UFS Flashcards
Functional subject file-keep related folders in close proximity to one another and attain a high degree of uniformity and flexibility
Where will the chart indicating the location of all the files be posted?
a conspicuous location in the office
[UFS] Primary file guides are at the extreme _______ side.
A. left
B. right
A.left
- [UFS] secondary guides are in a line immediately to the _______ of the secondary file guides.
- Tabs of individual folders in the tertiary position are to the _______ of secondary file guides.
A. left
B. right
- B. right
2. B. right
Each of the 40 secondary folders has a ___________ folder numbered ‘99’.
miscellaneous
on the face of the ‘99’ folder is a ___________ listing every standard folder title and code number in that section and a column to indicate whether a folder exists for a particular subject or if no folder is established, the location of the material.
sectional index
What are the 5 approved locations to find a document.
1) individual file folder with the standard file title and code number
2) in the correct 99 folder
3) in nearby related fie folder with notation on face of 99 folder
4) in a folder unique to a particular unit, bearing a special file title and code number. The code numbers are in descending order from 99 starting with 99X
5) active materials must be kept in another location, as noted on the 99 folder
Good practice dictates that an individual folder be established when _______ or more documents accumulate on a particular subject with a 99 folder.
5
Who shall designate one officer as the file supervisor?
unit commanders
color coding of tabs is an added feature to assist in locating documents and prevent misfiling.
__________ section may be established directly in front of the file drawer by unit commander as an optional section. these reports shall be refiled in regular folders when no longer active.
the ‘report’ file
