Test #1 Flashcards
Non-functional requirements describe
both criteria and restrictions
To see all of the pages of a view while using Print Preview, you can click which of the following buttons?
Multiple Pages
The task note field can contain only words and not pictures (True/False)
False
Running interference is one of the possible roles for a project manager? (True/False)
True
Project Life Cycle is fundamental to the management of projects? (True or Flse)
True
When you assign______ to tasks, you can track their consumption and cost
material resources
The RACI chart tells us who is
Responsible, Accountable, Consulted, Informed
A group of closely related tasks that encompass a major section of a project is a(n)______.
phase
you can provide additional information about how a resource is scheduled by:
adding a resource note
____________________ is the total length of working and nonworking time you expect will be needed to complete a task.
elasped duration
Performance, cost and time are constraints for
both projects and operational work
Functional is one of the ______ categories for project requirements.
six
___________ ________enables you to see on your screen what will print on paper before you print it.
print preview
Tasks that are indented below a summary task are called successors. (True/False)
false
It is always best to enter a start or finish date for every task. (True/False)
False
It is not possible to set a specific time of day for a recurring task (True/False)
False
Project Plans are Microsoft Project files. (True/False)
False
A(n) _________________ is a logical connection between tasks that controls sequenece and dependency.
link
A(n) ______________ is a scheduling tool that determines the standard working time and nonworking time for the project, resources, and tasks.
calendar
- Identify the 2 methods of compressing a schedule.
crashing, Fast Tracking
By default, critical path tasks are shown in red in the Detail Gantt view. (True/False)
True
- The critical path is the longest path through the AON (True/False).
True
. There is a final exam for this course (T/F)
False
Identify who could be a stakeholder.
Persons involved in the project, persons who can + or- affect the project, persons who can exert influence over the project.
If you have four electricians who can each work part-time (four hours rather than eight), what value should you assign to Max. Units for the resource â Electricianâ ?
200%
When increasing resources, identify what should be considered.
- New sources may be less productive
- being available does not equal being qualified
- May increase costs
For large projects with several hundred tasks, you can condense the information that will print by:
- Printing just summary data
- printing only the part of the timescale that is of interest
- applying a filter to show only the information of interest
A milestone can be imposed on a project or developed and used by the project team to track progress. (T/F)
True
It is never acceptable to have an overallocated resource. (T/F)
False
A(n) _________________ represents a significant event reached within the project or imposed upon the project.
Milestone
. Planning is the
2nd phase of PM (project management
What is risk management?
- identifies threats and their affect on the project before the project starts
- Proactively deal with threats
Identify what is not an input during the Initiating Project Phase
proposals
You can split a task only three times. (T/F)
False
For which of the following resources is the standard rate listed per unit of consumption? (Material, Equipment, People, all of the above)
Material
Scope creep changes result in additional work. (T/F)
True
(T/F) There is 3 approaches to project management
False
People or organizations that might be affected by project activities are called _____________
stakeholders
(T/F) It is always best to schedule a project from a finish date.
False
Which of the following is an advantage of assigning resources to tasks? (A. you can see if the resource assignment affects task duration…B. you can track the progress of the resource in working on the task….C. You can track resource and task costs….D. All of the above
All of the above
What is not a nontangible product deliverable
process
Which one of the following views cannot be printed in Microsoft Project?
task form
If, on the first task assignment, you assign two resources at the same time, each at 100% assignment units, to a task with 24 hoursâ duration, then each resource will work on the task for:
24 hours
- What is a resource?
people, money, material, time
. PMI stands for
project management institute
A common activity for project managers is to _______________ information from the project schedule to share with stakeholders.
. Controlling is sometimes referred to as
monitoring
(T/F) Effort-driven scheduling and changing a task type both affect all resources in the same way.
False
Project Management started in
the 50’s
If you assign a resource to a task with more units than the resource has available, then the resource is:
overallocated
(T/F) Project Managers have unlimited authority?
False
(T/F)
When you initially enter tasks into Project, they are linked in a finish-to-start relationship that can be changed later.
False
The ___________ lets you choose the scheduling option you need.
SmartTag Action List
- Project Planning processes include all but
status reporting
. (T/F) The Traditional project management approach works well when we don’t know what the solution looks like.
False
To add your company name so that it prints at the top of every page, use the __________ __________ dialog box to add the company name to the header.
Page Setup
Measure outcomes and compare to scope document to verify the deliverables and final product is acceptable happens during the ___________ phase
closing
(T./F) When task splitting, the task must be on the critical path
True
(T/F) A summary task is derived from all of the detail tasks that fall below it.
True
Which of the following is NOT an example of a work resource? (Yan Li, Keyboard, DVD disc, Electrician)
DVD disc
The capacity of a resource to work is measured in _____________.
units
To add vacation days to the calendar for an individual work resource, which dialog box would you use?
change working time
If you assign a resource to more tasks than it can accomplish at its maximum units, the resource is:
overallocated
The triple constsraint has 3 constraints. Identify what is not a constraint. (Time, Scope, Cost, Quality)
Quality
Ensuring that the project objectives are met by monitoring and measuring progress and taking corrective action when needed is the description of what phase?
Controlling
This phase will assess the project and establish any lessons learned
Closing
SWOT stands for
Strengths, Weaknesses, Opportunities, Threats
In Microsoft Project, when you assign a human or equipment resource to a task, the result is ______________.
Work
(T/F) You can use a task calendar to schedule a task that will occur during a time that is not on the project calendar.
True
(T/F) For tasks that are linked in a finish-to-start relationship, the finish date of the predecessor task determines the start date of the successor task.
True
(T/F) When calculating qualitative risks, Severity = Probability * Impact
True
Assigning a(n) ___________or ___________ resource to a task will not affect the duration of the task.
Material, Cost
According to the scheduling formula in Microsoft Project, 20 hours task duration _200% assignment units – ___________ hours work
40
To assign more than one resource to a task using the Assign Resources dialog box, click the first resource name, then hold down the __________ key while clicking the second resource name, and then click Assign.
Ctrl
The planning process (What are the due dates, What resources are required, How are we going to solve the problem, all items listed in this question )
all items listed in this question
(T/F). You should always celebrate the success of a project.
True
In Microsoft Project, Duration _ Units _ Work is known as the ______________.
scheduling formula
(T/F) The purpose of operational work is to attain its objective and then terminate
False
The Custom Reports dialog box contains:
all predefined reports plus any custom reports that have been added to microsoft
If you assign a(n) quantity of a material resource to a task, Microsoft Project will adjust the quantity and cost of the resource as the taskâ s duration changes.
variable-rate
(T/F) It is acceptable to have a resource group named Unassigned.
True
(T/F) . A closeout part is best accomplished by adding the activity to the WBS.
True
. SMART stands for
Specific, measurable, acceptable, realistic, time bound
If you want to print a list of tasks showing start dates, finish dates, and assigned resources, which view might you use?
Task Sheet
In a WBS, (deliverable are nouns and activities are verbs, deliverable are verbs and activities are nouns)
Deliverables are nouns and activities are verbs
- Project Management techniques are designed to manage (scope, quality, costs, schedules, all of the above)
all of the above
A resource calendar does not apply to: (material resources, people resources, equipment resources, work resources)
material resources
A task plus a resource equals:
an assignment
Communication Planning is part of which project lifecycle phase?
planning
It is often difficult to get cost information for people resources because:
the information is confidential
(T/F) Scope planning specifies facilitates the creation of the WBS
True
(T/F) You cannot change the task type for a summary task.
True
- What is not a process of Project Management?
Estimating
. The critical path is the shortest time in which the project can be completed? (T/F)
True
Controlling is the _________ phase of the project life cycle.
Fourth
If, after an initial assignment, you assign more resources to a task, the taskâ s duration will:
decrease
If a resource is assigned to do more work than can be done within the normal work capacity of the resource, it is ____________.
overallocated
An estimated duration of three weeks for a task would be shown as 3ew. (T/F)
True
- Tracking Progress is the common term used to define which process group?
Controlling
You can view information for the individual people who will perform the tasks in a project in the:
Resource Sheet View
It is helpful to assign a base calendar to a group of resources when they all:
work night shift
A(n) is a supplemental text that you can attach to a task, resource, or assignment.
note
___________ is the number of work periods you expect a task to take to complete.
duration
It is not possible to split a task over a weekend. (T/F)
False
(T/F) Brainstorming is highly creative, encourages team work and will always be in disorder.
False
With effort-driven scheduling, if you initially assign multiple resources to a task:
stays constant
Where do you normally record the dollar value of the cost resources for a project?
in the assign resources dialog box when the cost resource is assigned
To adapt a report to present the exact information you need, use the __________ ___________dialog box to select and edit the desired report.
custom reports
. What are the columns used in a communication plan?
stakeholder, information, frequency, method, format
A task calendar defines working and nonworking times for an individual work resource. (T/F)
False
. Which phase are forecasts made and updated?
Controlling
A(n) _________________ is a model of a real project - including what you want to happen or what you think will happen.
project schedule
(T/F) Project deliverables are specific items that must be produced to fulfill the outcomes of the project.
True
A(n) _______________ is the matching of a specific resource to a particular task to do work.
Assignment
(T/F)Once you have entered all of the tasks and durations for a project, the project duration does not change.
False
A(n) __________________ is added to the project calendar to denote something different fromt he standard working times.
exception
A task whose start or end date determines the start or finish of another task or tasks is a(n)_____________.
predecessor
A(n) _____________ is a predefined format intended for printing Microsoft Project data.
report
A(n) __________________________ represents the actual individual work activities that must be done to accomplish the final goal.
task
The Executing efforts are now, participating, observing, and analyzing (T/F)
True
The Agile Project Management approach works well when goals can be described, however the solution is not clear. (T/F)
True
. What is not a common scheduling technique? (program evaluation and review technique, project calendar, gantt chart, communication plan)
Communication plan
Effort-driven scheduling adjusts a taskâ s duration only if you add or remove ____________ from a task.
Resources
AON stands for
Activity on Node
