The basic parts of Teams and SharePoint

Question 1

Teams

Answer 1

Teams is a collaboration tool where you can chat with other people about a particular subject or task. Each team is connected to other tools that you can use to collaborate with others.

Question 2

SharePoint

Answer 2

SharePoint is a tool for creating web sites, publishing content, and storing files.

Question 3

SharePoint site

Answer 3

A SharePoint site is a web site in SharePoint where you can create web pages and store and collaborate on files. SharePoint sites can be used independently and are also used by Teams for file storage (called Teams-connected sites). A Teams-connected site is created automatically whenever you create a team.

Question 4

Team

Answer 4

A team is a place in Teams where you can invite others to collaborate. Each team is connected to one or more SharePoint sites. These sites are where the team’s files are stored.

Question 5

Channel

Answer 5

A channel is a location in a team where you can collaborate with others on a specific thing. A team can have multiple channels for different purposes. For example, you might have a team for marketing with different channels for different products or events. There are three types of channels in Teams: standard, private, and shared.

Question 6

Standard channel

Answer 6

A standard channel is a channel that all members of a team have access to. Each team comes with a standard channel called “General.” Team owners and members can add additional standard channels. It always shows up first in a team’s list of channels, and it can’t be deleted (every team must have at least one channel).

Question 7

Private channel

Answer 7

A private channel is a channel that only some of the team’s members have access to. It’s used for private conversations and collaboration. Each private channel has its own SharePoint site for file storage. Only members of the private channel can access this site.

Question 8

Shared channels

Answer 8

A shared channel is a channel that you can add anyone to, even if they’re not a member of the team. It’s used for broader collaboration with people outside the team. Each shared channel has its own SharePoint site for file storage. Only members of the shared channel can access this site.

Question 9

Parent site

Answer 9

The SharePoint site that is created when you create the team. This site is used for file storage for all standard channels. All team owners and members have access to this site.

Question 10

Channel site

Answer 10

The SharePoint site that is created when you create a private or shared channel in a team. Only owners and members of the private or shared channel have access to this site.

Question 11

Public team

Answer 11

A public team is a team that anyone in the organization can join. Public teams don’t require a team owner to invite someone to the team.

Question 12

Private team

Answer 12

A private team is a team that a person can only join when invited by a team owner. Both public teams and private teams offer the same channel types - standard, private, and shared.

Question 13

Microsoft 365 group

Answer 13

A Microsoft 365 group is a membership group that gives people access to multiple Microsoft 365 services at the same time. The membership for each team is stored in a Microsoft 365 group and that group also gives those people access to the team’s parent SharePoint site.

Question 14

Microsoft Entra ID

Answer 14

Microsoft Entra ID is the directory service where Microsoft 365 user accounts are stored. (You can manage these accounts from Microsoft 365 as well.) Microsoft 365 groups are also stored in Microsoft Entra ID. Microsoft Entra ID allows administrators to manage users and groups and to apply business rules to user accounts, such as requiring multi-factor authentication.

Question 15

Prompt

propagation time

Clarification

Footnote

Answer 15

Time delay from doing an action to see the outcome of the action. e.g. updating content

Clarification

Footnote