Traditional Project Management Flashcards
Traditional Project
-“waterfall project” it is Bette when the customer needs are well defined standards to follow are clear and changes are not expected
- project manager is in control
- all planning is done upfront
- complete the set scope as little time as possible to reduce cost
Process Groups
good practices on most projects
24 processes
initiating -> used to define a project or phase of an existing project done to authorize the start of a project and assign the project manager
planning -> done toe establish the scope of the project define the course of action required to attain the objectives
executing -> done to complete the word defined in the project management plan
monitoring and controlling -> done to track review and regulate the progress and performance of the project. look for areas in which changes to the plan are required and initiate the corresponding changes
closing –> formally close the project phase contract
ITTO’s
Inputs, Process, Output, Tools and Techniques
Enterprise Environmental Factors
Things that impact the project but are not part of the project itself
Influence the organization, the project, and its outcome
Essential to consider these internal and external factors while planning the project to determine their influence
Can enhance or constrain project management options and may have negative or positive influences on the outcomes
Organization Process Assets
plans process policies procedures knowledge bases that an org uses to conduct projects
Project Documents
Additional docs that are created and used that are not part of the PM plan
include but not limited to
Project Management plan
Defines how the project is executed, monitored, controlled, and closed
18 components 14 plans 4 baselines
include but not limited to
Expert Judgment
- tool across 49 process to get the job done
- ask someone
- hiring SME to hel[p plan and conduct process
- people with specialized knowledge or training in a. process, industry, and technology
Data gathering
Gather data about a process
methods
-brainstorming
-interviews
- focus groups
-checklist
-questionaires surveys
Data Analysis
Alternative Analysis - looking at different options or ways to accomplish something
RCA - root cause analysis - identify the main reason for an event
variance analysis - exact difference between 2 different things
trend analysis - data over a period of time
Data Rep
Different ways that data could be shown to stakeholders
charts, matrixes, and different types of diagrams
flowcharts, fishbone diagrams, histograms
Decision Making
voting - wins, unanimity, plurality where majority not obtained but not chosen
multi criteria decision - make a matrix that lists different types of criteria and evaluate an idea based on those criteria
autocratic - one person makes decision
Interpersonal & Team Skills
active listening
conflict management
facilitation
meeting management
Meetings
virtual or face to face
agenda
timed
on topic
input the topics for all attendees
meeting minutes after complete
PMIS
different at every company
info system to manage project
ex. Microsoft word, outlook, webex
-automated system tha tis used to optimize schedule and keep track of document and deliverables
- computer system that a org uses to manage projects
- includes software and hardware tools o manage project from start to finish
- includes work authorization system and configuring management system
Change Request
Proposal to change a document, deliverable, or baseline
Can include a request to add or remove work from the scope, finish the project faster, or complete the project cheaply
Implements
- corrective action - something thats taken to ensure that the project gets back on track
-preventative action - something you put in place to ensure that the project stays on track
-defect repair is done to fix a broken component on a project, such as if network switch memory fail on a network upgrade project
Work performance data info and report
- simply raw data
- status of work without analysis
- not useful by itself
- outputs of executing processes
work performance info
info was compared to plan
actual status of deliverables
output of most monitoring and controlling processes
puts it into one comprehensive document
Updates
catchall term
project documents, management plan, ops, and def updates
