The Art of Listening and Communicating Flashcards
Most travel professionals spend more time listening than speaking or writing. True or False
True
Words, meaning, and tone of voice are all essential characteristics of
a. verbal communication
b. non-verbal communication
c. active listening
d. body language
a. verbal communication
Which of the following is an effective listening strategy?
a. Turn slightly away from the speaker.
b. Politely interrupt to avoid wasting time,
c. Prepare your response while the speaker is talking.
d. Provide feedback by asking questions and nodding.
d. Provide feedback by asking questions and nodding.
Part of being a good interpersonal communicator is appreciating and responding to cultural differences in communication. True of False
True
Which of the following is not an element of the basic communication process?
a. sender
b. noise
c. feedback
d. time
d. time
Nonverbal communication accounts for about what percent of the meaning we share in a normal face-to-face, two-person communication.
a. 14%
b. 38%
c. 55%
d. 76%
c. 55%
It’s generally a good idea to use travel industry terminology with your clients to demonstrate your knowledge and competence. True or False
False
Listening and hearing involve essentially the same communication processes. True or False
False
Interpersonal communication describes the messages that your brain sends to your body to achieve desired behaviors. True or False
False
Travel professionals use active listening when they
a. focus on the facts their clients discussed.
b. empathize with their clients’ feelings
c. remember what their clients say.
d. decide between two suppliers
b. empathize with their clients’ feelings.
What is the exchange of messages and meaning between two people.
Interpersonal communication
_____ is the setting in which the communication occurs.
Environment
_____ is the method in which the message, or the idea to be conveyed, is transmitted.
Channel
The ____ initiates the message by ____ the idea into a format that will be understood by the ____.
Sender, encoding, receiver
The receiver in turn ____ the message by interpreting it and assigning meaning.
decoding
Senders and receivers possess personal ____, such as attitudes, biases, beliefs, and values, which affect how a message is received.
filters
_____ refers to any physical or psychological factor that can interfere with communication.
noise
_____ is how objective data is interpreted by individuals
Perception
______ is when we see what we want to see and hear what we want to hear.
Selective perception
There is a multitude of sensory data surrounding us. We could not process all of the data our senses receive. We create a more limited but more meaningful picture of our world through _______.
Selective perception
4 steps to improving the effectiveness of your communication.
Recognize the role your communication skills play in the perceptual process.
Realize that your clients’ perceptual processes are biased.
Take your time.
Be willing to review, revise, and update your interpersonal skills.
To build lasting relationships with your clients, you must establish a level of _____ with them.
trust
Too often in business settings we are so accustomed to going through the motions of booking travel that we forget traveling is a very ______ experience for our clients.
emotional
Name the 4 communication styles
- The driver
- The expressive
- The analytic
- The amiable