weekly monitoring of your expenditure reveals that you are spending much more than you have estimated, say, on petrol, you have the opportunity to analyse why this is happening: have petrol prices gone up or are you driving more than expected? You can then correct the problem – in the short term, at least – by driving less, or by finding a petrol station that sells fuel at a lower price, or by accepting the higher spending on petrol and reducing what you spend on something else. If you have been thinking about buying a new car – perhaps part-exchanging the old one for a newer one – it would help you to reduce the cost of running a car if you were to make sure that the next car you buy is more fuel-efficient than the last.
What is the simplest way to monitor your budget?
The simplest way in which to monitor your budget is to keep receipts for all of your purchases and use them, together with bank account statements, to keep a written record of your income and expenditure, writing the actual figures in a column next to your forecast figures on your cash-flow forecast using a spreadsheet program (such as Excel). With a spreadsheet, you can enter the projected and actual income and expenditure data into the relevant boxes; if you have set up your spreadsheet well, it will then automatically calculate totals, sub-totals, balances and variance.
In recent years how have people used technology to manage and monitor their finances?
In recent years, increasing numbers of people have taken advantage of new ways of managing and monitoring their finances using the many specialised personal finance planning computer programs, online services, or smartphone and tablet apps that have become available – many free of charge. These make it even easier to monitor actual income and spending, and to compare – even on a daily basis – the actual figures with those forecast.
What are some popular software, online websites and apps that people can use to help monitor their finances?
Free online planning tools, such as:
−the free budget planner offered by the government-funded Money Advice Service (MAS), online at www.moneyadviceservice.org.uk/en/tools/budget-planner
−Money Dashboard, online at www.moneydashboard.com
−the Debt Advice Foundation budget planner, which you can download from www.debtadvicefoundation.org/debt-tools/budget-planner
−Money Saving Expert’s budget planner, online at www.moneysavingexpert.com/banking/Budget-planning
Paid-for online planning websites and apps, including:
−You Need a Budget, online at www.youneedabudget.com
−Moneydance, online at www.moneydance.com
−Goodbudget, online at www.goodbudget.com
How do popular software, online websites and apps for financial monitoring allow you to manage your finances online?
Why are they user-friendly?
These and other similar systems allow you to manage and monitor your finances ‘live’ online; some will sync your financial information through wi-fi connections, so that it is available on different platforms (ie PC, smartphone and tablet). This enables you, for example, to use your phone when you are out shopping to update your record of actual expenditure every time you make a purchase.
Each system or tool is designed to be user-friendly and easy to use, and they do not require any previous financial knowledge. There are usually comprehensive instructions and ‘how to’ video tutorials available to help you to understand how they work, and some also offer online advice and support, as well as contact with other users through online forums and social networking sites.
How does Money Dashboard help people monitor their finances?
Money Dashboard, a free budget planning website and phone app.
They ask for the details of any current accounts, savings accounts and credit cards that an individual wants to add to the system.
Money Dashboard establishes links with the individual’s current account, savings account and credit cards. They will be immediately able to see all payments into and out of the accounts over the past month. More importantly, the transactions are allocated to different categories (some tagged automatically, while you have to allocate others to categories yourself using simple drop-down lists), which allows a person to see exactly what they are spending their money on.
A first weekly email, detailing income and expenditure during that week, is sent out and this updates them on their current balances in each of their accounts.