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Financial Accounting > Trade Payables and Trade Receivables > Flashcards

Trade Payables and Trade Receivables Flashcards

1
Q

Trade receivables

A
  • general ledger a/c
  • total owed by all credit customers
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2
Q

Trade Payables

A
  • general ledger a/c
  • total owed to all credit suppliers
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3
Q

Receivables Ledger

A
  • balance owed by each individual credit customer
  • outside of GL
  • used for credit control
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4
Q

Payables Ledger

A
  • balance owed to each individual credit supplier
  • outside of GL
  • used for credit control
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5
Q

What is updated when a credit sales transaction is input into computerised accounting system?

A
  • GL trade receivables
  • GL- sales, bank, payment discounts, sales returns
  • individual receivables ledger a/c
  • sales invoice created
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6
Q

Why is there no need for reconciliations to be done between trade receivables and receivables ledger?

A
  • when accounting system is integrated they are all updated from the same input info simultaneously so they can’t be different
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7
Q

What is updated when a purchase invoice/credit note is received from suppliers and input?

A
  • GL Trade Payables
  • GL Purchases, bank, discount, returns
  • suppliers payables ledger a/c
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8
Q

Contra Entry

A
  • when a business has customer who also suppliers them
  • may reach agreement to offset balances on receivable and payable
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9
Q

What is the double entry for a Contra?

A

Dr Payables
Cr Receivables

Want to reduce both by agreed amount, usually lower of outstanding amounts on ledgers

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10
Q

What are the double entry steps for a sales return for credit note to be issued?

A

Sale
Dr receivables
Cr Sales

Customer Pays
Dr Bank
Cr Receivables

Customer returns goods and issued credit (reverses original sale)
Dr Sales
Cr Receivables (now owe the customer)

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11
Q

What are the two options when a customers receivables ledger has a credit balance?

A
  • offset against future sales
  • customer requests a refund
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12
Q

What is the double entry if a refund is given to a customer after a credit note has been issued?

A

Dr Receivables (clears the balance)
Cr Bank

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13
Q

What is the process in double entry for when a purchase is returned to a supplier?

A

Original purchase
Dr purchases
Cr Payables

Pays the supplier
Dr Payables
Cr Bank

Business returns the goods and is issued with credit note
Dr Payables (due to supplier, an asset)
Cr Purchases

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14
Q

What is the double entry if a business receives a refund for a credit note that they were issued?

A

Dr bank
Cr Payables (now has 0 balance)

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15
Q

Why might an overpayment happen on a customer/supplier account?

A
  • overpays an invoice
  • pays an invoice twice
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16
Q

How will an overpayment be dealt with/cleared?

A
  • treated like a credit note
  • therefore can either sit on the account or be refunded
17
Q

Why would a business decide to charge interest to a customer?

A
  • if the customer is late in settling their account
18
Q

How is interest charged shown in financial statements?

A
  • interest receivable if they are charging it to customers
  • interest payable if they are being charged it
  • shown on statement of Profit/Loss
19
Q

What is the journal for recording charging interest to customer?

A

Dr Receivables
Cr Interest Receivables

20
Q

What is the journal for recording being charged interest by a supplier?

A

Dr Interest Payable
Cr Payables

21
Q

Trade Discounts and how recorded in accounts

A
  • given at time of sale/purchase
  • reduce selling price as inducement to purchase
  • usually for regular customers/bulk buys
  • sales/purchases always recorded net of them
  • so never appear in financial statements
22
Q

Settlement Discounts

A
  • offered but not necessarily taken
  • inducement to settle debt early
  • a percentage discount if paid within set days
23
Q

Discounts allowed

A
  • offered by business to their customers
24
Q

Discounts received

A
  • received by business from their supplier
25
Q

How is a settlement discount allowed recorded in accounts?

A

If expected to be taken up
- discount deducted and sale recorded net of any discounts

  • if not expected to be taken full invoiced amount is recognised

Dr receivables
Cr Sales

26
Q

If a customer that was expected to take up settlement discount but then does not, how is this recorded?

A

the discount amount is recorded as additional revenue

Dr Bank
Cr Sales

27
Q

If a customer that was not expected to take up settlement discount then does, how is this recorded?

A
  • sale and receivables needs to be reduced to match the payment received

Dr sales (discount amount)
Cr Receivables

28
Q

How are purchases with an offer of a settlement discount received recorded?

A

Before payment purchases are recorded with settlement discounts not deducted.

Dr Purchases
Cr Payables

If then taken up, discount amount is recorded as sundry income in SoPL

Dr Payables
Cr Discounts received

29
Q

Why is it necessary for reconciliations to be done between suppliers statements and businesses payables ledger?

A
  • purchase invoices/credits are provided by supplier and then manually entered so errors can occur
30
Q

Supplier Statement

A
  • report sent by entity providing goods/services to another organisation
  • lists all transactions
  • invoices, credits, payments, contras, discount
  • opening/closing balances for period
  • generally sent on a monthly basis
31
Q

What are the different types of errors that can be found when reconciling statements?

A
  • timing differences
  • errors/omissions
32
Q

Timing Difference when reconciling

A
  • dates on statement/ledger are out
  • invoice at end of statement has not been received yet
  • payment made but not recorded on statement yet
  • probably don’t need to be amended
33
Q

Errors or Omissions when reconciling

A
  • wrong amounts recorded
  • missing transactions
  • duplicated transactions
  • invoice/credit has been allocated against wrong supplier
  • must be adjusted

Financial Accounting (15 decks)

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