tournment planning Flashcards
Needs Assessment
- A tool that reveals the opinions and wishes of participants through feedback
- Gather personal info - understand beliefs, opinions, issues, and what has been done in the past
- examples Surveys and questionnaires, telephone interviews, focus groups, interest checklists, public meetings
Five-Step Event Planning Process
- step one: NEEDS ASSESSMENT
- step two: setting goals
- step three: developing the plan for the event
- step four: Implement the event
- step five: Evaluation and Wrap-Up
step one (Needs Assessment)
identify and assess the needs of the targeted group
step two (setting goals)
develop goals that meet the needs of the target group
step three (Developing the plan for the event)
Develop the event plan (action plan)
step four (Implement the event)
IMPLEMENT the event plan
step five (evaluation and wrap-up)
evaluate the plan
tournament organization
- 3 types of tournaments
- Depending on what type of activity,
- number of teams/players
- time,
- facilities,
- and equipment needed
Round Robin
- Each player or team gets to play every other player or team at least once
- Sufficient time and facilities available
- The number of competitors is small
- For best accurate ranking
round-robin Procedures
- Write a schedule and place for each game
- Keep a score sheet
- Tie breaking - coin toss, determining the total number of wins for each team
Round-robin advantages and disadvantages
Advantages
- All teams play till the end of tournament + equal # of games
- Fair; Accurate ranking
- Permits continuous play
Disadvantages
- Time-consuming and can lead to ties
Elimination (Single Elimination)
- Single Elimination -To determine ONE champion; limited time and facilities, and many participants
- Easy to organize, short time, good for limited facilities
- Winner is not always the best, game times not known, less competition
Elimination (Consolation tournaments)
- No teams eliminated in the first round - winners move to right - losers move to left
- Each team plays at least twice and greater player interest
- Time-consuming, more games = less space, game times unknown
Elimination (Modified double-elimination)
- playing at least two times is assured, 1st round loss does not mean elimination, results are more fair
- When you have more time/teams
- Half winning and losing teams move to the left and the other half to the right
- 2nd round - winning team against a team with a loss
- Championship - last remaining teams on either side
- Guarantee of two games, deserving winner, teams that start of slow are not eliminated
- Unknown game times, takes longer, emphasizes elimination
Challenge Tournaments
- Carried out by the players independently
-examples of tournaments - ladder
- target
- pyramid
- spiderweb
when to use challenge tournaments
When to Use This Type of Tournament
- Singles or doubles
Competitions that:
- Have no set schedule
- Run over a lengthy time period
- Involve any number of players
Challenge tournament ladder
- Ladder - place players in a column - can challenge players 1 or 2 places above
- More competition, no elimination
- Often play the same teams
Target Challenge tournament
challenge anyone closer to the middle
Spider Web Challenge tournament
challenge anyone closer to the middle
Pyramid Challenge tournement
challenge anyone one or two places above - win = trade places
Implementing the Event Plan
- before
- during
- after
before the event
- Equipment put in place
- Signs to be posted
- Final safety checks
During the event
- Supervise all aspects of the event
- Troubleshoot any unforeseen situations
- Continue risk management
- Support and encourage volunteers
- May be able to relax and enjoy the event
after the event
- Clean-up
- Assign specific tasks prior to the event
Evaluating the Event: A formal report should include:
- Action plan
- Minutes of meetings held
- Copies of paperwork
- Samples of promotional tools
- Financial report
- Feedback received from participants
- Recommendations and suggestions
- Notes highlighting what went very well
Event Promotion Criteria
- who
- what
- when
- where
- how much
Promotional Tool Examples
- posters
- pamphlets
- PSA video
- school morning announcement
- newspaper reporter
Byes
letting a team go to the next round without having to play (subtract the number of teams from a power of two that is more than) (16-3 or 32-28)
Seeding
ranking teams based on previous competition - prevents top players from being eliminated too early - giving a team a bye
