Testing

Question 1

Vision Statement

Answer 1

The Ogden Police Department, through a community/police partnership, is an organization of innovative, compassionate professionals dedicated to the pursuit of excellence, both for our employees and for the community which we serve.

Question 2

Mission Statement

Answer 2

The Ogden Police Department maintains public safety and order by reducing crime, destroying the perception of criminality, harnessing the power of the community, and creating an environment in which all persons may exercise and enjoy their right to life, liberty, and the pursuit of happiness.

Question 3

Values

Answer 3

Excellence–strive for excellence thru improvement in all aspects.
Innovation–progressive & innovative decision making, seeks to improve.
Courage–accept responsibility and accountability, confront danger.
Integrity–sound moral & ethical compass.
Justice & Equality–serve community in an unbiased manner.
Compassion–treat all with empathy, respect, & dignity.

Question 4

Leadership Values

Answer 4

Develop mutual respect & trust among employees at all levels
1. Believe in, foster, & support loyalty and teamwork.
2. Be committed to the problem-solving process; use it & let facts, not emotions, drive decisions.
3. When possible, seek employees’ input before making decisions.
4. Manage on the behavior of most employees, nor on the few who cause problems. Deal with all employees promptly & fairly.
5. Encourage creativity through risk taking & being tolerant of honest mistakes.
6. Be a coach & facilitator. Develop an open atmosphere that encourages providing & accepting feedback that provides a positive direction.
7. Develop with employees agreed-upon, realistic goals and a plan to achieve them.
8. Continue to examine processes and improve systems.

Question 5

Who can order an IA investigation? (Policy 01A)

Answer 5

Chief of Police

Question 6

Who must approve an employee being placed on Administrative Leave?

Answer 6

Chief of Police–Before an employee is placed on Admin Leave the action will be reviewed by the chief or deputy in his absence.

Question 7

When is an employee on Admin Leave expected to be available?

Answer 7

Paid Mon-Fir 0800-1600, except holidays. Expected to be available to respond when called. If unavailable they are to notify Div Commander with reason and expected availability.

If subject to an IA they are expected to be available within a reasonable time when requested.

Question 8

When on Admin Leave who do they contact to check subpoenas

Answer 8

Watch Commander

Question 9

Unity of Command–Who may temporarily direct any subordinate if an operational necessity exists?

Answer 9

Any supervisor

Question 10

What is the order of command authority?

Answer 10

Chief
Deputy
Field Ops Captain
Support Services Captain
Watch Commander

Question 11

What constitutes incompetence

Answer 11

1. Reluctance to properly perform assigned duties
2. Derelict–deliberate or conscious neglect or abandonment of or failure to fulfill assignments.
3. Act in a manner bringing discredit
4. Fail to assume responsibility or exercise diligence, intelligence, or interest.
5. Fail to obey & follow rules, regulations, and policies

Question 12

Who must an officer contact to request emergency leave?

Answer 12

Immediate supervisor & watch commander

Question 13

Who must an employee contact if they are taking habit forming or prescription medications?

Answer 13

Immediate supervisor and will follow their direction but can contact the watch commander for clarification of their work abilities while on the medication.

Question 14

Administrative Order

Answer 14

Issued by other departments such as the mayor. They are issued to all personnel.

Question 15

Policy Manual Changes

Answer 15

Issued by the chief of police

Question 16

Special Orders

Answer 16

Issued by the chief of police that inform of special event. Expire as specified.

Question 17

Information Bulletins

Answer 17

Transfers, reminders of policy, or events. Issued TO the division commander, lieutenants, and sergeants and are to be discussed in briefings.

Question 18

Training Bulletins

Answer 18

Concerning a special subject. Issued to all officers or civilians if it concerns them.

Question 19

Memos

Answer 19

May be written by anyone and directed up or down the chain of command. Once received or complied it expires.

Question 20

Responsibilities when an officer discharges their weapon

Answer 20

1. Watch commander will secure/protect the scene.
2. Notify chief and division commander ASAP
3. Notify the WCAO if it involves injury, use of deadly force, or death to any person/invoke the Officer Involved Critical Incident Protocol.
4. Notify the Deadly Force Review Board.
5. Initiate a “public safety” interview.
6. Transfer scene responsibility to the protocol team.
7. Assign an officer to escort, observe, & support involved officer (not left alone)
8. Will be separated from other involved officers (not treated as suspect or placed in interview room).
9. Removed from scene in consultation with protocol team.
10. Coordinate with Work-Med for Fit-for-Duty testing.
11. Coordinate with protocol team prior to releasing the officer and placing them on paid administrative leave.
12. Issue a loaner weapon and ammunition after the protocol team has collected the involved firearms.
13. Submit a preliminary internal memo to the chief and division commander before going off duty. (Include circumstances, officer’s assignment, type of incident, how officer became involved, and results of shooting, names of all involved, and public safety questionnaire).

Question 21

When is a Supervisor’s review of Critical Incidents required?

Answer 21

1. When a use of force results in death or serious injury.
2. When subject complains of injury due to an officer’s actions.
3. When a person has been struck by an officer or equipment or bitten by police K9.
4. When property has been destroyed.
5. When an officer uses an aerosol defensive took in an arrest or incident.
6. When an officer aims an ECD at an individual or activates the device to gain control AND: points the laser at the individual, displays electric arc, or discharges probes.
7. When an officer intentionally or unintentionally points a firearm at an individual.

Question 22

How long does a supervisor have to complete an Administrative Review of Critical Incidents

Answer 22

14 days to complete the AAR unless written approval is obtained from the division commander. Sent to the deputy chief.

Question 23

An AAR should determine what?

Answer 23

1. If department policy or procedures were violated.
2. If the relevant policy was clearly understandable and effective to cover the situation.
3. If department training is currently adequate.

Question 24

How many hours may a police officer work?

Answer 24

A maximum of 24 hours of regular off-duty or extra-duty employment or a total of 64 hours in combination with regular duty in each week. There will be no more than 6 hours extra-duty or off-duty work on a regular duty day.

Question 25

What must happen before shooting a wounded animal?

Answer 25

After all attempts have been made to request assistance from the responsible agency.

Question 26

Who has access to weapons in the arsenal?

Answer 26

Chief, Division Commander, or Watch Commander

Question 27

Who can terminate a pursuit?

Answer 27

Any supervisor or primary unit?

Question 28

What is analyzed in the balance test?

Answer 28

1. The need to apprehend a violent fugitive or violent felon who presents a danger to others because of the serious and violent nature of the crime for which the persons custody is sought, or who creates a clearly articulable risk to the public or other law enforcement officers if not immediately apprehended
2. The legal authority to apprehend a suspect or where the person’s driving presents an immediate threat to the safety of the public outweighing the risks of the pursuit.
3. The need to avoid initiating or after initiating, the need to discontinue a pursuit if the danger of the pursuit itself, to public safety, and officer’s safety is greater than the need for immediately apprehending the suspect.

Question 29

What constitutes the lowest level of force during a pursuit

Answer 29

Road spikes (They may be used on ANY justified pursuit)

Question 30

When will road spikes NOT be deployed?

Answer 30

1. Any pursuit that is not justified.
2. On pursuits involving motorcycles, three-wheeled or all-terrain vehicles.

Question 31

What must be included in the after action following the deployment of road spikes?

Answer 31

Details of the deployment, including date, time, and location as well as the results of the deployment.

Question 32

What must the watch commander do if there is a likelihood that the use of road spikes will lead to litigation?

Answer 32

Ensure that the road spikes are held as evidence until all legal avenues have been exhausted.

Question 33

A pursuit will be terminated under the following conditions:

Answer 33

1. The suspects identity has been determined and future apprehension is likely.
2. Air support is available to track the suspect.
3. Weather and traffic conditions substantially increase the danger of the pursuit beyond the necessity of apprehending the suspect.
4. The distance between the suspect and pursuing vehicles makes further pursuit futile.
5. Immediate apprehension is not necessary to protect the public or law enforcement officers.
6. The LEO is unfamiliar with the area and is unable to accurately communicate their location and direction of pursuit.
7. The pursuits proceeds the wrong way on a limited-access road, for example, the interstate highway.
8. In the judgement of the WATCH COMMANDER, supervising sergeant, or primary unit, the balance test has been exceeded.

Question 34

What are considered intervention techniques?

Answer 34

Immobilization, channeling, ramming, boxing-in, roadblock procedures, tire deflation device.

Question 35

What level of force doe ramming, roadblocks, channelization, and boxing-in constitute?

Answer 35

Deadly force

Question 36

What speeds should a PIT Technique be used at?

Answer 36

45 MPH or less

Question 37

Techniques for “immobilization”

Answer 37

under 5 MPH and acceptable locations include front or rear tires and bumpers.

Question 38

When will intervention techniques be used?

Answer 38

Only to apprehend violent felons or where the risk to officers and the public, if the pursuit continued, or the suspect is allowed to escape, is judged to be greater than the risk of initiating the intervention.

Question 39

Decisions for initiation of a pursuit

Answer 39

the decision to initiate a pursuit must be based on the pursuing officer’s conclusion that the immediate danger to the public created by the pursuit is less than the immediate or potential danger to the public should the suspect remain at large.

Question 40

Consideration in initiating or continuing a pursuit?

Answer 40

1. Road, weather, and environmental conditions.
2. population density and vehicular and pedestrian traffic
3. The relative performance capabilities of the pursuit vehicle and the driver and the suspect vehicle being pursued.
4. The seriousness of the offense.
5. Likelihood of pursuit resulting in apprehension.
6. Familiarity with the area and roads,
7. Any other pertinent factors.

Question 41

How many units should be engaged in a pursuit?

Answer 41

A pursuit shall consist of no more than two police vehicles, a primary and back-up unit. All other personnel shall stay clear of the pursuit unless instructed to participate by a supervisor.

Question 42

Supervisor’s responsibilities during a pursuit.

Answer 42

1. May begin exercising management and control immediately (not required to be present).
2. Shall not be engaged in the pursuit when possible.
3. Consider the balance test prior to authorizing or allowing it to continue.
4. Shall monitor incoming information, coordinate and direct activities, appropriately limit the number of pursuing units, and ensure notification of law enforcement agencies into whose jurisdiction the pursuit is likely to enter.
5. Shall have the discretion to terminate the pursuit.

Question 43

When shall intervention techniques be used?

Answer 43

only when it is possible to do so safely and when the LEO using them have received training in their use. The balance test will determine the best intervention technique. WHEN REASONABLY POSSIBLE INTERVENTION TECHNIQUES WILL BE APPROVED AND CONTINUOUSLY MONITORED BY A SUPERVISOR.

Question 44

When can roadblocks not be used?

Answer 44

Roadblocks cannot be used unless the circumstances would warrant the use of deadly force.

Question 45

Considerations for roadblocks?

Answer 45

1. When possible shall be approved by a supervisor.
2. Officer SHALL allow for reasonable stopping distance.
3. Place the roadblock in a position that is reasonably visible.
4. Reasonably ensure the safety of non-involved pedestrians and motorists.
   Not place themselves or their vehicle in a position to jeopardize their own safety.

Question 46

When possible should the use of tire deflation devices by approved prior to their use?

Answer 46

Yes and it should only be employed when it is reasonably certain that only the pursued vehicle will be affected by their use.

Question 47

When can road spikes be used?

Answer 47

On any justified pursuit and to apprehend a suspect that constitutes by his actions or potential actions, a greater risk to the community than the deployment of spikes creates. Both officers and supervisors are responsible for the balance test.

Question 48

What is the watch commanders responsibilities during a pursuit?

Answer 48

He will also monitor and evaluate a pursuit and will order the termination of the pursuit if the watch commander determines it does not meet the balance test or the departments best interest.

Question 49

Supervisory requirements for an inter-jurisdictional pursuit

Answer 49

An on-duty watch commander or supervising sergeant must authorize an inter-jurisdictional pursuit or the pursuit will be immediately terminated upon reaching an inter-jurisdictional boundry.

Question 50

Who and when should incident command be established by?

Answer 50

The first responding police supervisor will establish incident command at all critical incidents where the police have primary command responsibility. Subsequent ranking officers may “bump up” the command upon arrival at the scene, however it must be done formally and per the ICS procedures manual.

Question 51

Who and when can the SWAT team be activated?

Answer 51

Any hostage, barricade, sniper, high-risk apprehension, high-risk warrant service. When one of these critical incidents occurs, the first responding supervisor will contact the duty LT who will immediately activate the SWAT team.

Question 52

How long does the SWAT team generally take?

Answer 52

Approximately 40 minutes

Question 53

What is defined as a critical incident?

Answer 53

Any hostage, barricade, sniper, high-risk apprehension, high-risk warrant service or any major crime, particularly those where there will be a response by other public safety agencies, such as the FD or divisions of the department such as detective division, and where the police department has Primary command responsibility.

Question 54

Unified Command

Answer 54

Once a police supervisor has made contact with the incident commander, the supervisor will establish a unified command when another agency has primary command responsibility such as a major fire, hazmat incident, or large scale injury accidents.

Question 55

Who is required to plan, mange, and handle a major event

Answer 55

A lieutenant (these aspects of the event are not to be delegated elsewhere)

Question 56

What is a complaint of misconduct?

Answer 56

An allegation of behavior or intentional wrongdoing that is a violation of the department or city policy by a department employee.

Question 57

Why are complaints investigated?

Answer 57

1. To ensure every employee is fairly and impartially treated in all investigations and to protect police employees from unjustified criticism or false allegations of misconduct.
2. To promote uniform interpretation and compliance by employees with all laws, rules, and regulations.
3. To provide for the uniform, impartial, and expeditious processing of citizen complaints.

Question 58

Who investigates complaints of misconduct?

Answer 58

Complaints will be investigated by a police supervisor or by an IA investigator as assigned by the Chief. Internal Affairs investigations will be conducted solely for administrative disciplinary purposes. Any allegation of misconduct that include possible criminal activity will be referred to the appropriate prosecuting agency for external investigation. During a criminal investigation, department members have the same constitutional rights as any other suspect.

Question 59

When will a person be advised of an allegation?

Answer 59

At the onset of the investigation unless circumstances preclude this. Such circumstances include accusation of criminal activity where the revelation of the incident would place another in danger, where information the employee would jeopardize the investigation, or other situations, which in the reasonable discretion of the deputy chief of police merit withholding disclosure for a reasonable time.

Question 60

Who should complaints be referred to?

Answer 60

1. Complaints from outside the department will be referred to an on-duty supervisor.
2. Complaints from a department member about another department member will be made to the supervisor of the complaining employee.
3. If the allegation is about the employee’s supervisor then the complaint should be made to the watch commander, or if the complaint is about the watch commander or another ranking officer, to the division commander or deputy chief of police.

Question 61

Upon receipt of a complaint the supervisor will take what steps? (Initial complaint)

Answer 61

1. Interview the complainant. The complaint should be written if willing.
2. If the complaint can be resolved by offering an explanation of behaviors or procedures to the satisfaction and the substance of the complaint does not involve a clear violation of policy the matter will be closed by the supervisor and the completed complaint form forwarded to the deputy chief of police through the division commander. Where appropriate halogen entries will be made.
3. Unresolved complaints will be sent to the appropriate division commander on the complaint form for further review and where the nature of the complaint warrants, to the deputy chief of police for assignment of an internal affairs investigator.
4. All complaint forms will be sent to the deputy chief’s office for filing regardless of status.

Question 62

Steps in an IA investigation?

Answer 62

1. Employee will be informed at the onset unless circumstances preclude this.
2. Use appropriate investigative techniques (interviews, statements, gather evidence).
3. Complainant and employee may be requested to submit to a polygraph if the investigation cannot resolve the facts.
4. When necessary employee may be ordered to not disclose the content of the matter discussed.
5. If a member requests an attorney or representative this may be permitted, however it may not unnecessarily prolong the investigation and they role is limited to being an observer.
6. Interviews will be conducted while an employee is on duty unless the seriousness requires immediate review.

Question 63

What are the special exam procedures?

Answer 63

1. A department member under investigation may request a breath, blood, urine, medical examination, or polygraph if it is believed that such an examination would be beneficial to his case.
2. An on-duty supervisor may order an employee to submit to a breath, blood, or urine test in accordance with Ogden City Employee Policy.
3. If an identification line-up is solely for administrative purposes and criminal prosecution is not reasonably planned, and officer may be ordered to stand in a line-up and may be disciplined, including termination of employment, for refusal to comply.
4. Property belonging to the department is subject to search with REASONABLE SUSPICION. Personal property located within police property may be searched with REASONABLE SUSPICION. IF criminal prosecution is planned, a search or personal property requires a search warrant.

Question 64

Findings of an IA

Answer 64

1. Unfounded-Not based on fact or never occurred.
2. Exonerated-Incident occurred but members actions were justified and proper.
3. Not Sustained-Insufficient evidence to prove or disprove.
4. Sustained-Evidence supports allegation. All sustained complaints will cite the appropriate rules, policies, orders, and laws violated.

Question 65

Who assumes the duties in the absence of the division commander?

Answer 65

The administrative assistant/day shift watch commander. in both their absence the chief may assign an acting division commander.

Question 66

How many sergeants are required to be on duty per shift?

Answer 66

A minimum of 1 sergeant per shift (not squad). If 2 squads are on duty and 1 sergeant is absent the other sergeant will supervise both squads. the Watch Commander may appoint a senior officer to assist in supervising. If only 1 squad is working and the watch commander is unable to call in a sergeant he will appoint an acting sergeant.

Question 67

What are the watch commander hours?

Answer 67

Sun - Thur 0600-1600 & 1600-0200
Fri & Sat 0700-1700 & 1700-0300

Question 68

How many hours of regular off-duty or extra duty per week?

Answer 68

Max of 24 hours of off-duty or extra-duty or a total of 64 hours combined with regular duty.

Question 69

Off-Duty vs extra-duty

Answer 69

Off-duty does not require the use of police powers. Available to sworn and civilian.
Extra-duty is available to sworn officers and may require police powers.

Question 70

Who can issue a press release?

Answer 70

Chief, Division Commander, Duty LT, an officer appointed by one of the previously mentioned supervisors. Also press released should be issued by either the Duty LT or the LT in charge of the investigation.

Question 71

What should the press release include?

Answer 71

1. General nature of the offense.
2. The investigation is in progress and the general scope of the investigation.
3. The arrest and general steps in the criminal proceeding.
4. A warning of danger when there is reason to believe that the suspect may be a danger to the community.
5. The identity, age, address, and occupation of the arrested person.
6. If the suspect has not been arrested, information that may aid in his capture.
7. The facts, time, and place of arrest and the identity of the arresting officer.
8. If the criminal history relates to the current inquiry or investigation, the essential involvement may be released.

Question 72

What information should NOT be released?

Answer 72

1. Names and addresses of the victim or witnesses.
2. Comments on the character, credibility, or reputation of the suspect, victim, or witness.
3. Contents of a confession or statement by the victim, witness, or suspect.
4. Criminal history or record of the suspect, victim, or witness.
5. Results of any test or refusal to submit to a test.
6. The specific details of an on-going caser that would jeopardize an effective investigation.
7. Personal opinion.

Question 73

What should be done if a press release is disseminated to the media?

Answer 73

the press release should be uploaded to the OPD approved social media site and saved on the x-drive under the press released.

Question 74

What logo is approved for press releases?

Answer 74

The OPD Coin

Question 75

What are the responsibilities when an employee is seriously injured or killed?

Answer 75

The WATCH COMMANDER or a sergeant designated by him will:
1. Ensure prompt transportation to city designated medical facility
2. Dispatch a police sergeant or LT AND a second officer in a department vehicle to the home of the involved officer’s spouse or appropriate family member. The Sgt or LT will inform the person of the situation and will transport the spouse or family member to the appropriate facility. The second officer will remain at the home and provide security or support as needed until released by the family.
3. Notify the chief and appropriate division commander.
4. Ensure that a designated officer remain at the hospital with the family members until other family or clergy arrive.
5. Offer departmental support to the family in every appropriate and applicable way possible.
6. At the appropriate time make arrangements for a critical incident debriefing.
7. Brief oncoming command and staff personnel as to the status and details. The watch commander will ensure all procedures have been followed before going off duty. The oncoming watch commander will ensure appropriate follow up and monitoring occurs.

Question 76

Investigation procedures for serious injury or death?

Answer 76

Watch Commander will activate the Weber County Protocol.
IF the Weber County protocol is not invoked the watch commander will oversee the investigation to include fitness for duty testing.
Ensure all reports, statements, diagrams, and other pertinent documents including a copy of the press release are given to the chief of police and appropriate division commander.

Question 77

Can a K-9 Unit be called in and if so, by who?

Answer 77

The Duty Officer is authorized to contact an off-duty K-9 Team if a situation requires a K-9.

Question 78

Who can authorize a K-9 team to leave the city to assist another jurisdiction?

Answer 78

The watch commander.

Question 79

When is an AAR required (per K9 policy)?

Answer 79

If anyone is injured during a K-9 deployment or any property is damaged.

Question 80

Who should be notified if a K-9 is injured or not in good physical condition?

Answer 80

K-9 supervisor or the watch commander. Medical care will be provided. It should be pre-authorized except in emergency cases.

Question 81

How many officers may be on temporary transitional duty at a time and for how long?

Answer 81

4 at any one time. Time is not to exceed 30 days and will be evaluated on a weekly basis. At the end of the 30 days if the officer is unable to return to work they will revert to appropriate leave.

Question 82

How long does an employee have to pass the PT test?

Answer 82

90 days being retested every 30 days. Must make improvements each retest or temporary transitional duty will be suspended. 210 days with a doctors note.
If an employee fails the mandatory test and then presents a medical note they will have 90 days of temporary transitional duty and any remaining time needed to be cleared up to the full 210 days will be taken as sick, vacation, or leave without pay.

Question 83

Who will be the incident commander on a major event (not pre planned)?

Answer 83

The duty officer will be the incident commander and will represent the department in the incident command post.

Question 84

What are the duty officer’s responsibilities during a major event?

Answer 84

1. Determine the magnitude of the event and notify the chief.
2. Determine what personnel will be needed (keeping in mind using on-duty officers first and to be aware of the day-to-day operations).
3. Follow the emergency operation plan.
4. Make arrangements and allow on-duty officers to check on their families.

Question 85

When will the Officer Involved Critical Incident Protocol be enacted?

Answer 85

In cases where an officer may be the actor, victim, or custodial officer where a fatal injury, custodial death, or injury caused by a dangerous weapon.

Question 86

Who will secure the scene according to the Weber Morgan Critical Incident Task Force Policy?

Answer 86

Jurisdictional supervisor

Question 87

When involving the Weber Morgan Critical Incident Task Force, who will issue press releases?

Answer 87

Lead investigator or jurisdictional supervisor following input from the task force commander and county attorney representative.

Question 88

Who authorizes each purcahse?

Answer 88

Division Commander who then forwards it to the DC

Question 89

2 phone quotes are required for purchases of what amount?

Answer 89

1000.00 - 4999.99

Question 90

3 written quotes are required for purchases of what amount?

Answer 90

5000.00 - 25000.00

Question 91

Who must approve overtime?

Answer 91

supervisor. Overtime work must be always approved before it is performed.

Question 92

How many hours can an officer work?

Answer 92

16 hours in any 24 hour period and no more than 64 hours of total overtime in a 7 day work week.

Question 93

Who can authorize an officer to exceed the maximum number of hours worked a week?

Answer 93

Watch Commander or Bureau Commander

Question 94

How many hours of OT can a LT work in a pay period?

Answer 94

20 hours

Question 95

Who can authorize the adjustment of primary duty shifts for shift differential?

Answer 95

Concurrence by Division Commander and approval by Chief.

Question 96

Who can authorize peer support for an outside agency?

Answer 96

Chief

Question 97

Who can authorize LPR data to be released?

Answer 97

sergeant or lieutenant. The request must include the CAD call or case number.

Question 98

When should LPR data be requested?

Answer 98

Within 14 days

Question 99

What is the definition of fitness for duty?

Answer 99

Means that an employee or volunteer is able to perform that job for which they were hired in a safe and effective manner, unimpaired by some medical or phycological conditions, personal problems, medication, alcohol or drugs.

Question 100

What standard is necessary for drug and alcohol testing?

Answer 100

Reasonable Suspicion

Question 101

Is an employee required to submit to fitness for duty testing?

Answer 101

An employee shall not be forced to undergo a fitness for duty examination. However if an employee appears unfit for duty and refuses to undergo a medical fitness for duty examination or evaluation when requested to do so, they may be subject to disciplinary action, up to and including termination.

Question 102

Who is required to identify of unfit conditions?

Answer 102

both employees and supervisors

Question 103

What are the supervisory actions required after being informed of potential unfit conditions?

Answer 103

Supervisors are required to follow through and act timely and property upon first knowledge or report of a possible impaired worker or unfit condition. They are required to investigate all claims, issues, and situations related to the enforcement of this policy. That shall include the confidential identification of all witnesses. It should also include obtaining a witness to assist in the evaluation of the employees behavior and proper notification to HR.

Question 104

Are supervisors required to keep information confidential?

Answer 104

Supervisors shall hold confidential all information about a reported concern or issue related to enforcement of this and related policies and should only share it with other supervisors who need to know to enforce this and related policies.

Question 105

Should an employee be suspended during a fitness for duty investigation?

Answer 105

Yes, the employee may be suspended from work activity or duty pending a determination of their fitness for duty. Except in the case of a positive drug/alcohol test, refusal, or other policy violation they will generally be suspended with pay. Employees are to be notified of the suspension by a supervisor.

Question 106

When should an employee be suspended immediately during a fitness for duty investigation?

Answer 106

Employees who refuse to take examinations or tests shall be warned that failure to comply and cooperate with the city’s policies and procedures will subject them to possible disciplinary actions up to and including termination. IF the employee still refuses to comply with testing procedures they shall be suspended immediately with or without pay.

Question 107

How should suspended employees be transported?

Answer 107

Suspended employees who are perceived to be potentially unfit for duty shall not be allowed to leave unaccompanied in their own transportation. Supervisors should ensure they have safe transportation home. Other city departments may contact the PD if an employee is preparing to drive in an unfit condition.

Question 108

Who should reports of sexual harassment be reported to?

Answer 108

Any employee who is aware of a violation of sexual harassment should promptly report the matter to their supervisor. If the supervisor is unavailable or the employee believes it would be inappropriate they should contact any of the following: city attorney, CAO, director of management services, the human resources officer, or a management member of the city’s administration.

Question 109

What is required of a supervisor if they become aware of possible sexual harassment?

Answer 109

Any supervisor or manager who becomes aware of possible sexual harassment should promptly advise the HR office or any member of management who will report to the EEO officer who is the director of management services.

Question 110

What constitutes sexual harassment?

Answer 110

1. When a supervisor propositions a subordinate or suggest or makes clear that the acceptance or granting of sexual favors are conditions of employment or future employment, including promotions.
2. Faxing, posting, sending, communicating electronically, or displaying sexually connotative pictures, literature, or material offensive to another and based on one’s sex or sexual nature.
3. When a supervisor or an employee allows a working environment or condition to exist in which intimidating, hostile, or otherwise offensive on account of ones sex. This includes when a person’s sex is ridiculed, putdown, derisive and inappropriate behavior or on account of gesture or commentary of a sexual nature. Ogling, staring, smirking, and other visual or nonverbal behaviors can serve as a basis for complains of unwanted sexual harassment.

Question 111

Who should an employee report unlawful harassment or discrimination to?

Answer 111

Any employee who is aware of a violation of the unlawful discrimination or harassment policy or who believes they have been the victim of any illegal discrimination or harassment should report the matter to their supervisor. If the supervisor is unavailable or it would be inappropriate to report to the supervisor, the employee should immediately contact any of the following: city attorney, CAO, director of management services, or the HR officer, or a management member of the city administration.

Question 112

Forms of other prohibited and unlawful harassment and discrimination

Answer 112

Making fun of a coworker based on mental or physical limitation, denying an impaired employee access to work areas, actions, words, or jokes based on an individuals sex, race, ethnicity, age, religion, handicap, disability, or any other legally protected characteristic. Workplace free from discrimination or harassment based on sexual orientation and gender identity.