Test 2 Flashcards
A paper trail of directives, inquiries, recommendations, and daily reports for future reference.
Memo reports
They require no extended planning.
They are quickly prepared containing little or no background information.
They have no front or end matter
They often take the form of a memorandum.
Memo reports
Types of memo reports
Progress Reports
Periodic Activity Reports
Meeting Minutes
Are used to monitor activities, problems, and progress on various projects
Progress Reports
Functions as a record showing what an employee or department, not closely monitored, has been doing over a certain time period.
Periodic Activity Report
It is often organized in the following manner:
Status of projects or perhaps areas of responsibility
Problems
Plans for next reporting period
Current staffing level (if appropriate)
Periodic Activity Report
The record of the proceeding of a meeting
Minutes of meetings
They arrive at conclusions based on factual information.
They interpret the meaning of facts and suggest recommendations.
Analytical Reports in Memo Form
Types of Analytical Reports in Memo Form
Feasibility reports Recommendation Reports Justification Reports Incident Reports Lab Reports
They are used when decision makers need to assess whether an idea or plan is realistic and practical.
Feasibility reports
Interpret data, draw conclusions, and recommend courses of action usually in response to a specific problem or need
Recommendation reports
Originate with writers, who have recognized a problem and developed a solution.
Justification reports
Organization of justification report
State the problem and your recommendation for solving it.
Highlight the benefits of your plan before you state the costs.
If needed, explain how your plan can be implemented.
Conclude by encouraging the reader to act.
Reports that describe an irregular occurrence such as an accident
Include a summary of what happened
A discussion of why it happened
A description of how the situation was handled
A discussion of how the problem will be avoided in the future
Incident report
Reports written to describe experiments, tests, or inspections
Provide a summary of the experiment (methods)
Objectively present the results
Make a reasonable case for what the results seem to be showing or establishing
Laboratory reports
