Test Flashcards
Adopt
Accept/agree
Adjourn
Close the meeting
Agenda
Order of business
Amend
Modify word or meaning
Appeal
Members question chairs ruling
Aye
Affirmative voice vote
Board
Administrative body
Bylaws
Basic rules of a society
Commit or refer
Send to a committee
Convention
Assembly of delegates
Discussion of merits of pending question
Debate
Proceedings are secret
Executive session
Deal with questions of procedure
Incidental motions
Set main motion aside temporarily
Lay on the table
Introduces business to the assembly
Main motion
More than half of the votes cast
Majority vote
Unorganized group
Mass meeting
Single official gathering
Meeting
Written records of the proceedings
Minutes
Formal proposal to take action
Motion
Inquiry as to facts
Point of information
Call for enforcement of rules
Point of order
Postpone to a certain time
Postpone definitely
Precedence
Rank
Pro tem
Temporary
Members required to transact business
Quorum
Short intermission
Recess
Dispose of the question without a direct vote
Postpone indefinitely
Close debate
Previous question
Make valid action already taken
Ratify
Periodic business meeting
Regular meeting
Repeal
Rescind
Agreement that the motion be considered
Second
Recording officer of the assembly
Secretary
Place the motion before the assembly
State the question
Constituted to perform a continuing function
Standing committee
Resume consideration of the main motion
Take from the table
Person presiding
The chair
No opposition
Unanimous consent
Voice vote
Viva voce
_ corporate charter _ rules of order _ bylaws _ standing rules _ Constitution
- Corporate charter
- Constitution
- Bylaws
- Rules of order
- Standing rules
Article 1
Name of organization
Article 2
Object
Article 3
Members
Article 4
Officers
Article 5
Meetings
Article 6
Executive board
Article 7
Committees
Article 8
Parliamentary authority
Article 9
Amendment
Members of an assembly:
A-may make motions, debate, and vote
B-May vote only if their dues are paid
C-Are required to vote
A-may make motions, debate, and vote
The actions of any deliberative assembly are subject to:
A- change by a majority vote
B- approval of the parent organization
C- the bylaws and other rules of its organization plus all applicable procedural laws
C- the bylaws and other rules of its organization plus all applicable procedural laws
The basic principle of decision in a deliberative assembly is that:
A- a motion must be adopted by a 2/3 vote
B- a motion must be adopted by a majority vote
C- a motion must be adopted by a counted vote
B- a motion must be adopted by a majority vote
When a decision is to be based on more than a majority vote, a common requirement is a:
A- 2/3 vote and/or previous notice
B- show of hands
C- ballot vote
A- 2/3 vote and/or previous notice
Two forms of a deliberative assembly are:
A- standing and special committees
B- committee of the whole and mass meeting
C- convention and board
C- convention and board
According to RONR and most statutes, electronic meetings:
A- may be conducted by committees or small boards
B- may be conducted if provided for in the bylaws and everyone can hear each other at the same time
C- may be provided for in the bylaws
B- may be conducted if provided for in the bylaws and everyone can hear each other at the same time
Admittance to a mass meeting:
A- is the same as an open forum
B- depends on whether or not a person is a member
C- may be limited to the invited category
C- may be limited to the invited category
The local assembly of an organized society is limited to persons who:
A- have paid their dues by the deadline date
B- are charter members
C- are recorded on the rolls as voting members in good standing
C- are recorded on the rolls as voting members in good standing
The bylaws of an organized local society usually provide that it shall hold:
A- a certain number of special meetings each year
B- regular meetings at stated intervals
C- adjourned meetings on a regular basis
B- regular meetings at stated intervals
Large boards and large committees:
A- follow parliamentary procedure to a lesser degree than does the average deliberative assembly
B- generally follow parliamentary procedure the same as any assembly
C- establish their own rules of procedure apart from the larger body
B- generally follow parliamentary procedure the same as any assembly
The corporate charter should contain only:
A- the name and object
B- the name, object, and qualifications for membership
C- what is necessary to obtain it and to obtain the desired status under the law
C- what is necessary to obtain it and to obtain the desired status under the law
The constitution or bylaws of a society should contain:
A- rules that may be suspended
B- the rules necessary to conduct a meeting of an organization
C- it’s own basic rules relating principally to itself as an organization
C- it’s own basic rules relating principally to itself as an organization
Except for the corporate charter, the highest body of rules in a society is the:
A- bylaws
B- parliamentary authority of the society
C- standing rules
A- bylaws
The term rules of order refers to:
A- the bylaws
B- the written rules of parliamentary procedure adopted by an assembly or organization
C- the constitution
B- the written rules of parliamentary procedure adopted by an assembly or organization
Standing rules, except in the case of conventions, are:
A- generally adopted at the time a society is organized
B- related to parliamentary procedure
C- related to the details of the administration of a society
C- related to the details of the administration of a society
A custom of an organization:
A- falls to the ground if a conflict with a written rule is raised by a point of order
B- takes precedence over any standing rules
C- is treated as if it were prescribed in the bylaws
A- falls to the ground if a conflict with a written rule is raised by a point of order
T or F:
A 2/3 vote means 2/3 of those present.
False
T or F:
A series of meetings leading up to the organization of a society are in the nature of mass meetings.
True
T or F:
The bylaws of a local organized society should establish a procedure for calling special meetings.
True
T or F:
Boards have no minimum size.
True
T or F:
If a society has a corporate charter, it is not necessary to have a constitution or bylaws.
False
_ reports of special committees _ special orders _ reading and approval of minutes _ unfinished business and general orders _ new business _ reports of officers, boards, and standing committees
- Reading and approval of minutes
- reports of officers, boards, and standing committees
- reports of special committees
- special orders
- unfinished business and general orders
- New business
The quorum of an assembly:
A- is the largest number that can be depended upon to attend any meeting
B- is 2/3 of the members present at the meeting
C- is the minimum number of members who must be present for business to be legally transacted
C- is the minimum number of members who must be present for business to be legally transacted
In the absence of a provision in the bylaws, the quorum of an organized society is:
A- the majority of the entire membership
B- the number most likely to attend a meeting except in bad weather
C- a majority of those answering roll call
A- the majority of the entire membership
The minimum essential officers for the conduct of business are:
A- a presiding officer and secretary or clerk
B- a president, secretary, and treasurer
C- the president and treasurer
A- a presiding officer and secretary or clerk
The chair’s announcement of the result of the vote should include:
A- the motion is adopted or lost and the effect of the vote
B- the ayes or noes have it, is there any further business?
C- the ayes or noes have it, the motion is adopted or lost, the effect of the vote, the next item of business
C- the ayes or noes have it, the motion is adopted or lost, the effect of the vote, the next item of business
In actual parliamentary proceedings, the presiding officer refers himself as the:
A- president
B- presiding officer
C- chair
C- chair
To call a meeting to order, the residing officer should say:
A- are you ready to begin
B- the meeting has started
C- the meeting will come to order
C- the meeting will come to order
Sessions of permanently organized bodies usually follow:
A- the order of business decided upon immediately after the opening
B- an established order of business
C- the order of business determined by the presiding officer
B- an established order of business
Calling a meeting to order:
A- is not a part of the order of business
B- the first item of business
C- done by the secretary
A- is not a part of the order of business
In the standard order of business the reports of officers are presented:
A- immediately before new business
B- only as time allows
C- immediately after the approval of the minutes
C- immediately after the approval of the minutes
Reports of officers are commonly presented as:
A- listed in the bylaws
B- president, Vice President, secretary, treasurer
C- treasurer, secretary, president
A- listed in the bylaws
The main motion is one that:
A- brings business before the assembly
B- can be made while another motion is pending
C- has the highest rank
A- brings business before the assembly
Before a member in an assembly can speak in debate he must:
A- have paid the dues required by the organization
B- get the attention of the chair by raising his hand
C- obtain the floor
C- obtain the floor
A person who is not the first to rise and address the chair may be given preference in being recognized if:
A- the chair knows and approves of his position on a question
B- he asks for preferential treatment because of another engagement
C- he is the maker of the motion and has not spoken to the question
C- he is the maker of the motion and has not spoken to the question
If the chair makes a mistake in assigning the floor, a member may:
A- raise a question of privilege
B- raise a point of order
C- immediately ask the assembly to ratify the action taken
B- raise a point of order
T or F
The minimum number of members who must be present at the meetings of s deliberative assembly for business to be legally transacted is the quorum of the assembly.
True
T or F
The quorum should be fixed at the number of members who can reasonably be expected to attend the meeting.
True
T or F
In meetings of a convention, unless the bylaws of the organization provide otherwise, the quorum is a majority of the delegates who have been registered at the convention as in attendance.
True
T or F
In a mass meeting, the quorum consists of those who attend the meeting.
True
T or F
Even in a small meeting, the presiding officer should not be addressed or referred to by name.
True
T or F
The first item of business at a regular meeting is the report of officers.
False
T or F
The order of business in a convention is usually known as the program or agenda.
True
T or F
A member in an assembly may make a main motion or speak on debate without obtaining the floor.
False
T or F
A member can establish prior claim to the floor by rising just before it has been yielded.
False.
_ chair announces result of vote _ chair takes vote _ member makes a motion _ another member seconds the motion _members debate the question _ chair states the question
- member makes a motion
- another member seconds the motion
- chair states the question
- members debate the question
- chair takes vote
- chair announces result of vote
Motions are brought before the assembly y these three steps, a member:
A- rises, addresses the chair, and makes a motion
B- addresses the chair and makes a motion; then the chair states the question
C- makes a motion, another member seconds it, and the chair states the question
C- makes a motion, another member seconds it, and the chair states the question
A member makes a motion, in simple cases, by saying:
A- I move that
B- I wish to Move that
C- this member moves that
A- I move that
As soon as a member has made a motion, he:
A- resumes his seat
B- remains standing, knowing he will be recognized first
C- remains standing in case any member wishes to suggest a change in the motion
A- resumes his seat
When a member is unsure of the proper wording of a motion he:
A- may ask another member for help
B- may seek assistance from the chair
C- will be asked to yield the floor while he composes the motion
B- may seek assistance from the chair
The seconded of a motion:
A- should always stand and give his name
B- need not obtain the floor
C- does so only after being recognized
B- need not obtain the floor
A second implies that the seconder:
A- agrees that the motion should come before the meeting
B- agrees with the content of the motion
C- wishes to speak second in debate
A- agrees that the motion should come before the meeting
The lack of a second has become immaterial:
A- after the chair has stated the question
B- after debate has begun
C- when the maker of the motion asks for permission to withdraw it
B- after debate has begun
A motion is up to debate when:
A- the motion is seconded
B- the motion has been stated by the chair
C- a member has made the motion
B- the motion has been stated by the chair
When a proper motion has been made and seconded, the chair places it before the assembly by:
A- putting the question
B- stating the question
C- having the motion repeated by the maker of the motion
B- stating the question
The basic form used by the chair in stating the question is:
A- the motion just made and seconded is
B- it is moved that
C- it is moved and seconded that
C- it is moved and seconded that
If a member makes a motion that is not in order:
A- he should be ruled out of order by the chair
B- it is accepted by the chair unless another member objects
C- the chair may suggest an alternate motion which would be in order
C- the chair may suggest an alternate motion which would be in order
A motion is recorded in the minutes as:
A- it was stated by the maker
B- the wording was improved by the chairman
C- it was put by the chair finally before being voted on by the assembly
C- it was put by the chair finally before being voted on by the assembly
The maker of a motion:
A- has the right to speak first in debate on the motion
B- must speak first in debate
C- may assign his right to speak first to another member
A- has the right to speak first in debate on the motion
Debate on a question must:
A- be confined to the merits of the pending question and any amendments
B- last no longer than ten minutes
C- be confined to the merits of the pending question
C- be confined to the merits of the pending question
Unless there is a rule to the contrary, a member may speak:
A- twice during the same day
B- twice on the same question on the same day
C- once during the same day
B- twice on the same question on the same day
In putting a question to a vote, the chair should usually call for:
A- the affirmative and the negative votes and then for any abstentions
B- abstentions first
C- the affirmative and negative votes
C- the affirmative and negative votes
Any member has the right to :
A- require that a voice vote be retaken as a rising vote when there is some doubt as to which side prevailed
B- question the voice vote under any circumstances
C- demand a counted vote
A- require that a voice vote be retaken as a rising vote when there is some doubt as to which side prevailed
The chair exercises his right to vote:
A- at all times
B- only when the vote is by secret ballot or when his vote would affect the outcome
C- only when he feels strongly about a question
B- only when the vote is by secret ballot or when his vote would affect the outcome
If there is a tie vote on a main motion, the result is:
A- the motion is lost
B- the vote is taken again
C- the chair must vote to break the tie
A- the motion is lost
T or F
The making a seconding if a motion places it before the assembly.
False
T or F
If the assembly decides to do what a motion proposes, it adopts the motion, or the motion is carried.
True
T or F
To make a main motion, a member must obtain the floor when no other question is pending.
True
T or F
A long and complicated motion, or a resolution, should be prepared in advance and put in writing.
True
T or F
A motion put in writing and delivered to the chair must be read by the author of the motion.
False
T or F
A motion made by direction of a board or committee of ore than one person requires no second from the floor.
True
T or F
When a member seconds a motion it means that he favors the motion.
False
T or F
To abstain means not to vote at all
True
T or F
The member who seconds a motion does not have to agree with the motion and may in fact vote against it
True
T or F
After debate has begun the lack of a second has become immaterial
True
T or F
The chair may ask the secretary to read a resolution rather than doing so himself
True
T or F
A resolution, because of its length or complexity, is not considered as a main motion
False
T or F
With some exceptions, the chair must state the question on a motion immediately after it has been made and seconded
True
T or F
If a motion is out of order the chair should say, “you are out of order”
False
T or F
If the chair rules that a motion is out of order, his decision is subject to an appeal
True
T or F
Th maker of am,option can withdraw it before it is stated by the chair
True
T or F
The maker of the motion has the right to speak first on a question
True
T or F
With the permission of the chair, a member may speak longer than permitted by the rules of the body
False
T or F
In debate, members should refer to officers only by title and should avoid the mention of other members names as much as possible
True
T or F
Member ps must never attack or make any allusion to the motives of members
True
T or F
The presiding officer may enter into debate on all motions
False
T or F
During debate a member must confine remarks to the pending question and avoid personalities
True
T or F
A vote by voice is the regular method of voting on any motion that does not require more than a majority for its adoption
True
T or F
The chair need not ask for the negative vote when the affirmative vote sounds loud enough
False
T or F
If a rising vote remains inconclusive, the chair or the assembly can order the vote to be counted
True
T or F
The chairs announcement of the result of a counted vote should include the number of votes on each side, whether the motion is adopted or lost, the effect of the vote, and the next item of business
True
T or F
A member has the right to demand that a voice vote be retaken as a rising vote, even when there is no reasonable doubt of the result of the voice vote
False
T or F
Unanimous consent satisfies the requirement of a 2/3 vote
True
T or F
A call for division immediately after a voice vote is a demand for a rising vote
True
T or F
A tie vote is a lost vote
True
T or F
The use of unanimous consent procedure is appropriate when it is believed that there is no minority to protect
True
Rank motions in proper order: Postpone definitely Lay on the table Postpone indefinitely Adjourn Amend Fix the time to adjourn Recess Question of privilege Commit or refer Previous question Call for orders of the day Limit or extend limits of debate
Highest: Fix time to adjourn 2: adjourn 3: recess 4: question of privilege 5: call for orders of the day 6: lay on the table 7: previous question 8: limit debate 9: postpone definitely 10: commit 11: amend 12: postpone indefinitely Lowest: main motion
Which motions require majority vote?
Postpone definitely, lay on the table, main motion, postpone indefinitely, adjourn, amend, fix time to adjourn, recess, and commit
Which motions need 2/3 vote?
Previous question and limit debate
Which motion is chair rules?
Question of privilege
Which motion requires the request of one member?
Call for orders of the day
The basic form of motion by which business is introduced is
A: subsidiary motion
B: incidental motion
C: main motion
C
The classes of motion that together are called secondary motions are the
A: main motion, subsidiary motions, privileged motions
B: subsidiary motions, privileged motions, and incidental motions
C: privileged motions, incidental motions, and the motions that bring a question again before the assembly
B
A secondary motion must be acted upon or disposed of before
A: a main motion is in order
B: an incidental motion is in order
C: direct consideration of the main motion can be continued
C
The lowest ranking motion is
A: postpone indefinitely
B: main motion
C: fix time to adjourn
B
Subsidiary motions
A: assist the assembly in disposing of a main motion
B: are of higher rank than the incidental motions
C: are all debatable
A
In a series of motions where all are lending and in order, which of the following would be voted on first?
A: previous question
B: limit debate
C: postpone indefinitely
A
A motion to postpone indefinitely is used when a member wishes to
A: postpone the motion to the next meeting
B: postpone the motion to a later time
C: kill the main motion and avoid a direct vote on the question
C
The motion amend
A: may be applied to any subsidiary motion
B: modifies or clarifies the meaning of a pending motion before the pending motion itself is acted upon
C: is out of order if the motion to postpone indefinitely is pending
B
The three basic processes of amendment are:
A- insert or add, strike out, strike out and insert
B- add, strike out and insert, substitute
C- add, insert, strike out
A
The motion to Commit or Refer
A- is not debatable
B- sends the main motion to a committee for study
C- is not amendable
B
To delay consideration of the main motion until the next regular meeting a member would move to
A- lay on the table
B- postpone indefinitely
C- postpone to a certain time
C
To reduce time for debate, a member would move to
A- postpone indefinitely
B- object to the consideration of a question
C- limit or extend limits of debate
C
With a main motion pending and a motion to amend being debated, which of the following motions would be out of order?
A- lay on the table
B- limit or extend limits of debate
C- postpone indefinitely
C
To consider a motion later in the same meeting, a member may move to
A- refer the matter to a committee
B- postpone the matter to a certain time
C- postpone the matter indefinitely
B
When a member wishes to have the pending matter given special study, what does the member do?
A-move to lay on the table
B- move to postpone to a certain time
C- move to refer to a committee
C
If a member wishes to propose a change in a pending question, which motion is used?
A- amend
B- refer to a committee
C- postpone to a certain time
A
When a member wishes to bring a pending question to an immediate vote, he should
A- rise to a question of privilege
B- move to refer the question
C- move the previous question
C
To put a motion aside temporarily when something else of immediate urgency has risen a member should
A- rise to point of order
B- move to lay on the table
C- move to postpone indefinitely
B
A subsidiary motion can be applied to any
A- main motion
B- privileged motion
C- incidental motion
A
A motion to lay on the table takes precedence over
A- another subsidiary motion
B- the motion to take from the table
C- all privileged motions
A
When the privileged motion to adjourn is pending, the motion to
A- lay on the table is in order
B- limit or extend limits of debate is in order
C- fix the time to which to adjourn is in order
C
When a motion to recess is made while another motion is pending, it is
A- a privileged motion
B- an incidental main motion
C- an incidental motion
A
The effect of the adoption to fix the time to which to adjourn is to establish
A- a special meeting
B- a regular meeting
C- an adjourned meeting
C
Incidental motions
A- usually deal with questions of procedure arising out of another pending motion
B- are not in order when another has the floor
C- have rank
A
Most incidental motions
A- are debatable
B- are not debatable
C- need not be seconded
B
If a member does not want an original main motion even discussed at a meeting, he can
A- move to postpone indefinitely
B- raise an objection to he consideration of the question
C- rise to a question of privilege
B
When a motion is made up of two parts capable of standing as separate questions, a member can
A- make a motion for division of the question
B- move to amend the motion by striking out one of the parts
C- speak in debate against the question
A
A single member can require a
A- counted vote
B- standing vote
C- ballot vote
B
A request to be excused from a duty is
A- a privileged motion
B- a subsidiary motion
C- an incidental motion
C
To change what the assembly has adopted requires
A- something more than was necessary to adopt it in the first place
B- that the action take place before the end of the next regular meeting
C- previous notice and 2/3 vote
A
A short intermission which does not end a meeting is
A- a break
B- a recess
C- an adjournment
B
An incidental main motion
A- relates to the business of the assembly, or its past or future action
B- is incidental to the pending question
C- must be germane to the original main motion
A
All subsidiary motions can be applied to an
A- original or incidental main motion
B- original main motion only
C- incidental main motion only
A
A main motion is still within the control of the assembly after
A- a rejection by a negative vote
B- it has been laid on the table
C- adoption
B
If it appears that a motion will require time or study to perfect, it would be appropriate for a member to make a motion to
A- postpone indefinitely
B- commit
C- postpone definitely
B
When a main motion, an amendment and a motio to postpone the pending question to a certain time are pending, the first vote is taken on
A- the motion to postpone to a certain time
B- the amendment
C- the main motion
A
The vote required to adopt the motion limit or extend limits of debate is
A- majority vote
B- 2/3 vote
C- the request or call of one member
B
T or F
A motion refers to a formal proposal by a member, in a meeting, that the assembly take certain action
True
T or F
Incidental motions have no rank among themselves
True
T or F
An incidental motion, when in order, takes precedence over any motion that is pending
True
T or F
Incidental main motions and original main motions differ principally in the vote necessary for adoption
False
T or F
Modifications of the normal limits of debate on a pending motion are proposed by the motion to limit or extend limits of debate
True
T or F
If the assembly desires to consider a main motion later in the same meeting or at another meeting, a member can move to postpone indefinitely
F
T or F
Previous question is the motion used to bring the assembly to an immediate vote on one or more pending questions
T
T or F
The subsidiary motion previous question is adopted by 2/3 vote
True
T or F
It is not in order to move the previous question when a motion to lay on the table is pending
T
T or F
The motion to Lay on the Table is a privileged motion
F
T or F
The motion to lay on the table is adopted by 2/3 vote
F
T or F
A subsidiary motion is always applied to another motion
True
T or F
Subsidiary motions assist the assembly in treating or disposing of a main motion
T
T or F
A subsidiary motion can be applied to any main motion
T
T or F
The motion amend takes precedence over the motion to which it is applied
T
T or F
The motion amend can be applied to any other subsidiary motion
F
T or F
If the adopted program is not being followed, a single member can require that such a schedule be enforced
T
T or F
A member rising to a question of privilege can interrupt pending business
True
T or F
A member can propose a short intermission by moving to recess
T
T or F
When no business is pending, a member can propose to close the meeting entirely by moving to adjourn
True
T or F
The motion to fix time to which to adjourn is not in order when business is pending
F
T or F
The chair rules on all questions of parliamentary procedure affecting the assembly’s proceedings
T
T or F
A motion to have a ballot vote is a privileged motion
F
T or F
In the consideration of a resolution having a preamble, the preamble is always amended last
T
T or F
No main motion is in order that is in conflict with a motion previously adopted and still in force, unless it is processed as a motion to Rescind or Amend something previously adopted
T
T or F
Any main motion that is in conflict with the bylaws is not in order
T
T or F
A main motion that has been rejected Cannot be reintroduced at a later session
F
T or F
The maker of a motion can accept an informal change in the motion before the question has been stated by the chair
T
T or F
A member speaking in debate can urge rejection of the pending motion, saying that if it is defeated he will offer a different motion
T
T or F
If previous notice is given at a meeting, it must be in writing
F
T or F
The assembly can elect by voice even if the bylaws require a ballot vote
F
T or F
An assembly can ratify only such actions of its officers as it would have had the right to authorize in advance
T
In cases where the next session will not be held until after more than a quarterly time interval has elapsed, the only means by which a question can go over to another session is by being
A- referred to a committee
B- postponed to a certain time
C-laid on the table
A
An adjourned meeting is
A- one that has been dissolved
B- the one after lunch
C- a meeting in continuation of the session of the immediately preceding meeting
C
In organizations that hold regular business meetings throughout the year, the minutes of the annual meeting should be read and approved at the next
A- regular meeting
B- annual meeting
C- special meeting
A
An executive session is any meeting or portion of a meeting
A- open only to the officers of the organization
B- at which the proceedings are secret
C- presided over by the secretary of the organization
B
A motion to go into executive session requires
A- a majority vote and previous notice
B- a majority vote
C- previous notice
B
T or F
A meeting is said to stand at ease if the chair, without objection, simply permits a brief pause, without a declaration of recess
T
T or F
A recess is a short intermission which does not end the meeting
True
T or F
Under certain circumstances, the chair can declare a meeting adjourned without a motion
T
T or F
It is sometimes proper to postpone question beyond the next session
F
T or F
A standing rule can be adopted by a majority vote at any session
T
T or F
Bylaws require a majority vote for suspension
F
T or F
A rejected main motion can be brought up a second time during the same session
F
T or F
One session cannot interfere with the freedom of each new session to choose its own chairman pro tem except by an election held with previous notice
T
T or F
Referral to a committee is the only means by which a motion can go over to another session when more than a quarterly time interval would separate the two sessions
T
T or F
The reason for special meetings is to deal with important matters between regular meetings
T
T or F
With the exception of motions that relate to procedure without direct reference to a particular substantive item of business, only business mentioned in the call of a special meeting can be transacted at such a meeting
T
T or F
Executive session means a secret meeting or session
T
T or F
The minutes of an executive session may be approved at any regular meeting
F
The secretary records in the minutes
A- what was said in the meeting
B- the opinion of the secretary
C- what was done in the meeting
C
When a count has been ordered in a motion, the secretary records in the minutes
A- the number of votes on each side
B- only whether the motion was adopted or lost
C- the votes on each side and abstentions
A
The minutes is a special meeting are approved
A- at the next special meeting
B- at the next regular meeting
C- at a special meeting called for such purpose
B
The chair asks for approval of minutes in the following manner:
A- “Are there any corrections to the minutes?”
B- “Are there any additions or corrections?”
C- “Are there any additions or deletions?”
A
When minutes are approved by a committee appointed for that purpose, the assembly
A- can make additional corrections
B- cannot require excerpts read from the minutes
C- cannot change the minutes
A
Corrections to the minutes
A- may be made only immediately after they are read to the assembly
B- may never be made after being accepted by the assembly
C- may be made at any time a mistake is discovered
C
T or F
Minutes should record all main motions whether they are adopted or lost
T
T or F
The name of the seconder should be included in the minutes
F
T or F
Minutes should be signed using the phrase, “Respectfully submitted”
F
T or F
By a majority vote, the reading of the minutes can be dispensed with- that is, not carried out at the regular time but must be approved at some later time
T
T or F
If a draft of the minutes has been to all members in advance, it is presumed that the members have read them and the minutes are not read unless requested
T
T or F
When the minutes are approved, the word approved, with the secretary’s initials and date, should be written below them
T
A special committee
A- is on-going from administration to administration
B- ceases to exist when it makes its final report
C- is always created by the chair
B
Any vacancy occurring on a committee is filled by
A- the president
B- the committee itself
C- the appointing power
C
When the bylaws provide that the president shall appoint all special committees,
A- this power does not transfer to the chair if someone else is presiding
B- a vote is taken on the appointees of special committees
C- appointment may not be delayed until after the adjournment
A
A committee can appoint subcommittees, which report to the
A- assembly
B- committee
C- board
B
When the bylaws provide that the president shall be ex officio a member of all committees the president
A- is counted in the quorum
B- has the right, but not the obligation, to participate in committee proceedings
C- must attend all of the meetings
B
T or F
When a committee is appointed “with power” this means with power to take all the steps necessary to carry out its instructions
T
T or F
A standing committee is constituted to perform a continuing function
T
T or F
The power to appoint a committee carries with it the power to appoint the chairman and to fill any vacancy that may arise in the committee
T
T or F
The person appointed first by the president is chair,an of the committee
T
T or F
A committee report may contain how the committee undertook its work, facts obtained, findings, and recommendations or resolutions
T
T or F
When serving as an ex- officio member of a committee, the president may not vote on motions
F
T or F
The quorum in a committee is a majority of its membership unless the assembly has prescribed a different quorum
T
T or F
If the committee chairman fails to call a meeting, the committee must meet on the call of anyone of its members
F
T or F
Motions to limit or close debate are not allowed in committee meetings
T
T or F
During actual deliberations of the committee, only committee members have the right to be present
T
