TOPIC 1 - Role of an Administrative Assistant

Question 1

Roles of the Administrative Assistant

Answer 1

• Carries out tasks delegated to them by the Senior Administrative Assistant.
• Maintains electronic and paper files.
• Schedules meetings in staff e-diaries and prepares documents for the meetings.
• Greets and directs visitors and telephone calls.

Question 2

Roles of the Senior Administrative Assistant

Answer 2

• Assists management with their clerical duties.
• May prepare reports and presentations for managers.
• Is responsible for the daily schedule for a particular manager including scheduling management meetings and personal appointments.
• Makes travel arrangements for senior staff.