UNIT 3:ORGANIZATIONAL STRUCTURE AND DESIGN

Question 1

Organization:

Answer 1

An organization is a structured group of people working together to achieve specific goals and objectives. I

Question 2

LIST THE Characteristics of an organization:

Answer 2

1.Distinct Purpose:
2.Deliberate Structure
3.People

Question 3

Key terms OF ORGANIZATION

Answer 3

Organizing:

Organizational Structure:

Organizational Design:

Question 4

Six key elements in organizational design:

Answer 4

Work Specialization:

Departmentalization:

Chain of Command:

Span of Control:

Centralization and Decentralization:

Formalization:

Question 5

Mechanistic and organic structures

Answer 5

Mechanistic Structure: A rigid and highly centralized organizational structure with well-defined roles, processes, and clear hierarchies.

Organic Structure: A more flexible and decentralized organizational structure with adaptive roles, fluid communication, and less rigid hierarchies.

Question 6

Contingency variables

Answer 6

Factors that influence organizational design, including the organization’s strategy, size, technology, and degree of environmental uncertainty.

Question 7

Organizational designs:

Answer 7

Traditional Designs

Contemporary Designs:

Question 8

Strengths and weaknesses of traditional and contemporary designs:

Answer 8

Traditional designs offer stability and clear hierarchies but may lack agility.

Contemporary designs promote innovation and flexibility but can be more complex and challenging to manage.

The choice of design depends on the organization’s specific needs and goals.

Question 9

Distinct Purpose

Answer 9

Distinct Purpose: Organizations have a clear and specific mission or purpose that defines their reason for existence.

Question 10

Deliberate Structure:

Answer 10

Deliberate Structure: They are intentionally designed and structured to facilitate their operations and achieve their goals.

Question 11

People

Answer 11

People: Organizations consist of individuals who work together to accomplish the organization’s mission and tasks.

Question 12

Organizing

Answer 12

Organizing: The process of arranging resources, tasks, and people within an organization to achieve its goals efficiently.

Question 13

Organizational Structure

Answer 13

Organizational Structure: The framework that defines the hierarchy, relationships, and roles within an organization.

Question 14

Organizational Chart

Answer 14

Organizational Chart: A visual representation of the organizational structure, showing the hierarchy of positions and reporting relationships.

Question 15

Organizational Design.

Answer 15

Organizational Design: The process of creating and modifying the structure and systems of an organization to align with its goals and strategy.

Question 16

Work Specialization

Answer 16

Work Specialization: The degree to which tasks are divided and specialized within the organization.

Question 17

Departmentalization

Answer 17

Departmentalization: The grouping of employees into departments or units based on common tasks or functions.

Question 18

Chain of Command

Answer 18

Chain of Command: The formal hierarchy of authority and decision-making within the organization.

Question 19

Span of Control:

Answer 19

Span of Control: The number of subordinates or employees a manager directly supervises.

Question 20

Centralization and Decentralization:

Answer 20

Centralization and Decentralization: The extent to which decision-making authority is concentrated at the top or distributed throughout the organization.

Question 21

Formalization:

Answer 21

Formalization: The degree of standardization and codification of processes and procedures within the organization.

Question 22

Five common forms of departmentalization:

Answer 22

Functional: Departments are organized by specific functions or job roles (e.g., finance, marketing, HR).

Geographic: Departments are based on geographical regions or locations.

Product: Departments are organized around specific products or product lines.

Process: Departments are created based on specific processes or methods used in the organization.

Customer: Departments are structured according to the different customer segments or types.

Question 23

Mechanistic Structure:

Answer 23

Mechanistic Structure: A rigid and highly centralized organizational structure with well-defined roles, processes, and clear hierarchies.

Question 24

Organic Structure:

Answer 24

Organic Structure: A more flexible and decentralized organizational structure with adaptive roles, fluid communication, and less rigid hierarchies.

Question 25

Traditional Designs:
Simple:

Answer 25

A basic, straightforward organizational structure with a clear chain of command.

Question 26

Functional:

Answer 26

Functional: Organized by specific functions or departments.

Question 27

Contemporary Designs:
Team:

Answer 27

Emphasizes cross-functional teams and collaboration.

Question 28

Matrix:

Answer 28

Matrix: Combines elements of both functional and project-based structures.

Question 29

Boundaryless:

Answer 29

Boundaryless: Focuses on flexibility, collaboration, and minimizing traditional barriers.