Unit 1 - Purchase Order Entry - Basics

Question 1

It is possible to create a PO with reference to?

Answer 1

• existing PO
• Purchase requisition
• Quotation
• contract

Question 2

What can you do with a PO?

Answer 2

You either send the purchase order to a vendor or you carry out a stock transport order in another plant belonging to your company or group.

Question 3

For which organization level can you use the PO?

Answer 3

In a purchase order, you can procure materials or services for all plants attached to your P.Org.
Plants are maintained at item level.
In header: P.Org, P.Group and company code

Question 4

How can you make creating PO easier?

Answer 4

With Personal settings, the system considers user-specific requirements. Each user can set default values, specify that the document overview
is automatically set up, doc displayed in overview, …
The personal settings take priority over the user parameters.

Question 5

For which fields in the PO can use either names or keys?

Answer 5

For the fields Vendor, Material, Material group, Plant and Storage location.
If you enter part of the name, the system then proposes the corresponding data.
If the system cannot determine the data uniquely, you will receive a list of the possible entries to choose from.
Hint: For the fields Vendor and Material, this intelligent search help can also be deactivated under Personal settings on the Basic settings tab page.

Question 6

What are the different Purchase order type?

Answer 6

DB	         Dummy purchase order
DL	         Service PO
EC	         PO from EBP (enterprise buyer)
ECWH	 PO from EBP/stock
ENB	         Standard PO DFPS (Defense, Force, security)
EUB	DFPS, Int. Ord. Type
FO	          Framework order
NB	          Standard PO
NBXE	  XLO Inter Com PO
NBXI	  XLO Intra Company
UB	          Stock transport ord.

Question 7

What are the item categories available in PO (ME23N) ?

Answer 7

-	Standard
B	Provn. of material
K	Consignment
L	Subcontracting
S	Third-party
T	Text
D	Service
C	Stock prov.by cust.
P	Return.trans.pack.

The item category determines the field selection and whether any additional data screens are shown.
In addition, it determines whether a goods receipt or invoice receipt is to follow.

Question 8

For which purchasing document can you generate messages?

Answer 8

You can issue all purchasing documents as messages.  RFQ, a purchase order, a contract, or a scheduling agreement. ME9F
Application:
E1	Inbound Delivery
EA	Purchasing RFQ
EF	Purchase Order
EH	Variant Matching
EL	Purch. SchAgrRelease
EM	ReleasePartnerMail
ES	Entry Sheet
EV	Purch.Outline Agr.

Question 9

How can issue a message?

Answer 9

• Issue immediately
  The system issues the message directly from the queue, in other words, as soon as you save the document.
• Issue later
  Either you schedule a background job (RSNAST00) that processes the message queue in determined intervals, or you start the issue directly from the purchasing menu. As a rule, you issue the messages using the background job and start the issue manually only as an exception (such as for rush orders).
  0 Not processed
  1 Successfully processed
  2 Processed with errors