Topic E - Impact of IT Systems Flashcards
What is the implications of purchasing suite of office productivity applications rather than purchasing individual applications? (8 mark)
Discuss the implications of this purchase?
- Suite is cheaper than buying individual application packages.
- Customised settings can be applied once to all of the suite of office productivity applications rather than having to customise each of the individual application separately.
- Each component is likely to have less feature than a stand alone program this can limit what you can do and may cause problem when collaborating with others.
- This may cause storage issue as it contain unwanted applications that can take up the storage space than if the only required applications is purchased.
Explain what is meant by the term data logging?
Data logging system is a automated system, that can be used to capture data and for future analysis.
What is the two advantages of using a data logging system to monitor weather conditions in a remote area?
Data logging system is robust, this mean that it can be used in environment that is unpleasant or harsh.
Data logging system can be used in dangerous locations, this would reduce the risk of people health and safety.
What is the implications of using a ecommerce site (Retail) online services)?
Wide range of competition to choose from.
Saves transport time and costs.
Better targeted marketing can be performed online.
Products and services may not be regulated.
May result in nuisance emails and text.
What is the implications of using a financial services such as online banking?
Can manages finance from home.
Reduces the need for visiting financial institutions to conduct business, resulting in reduced travel times.
Not all services may be genuine.
Potential for unauthorised access through security breaches and social engineering.
What is the implications of using a education and training services such as distance learning degrees or e learning new skills?
Can learn in your own time.
Access to a wider range of courses than those taught in the local area.
Need to make sure the course is properly accredited.
Lack of structure can hinder your learning.
What is the implications of using a news and information services such as traffic reports, weather reports and news websites?
Provides the most up to date information possible.
Helps to plan travel and events to avoid traffic, bad weather, etc.
Can be personalised to show news on particular topics.
Need to check the reliability of the information provider.
Too much information accessible too quickly, for example potential impact and prejudgement of the accused before trial.
What is the implications of using a entertainment and leisure services such as online gaming or music/video streaming?
Access to a wide range of music, TV and films for low subscription cost.
Can play games with people all around the world.
Safety locks may be needed to protect children from unsuitable content.
What is the implications of using a productivity services such as cloud computing software and communication tools such as video conferencing and email?
Accessible anywhere with an internet connection and on most connected devices.
Supports collaborative working, sharing information and communication.
Potential for the loss of the human touch by using technology to communicate and plan in isolation.
What is the implications of using a booking systems services such as transport, hotel or appointments?
No need to travel to make booking.
Fewer admin staff needed to take bookings.
Avoids having to wait in a telephone queue (e.g. for GP appointment).
May disadvantage those without internet access.
What is the 4 benefits of collaborative working?
Users in different locations can work on the same project.
Users do not need to travel to work together, saving money, time and the environment.
Users can work on the same document instead of on different versions.
Users can use shared workspaces even through geographically separate.
Explain two features of the college network that students can use to work collaboratively? (4 Mark)
Since the students is working on the same college network, there won’t be compatibility issues as they will able to access their virtual learning environment which most likely going to be the same version.
The students can use a communication software that allow them to have a video call without having to be at the location physically.
Aleema owns a small high street store selling clothes, shoes and fashion accessories.
Aleema plans to start using online systems to assist her business.
Two features of social media are status updates and data analysis tools.
Describe how Aleema could use these features to assist her business? (4 Mark)
To provide information to customers on new products to
enhance sales.
To identify demographic to enable targeted
marketing to adapt her business.
Aleema creates an online store.
Aleema has decided to subscribe to an online service to host the website and data for her online store.
Explain one way subscribing to an online service will impact on Aleema’s business? (3 Mark)
Aleema does not need to keep up the maintainence of the site however Aleema cannot control the data that is stored as the online provider will be the one that control the data which mean that Aleema has to relies on the third party security and may be subject to security risks such as cyber attack.
Aleema has now started trading online.
Analyse how selling goods online as well as in-store will impact on stock control? (6 Mark)
Need to deal with web orders is and time efficient manner to ensure to avoid back log and ensure customer satisfaction.
May need to increase minimum stock levels to help deal with the additional load of web orders, this would impact on stock costs.
Stock take and re-ordering may have to happen more frequently as the increased sales generated by the website may mean her stock is reduced more quickly than previously.
