Test A Flashcards
What is a project scope?
A definition of the end result of your project
What is a project scope statement?
A short 1-2 page summary of key elements of the scope followed by extended documentation of each element
What is a purpose of the scope statement?
It defines deliverables
It directs focus on the project purpose
Its can be used as a planning tool and for measuring project success
What are the key elements of a project scope checklist?
Objective
Product Scope description
Justification
Deliverables
Milestones
Technical requirements
Limits and exclusions
Acceptance criteria
What is a scope creep and what factors contribute to its occurrence in project management?
The tendency for the project scope to expand over time due to changing requirements, specifications, and priorities.
What are some common reasons for scope creep?
Poor requirement analysis
Not involving users enough
Underestimating project complexity
Lack of change control
Gold plating
What is a project charter and what is its purpose?
It is A documentation of authorization for the project manager to initiate and lead the project
What is a project charter and it’s use
An authorization documentation for the project manager to initiate and lead Al the project
What information does the project charter often include?
Purpose/background
Scope statement & items
Team composition
Budget
Stakeholders
Risk limits
Resource requirements
Schedule
What are three major criteria or trade offs that a project manager MUST manage?
Cost (budget)
Time (schedule)
Scope (performance)
How can a project manager manage the project trade-offs?
By completing a priority matrix for the project
A project manager can manage the project trade-offs by completing a priority matrix for the project and identify which criterion is what?
Constrain
Enhance
Accept
What is the work breakdown structure? (WBS)
A hierarchical outline of the project with different levels of detail
What are some functions of the Work Breakdown Structure (WBS)
Identifies the products and work elements
Framework for tracking cost and performance
Defines the relationship between the final project deliverable, it’s sub-deliverables, and work packages
Designing and building projects that have tangible outcome rather than process-oriented projects
Describe the hierarchical breakdown of the WBS
Level Hierarchal Brealdown Description
1 Project. Complete Project
2. Deliverable. Major Deliverables
3. Subdeliverables. Supporting deliverables
4. Lowest Subdeliverables Lowest management
Responsibility level
5. Cost account. Grouping of work
packages for
Monitoring progress
And responsibility
Work package Identifying work
Activities
Is the work package the lowest level of the work breakdown structure (WBS)?
Yes
Is it true that a work package should not exceed 20 work days or 2 reporting periods?
False: work packages should not exceed 10 days or 1 reporting period
Is it true that a work package is a short duration task that has a definite start and stop point?
True
Should a work package be independent of other work packages of the project as possible?
True
Is the work package a basic unit used for analyzing, reviewing, and maintaining the project?
False: the work package is the basic unit used for planning, scheduling and controlling the project
How does the work breakdown structure help the project manager?
Assures project managers that:
All products and work elements are identified
To integrate project with the current organization
To establish a basis for control
What is the role of the organizational breakdown structure?
Depicts how the firm is organized to discharge its work responsibilities for a project
Identifies organization units responsible for work packages and ties organizational units to cost control accounts
What is the role of the WBS Coding System?
Defines levels and elements of the WBS
Organization elements, work packages, and budget cost and information.
What is purpose of the WBS dictionary?
To provide detailed information about each element in the WBS
What is the process breakdown structure (PBS) used for?
Used for process oriented projects
What are some characteristics of a process oriented project?
the outcome is a series of steps and phases
Evolves overtime with each phase affecting the next
Driven by br performance requirements
What is another name for Responsibility Matrices? (RM)
Linear responsibility chart or RASCI
Is it true that Responsibility Matrices (RM) do not list project activities and participants responsible for each activity?
False! They do
Do Responsibility Matrices provide means for all participants to view their responsibilities and agree on their assignments?
True
Responsibility Matrices do not clarify the extent or type of authority that can be exercised by each participant
False: they do
What is the purpose of a project communication plan?
To ensure people get the information they need in the most effective way
