Understanding Organizational Structure - 1.5/6 FOUNDATIONS OF PROJECT MANAGEMENT Flashcards
The concept of organizational structure and the project manager's role within a given structure.
What is organizational structure?
Organizational structure refers to the way a company or organization is arranged or structured. It tells you how job tasks are divided and coordinated and how all the different members of the organization relate to one another.
What is a Matrix structure?
Has direct higher-ups to report to and stakeholders from other departments or programs.
Why is it important for a Project Manager to know about the organizational structures in the company?
knowing a company’s organizational structure can help you identify key points of communication and key stakeholders. It can also help you navigate within the organization when you need support or need to determine who has authority in a certain situation.
What is a PMO?
A Project Management Office, or PMO, is a group within an organization that defines, sets, and helps maintain project management standards and processes throughout that organization. It often acts as a coordinated center for all of the organization’s projects, helping them run more smoothly and efficiently.
What are the functions of a PMO?
PMOs offer guidance and support to their organization’s project managers. They share best practices, project statuses, and direction for all of the organization’s projects while often taking on strategic projects themselves.
The main functions of a PMO include:
Strategic planning and governance
This is the most important function of a PMO. This involves defining project criteria, selecting projects according to the organization’s business goals, and then providing a business case for those projects to management.
Best practices
PMOs help implement best practices and processes within their organization. They also share lessons learned from previous successful projects. They help ensure consistency among their organization’s projects by providing guidance about processes, tools, and metrics.
Common project culture
PMOs help set common project culture practices by training employees about optimal approaches and best practices. This helps keep project management practices consistent and efficient across the entire organization.
Resource management
PMOs are often responsible for managing and allocating resources—such as people and equipment—across projects throughout the organization based on budget, priorities, schedules, and more. They also help define the roles and responsibilities needed on any given project. PMOs provide training, mentoring, and coaching to all employees, but project managers in particular.
Creation of project documentation, archives, and tools
PMOs invest in and provide templates, tools, and software to help manage projects. They also play an important role in maintaining their organization’s project history. Once a project closes, they archive all of the documents created during the project for future reference and to capture lessons learned.
What is change management?
It’s the process of delivering your completed project and getting people to adopt to it.
What are the 3 core concepts and best practices of change management?
- Create a sense of ownership and urgency
- Figure out the right combination of skills and personalities when selecting the people who will work on your team. whose knowledge and skilled complement one another
- Effective communication - means being transparent with plans and ideas and making info available
What is governance in business?
Governance in business is the management framework within which decisions are made and accountability and responsibility are determined. In simple terms, governance is understanding who is in charge.
Each organization is governed by its own set of standards and practices that direct and control its actions. Those standards and practices are called:
Corporate governance is the framework by which an organization achieves its goals and objectives. Corporate governance is also a way to balance the requirements of the various corporate entities, such as stakeholders, management, and customers. Corporate governance affects every part of an organization, including action plans, internal and external controls, and performance measurements.
