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Project Management > Test #1 > Flashcards

Test #1 Flashcards

1
Q

Non-functional requirements describe

A

both criteria and restrictions

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2
Q

To see all of the pages of a view while using Print Preview, you can click which of the following buttons?

A

Multiple Pages

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3
Q

The task note field can contain only words and not pictures (True/False)

A

False

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4
Q

Running interference is one of the possible roles for a project manager? (True/False)

A

True

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5
Q

Project Life Cycle is fundamental to the management of projects? (True or Flse)

A

True

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6
Q

When you assign______ to tasks, you can track their consumption and cost

A

material resources

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7
Q

The RACI chart tells us who is

A

Responsible, Accountable, Consulted, Informed

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8
Q

A group of closely related tasks that encompass a major section of a project is a(n)______.

A

phase

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9
Q

you can provide additional information about how a resource is scheduled by:

A

adding a resource note

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10
Q

____________________ is the total length of working and nonworking time you expect will be needed to complete a task.

A

elasped duration

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11
Q

Performance, cost and time are constraints for

A

both projects and operational work

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12
Q

Functional is one of the ______ categories for project requirements.

A

six

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13
Q

___________ ________enables you to see on your screen what will print on paper before you print it.

A

print preview

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14
Q

Tasks that are indented below a summary task are called successors. (True/False)

A

false

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15
Q

It is always best to enter a start or finish date for every task. (True/False)

A

False

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16
Q

It is not possible to set a specific time of day for a recurring task (True/False)

A

False

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17
Q

Project Plans are Microsoft Project files. (True/False)

A

False

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18
Q

A(n) _________________ is a logical connection between tasks that controls sequenece and dependency.

A

link

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19
Q

A(n) ______________ is a scheduling tool that determines the standard working time and nonworking time for the project, resources, and tasks.

A

calendar

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20
Q
  1. Identify the 2 methods of compressing a schedule.
A

crashing, Fast Tracking

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21
Q

By default, critical path tasks are shown in red in the Detail Gantt view. (True/False)

A

True

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22
Q
  1. The critical path is the longest path through the AON (True/False).
A

True

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23
Q

. There is a final exam for this course (T/F)

A

False

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24
Q

Identify who could be a stakeholder.

A

Persons involved in the project, persons who can + or- affect the project, persons who can exert influence over the project.

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25
Q

If you have four electricians who can each work part-time (four hours rather than eight), what value should you assign to Max. Units for the resource â Electricianâ ?

A

200%

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26
Q

When increasing resources, identify what should be considered.

A
  1. New sources may be less productive
  2. being available does not equal being qualified
  3. May increase costs
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27
Q

For large projects with several hundred tasks, you can condense the information that will print by:

A
  1. Printing just summary data
  2. printing only the part of the timescale that is of interest
  3. applying a filter to show only the information of interest
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28
Q

A milestone can be imposed on a project or developed and used by the project team to track progress. (T/F)

A

True

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29
Q

It is never acceptable to have an overallocated resource. (T/F)

A

False

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30
Q

A(n) _________________ represents a significant event reached within the project or imposed upon the project.

A

Milestone

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31
Q

. Planning is the

A

2nd phase of PM (project management

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32
Q

What is risk management?

A
  1. identifies threats and their affect on the project before the project starts
  2. Proactively deal with threats
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33
Q

Identify what is not an input during the Initiating Project Phase

A

proposals

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34
Q

You can split a task only three times. (T/F)

A

False

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35
Q

For which of the following resources is the standard rate listed per unit of consumption? (Material, Equipment, People, all of the above)

A

Material

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36
Q

Scope creep changes result in additional work. (T/F)

A

True

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37
Q

(T/F) There is 3 approaches to project management

A

False

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38
Q

People or organizations that might be affected by project activities are called _____________

A

stakeholders

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39
Q

(T/F) It is always best to schedule a project from a finish date.

A

False

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40
Q

Which of the following is an advantage of assigning resources to tasks? (A. you can see if the resource assignment affects task duration…B. you can track the progress of the resource in working on the task….C. You can track resource and task costs….D. All of the above

A

All of the above

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41
Q

What is not a nontangible product deliverable

A

process

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42
Q

Which one of the following views cannot be printed in Microsoft Project?

A

task form

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43
Q

If, on the first task assignment, you assign two resources at the same time, each at 100% assignment units, to a task with 24 hoursâ duration, then each resource will work on the task for:

A

24 hours

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44
Q
  1. What is a resource?
A

people, money, material, time

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45
Q

. PMI stands for

A

project management institute

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46
Q

A common activity for project managers is to _______________ information from the project schedule to share with stakeholders.

A

print

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47
Q

. Controlling is sometimes referred to as

A

monitoring

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48
Q

(T/F) Effort-driven scheduling and changing a task type both affect all resources in the same way.

A

False

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49
Q

Project Management started in

A

the 50’s

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50
Q

If you assign a resource to a task with more units than the resource has available, then the resource is:

A

overallocated

51
Q

(T/F) Project Managers have unlimited authority?

A

False

52
Q

(T/F)
When you initially enter tasks into Project, they are linked in a finish-to-start relationship that can be changed later.

A

False

53
Q

The ___________ lets you choose the scheduling option you need.

A

SmartTag Action List

54
Q
  1. Project Planning processes include all but
A

status reporting

55
Q

. (T/F) The Traditional project management approach works well when we don’t know what the solution looks like.

A

False

56
Q

To add your company name so that it prints at the top of every page, use the __________ __________ dialog box to add the company name to the header.

A

Page Setup

57
Q

Measure outcomes and compare to scope document to verify the deliverables and final product is acceptable happens during the ___________ phase

A

closing

58
Q

(T./F) When task splitting, the task must be on the critical path

A

True

59
Q

(T/F) A summary task is derived from all of the detail tasks that fall below it.

A

True

60
Q

Which of the following is NOT an example of a work resource? (Yan Li, Keyboard, DVD disc, Electrician)

A

DVD disc

61
Q

The capacity of a resource to work is measured in _____________.

A

units

62
Q

To add vacation days to the calendar for an individual work resource, which dialog box would you use?

A

change working time

63
Q

If you assign a resource to more tasks than it can accomplish at its maximum units, the resource is:

A

overallocated

64
Q

The triple constsraint has 3 constraints. Identify what is not a constraint. (Time, Scope, Cost, Quality)

A

Quality

65
Q

Ensuring that the project objectives are met by monitoring and measuring progress and taking corrective action when needed is the description of what phase?

A

Controlling

66
Q

This phase will assess the project and establish any lessons learned

A

Closing

67
Q

SWOT stands for

A

Strengths, Weaknesses, Opportunities, Threats

68
Q

In Microsoft Project, when you assign a human or equipment resource to a task, the result is ______________.

A

Work

69
Q

(T/F) You can use a task calendar to schedule a task that will occur during a time that is not on the project calendar.

A

True

70
Q

(T/F) For tasks that are linked in a finish-to-start relationship, the finish date of the predecessor task determines the start date of the successor task.

A

True

71
Q

(T/F) When calculating qualitative risks, Severity = Probability * Impact

A

True

72
Q

Assigning a(n) ___________or ___________ resource to a task will not affect the duration of the task.

A

Material, Cost

73
Q

According to the scheduling formula in Microsoft Project, 20 hours task duration _200% assignment units – ___________ hours work

A

40

74
Q

To assign more than one resource to a task using the Assign Resources dialog box, click the first resource name, then hold down the __________ key while clicking the second resource name, and then click Assign.

A

Ctrl

75
Q

The planning process (What are the due dates, What resources are required, How are we going to solve the problem, all items listed in this question )

A

all items listed in this question

76
Q

(T/F). You should always celebrate the success of a project.

A

True

77
Q

In Microsoft Project, Duration _ Units _ Work is known as the ______________.

A

scheduling formula

78
Q

(T/F) The purpose of operational work is to attain its objective and then terminate

A

False

79
Q

The Custom Reports dialog box contains:

A

all predefined reports plus any custom reports that have been added to microsoft

80
Q

If you assign a(n) quantity of a material resource to a task, Microsoft Project will adjust the quantity and cost of the resource as the taskâ s duration changes.

A

variable-rate

81
Q

(T/F) It is acceptable to have a resource group named Unassigned.

A

True

82
Q

(T/F) . A closeout part is best accomplished by adding the activity to the WBS.

A

True

83
Q

. SMART stands for

A

Specific, measurable, acceptable, realistic, time bound

84
Q

If you want to print a list of tasks showing start dates, finish dates, and assigned resources, which view might you use?

A

Task Sheet

85
Q

In a WBS, (deliverable are nouns and activities are verbs, deliverable are verbs and activities are nouns)

A

Deliverables are nouns and activities are verbs

86
Q
  1. Project Management techniques are designed to manage (scope, quality, costs, schedules, all of the above)
A

all of the above

87
Q

A resource calendar does not apply to: (material resources, people resources, equipment resources, work resources)

A

material resources

88
Q

A task plus a resource equals:

A

an assignment

89
Q

Communication Planning is part of which project lifecycle phase?

A

planning

90
Q

It is often difficult to get cost information for people resources because:

A

the information is confidential

91
Q

(T/F) Scope planning specifies facilitates the creation of the WBS

A

True

92
Q

(T/F) You cannot change the task type for a summary task.

A

True

93
Q
  1. What is not a process of Project Management?
A

Estimating

94
Q

. The critical path is the shortest time in which the project can be completed? (T/F)

A

True

95
Q

Controlling is the _________ phase of the project life cycle.

A

Fourth

96
Q

If, after an initial assignment, you assign more resources to a task, the taskâ s duration will:

A

decrease

97
Q

If a resource is assigned to do more work than can be done within the normal work capacity of the resource, it is ____________.

A

overallocated

98
Q

An estimated duration of three weeks for a task would be shown as 3ew. (T/F)

A

True

99
Q
  1. Tracking Progress is the common term used to define which process group?
A

Controlling

100
Q

You can view information for the individual people who will perform the tasks in a project in the:

A

Resource Sheet View

101
Q

It is helpful to assign a base calendar to a group of resources when they all:

A

work night shift

102
Q

A(n) is a supplemental text that you can attach to a task, resource, or assignment.

A

note

103
Q

___________ is the number of work periods you expect a task to take to complete.

A

duration

104
Q

It is not possible to split a task over a weekend. (T/F)

A

False

105
Q

(T/F) Brainstorming is highly creative, encourages team work and will always be in disorder.

A

False

106
Q

With effort-driven scheduling, if you initially assign multiple resources to a task:

A

stays constant

107
Q

Where do you normally record the dollar value of the cost resources for a project?

A

in the assign resources dialog box when the cost resource is assigned

108
Q

To adapt a report to present the exact information you need, use the __________ ___________dialog box to select and edit the desired report.

A

custom reports

109
Q

. What are the columns used in a communication plan?

A

stakeholder, information, frequency, method, format

110
Q

A task calendar defines working and nonworking times for an individual work resource. (T/F)

A

False

111
Q

. Which phase are forecasts made and updated?

A

Controlling

112
Q

A(n) _________________ is a model of a real project - including what you want to happen or what you think will happen.

A

project schedule

113
Q

(T/F) Project deliverables are specific items that must be produced to fulfill the outcomes of the project.

A

True

114
Q

A(n) _______________ is the matching of a specific resource to a particular task to do work.

A

Assignment

115
Q

(T/F)Once you have entered all of the tasks and durations for a project, the project duration does not change.

A

False

116
Q

A(n) __________________ is added to the project calendar to denote something different fromt he standard working times.

A

exception

117
Q

A task whose start or end date determines the start or finish of another task or tasks is a(n)_____________.

A

predecessor

118
Q

A(n) _____________ is a predefined format intended for printing Microsoft Project data.

A

report

119
Q

A(n) __________________________ represents the actual individual work activities that must be done to accomplish the final goal.

A

task

120
Q

The Executing efforts are now, participating, observing, and analyzing (T/F)

A

True

121
Q

The Agile Project Management approach works well when goals can be described, however the solution is not clear. (T/F)

A

True

122
Q

. What is not a common scheduling technique? (program evaluation and review technique, project calendar, gantt chart, communication plan)

A

Communication plan

123
Q

Effort-driven scheduling adjusts a taskâ s duration only if you add or remove ____________ from a task.

A

Resources

124
Q

AON stands for

A

Activity on Node

Project Management (2 decks)

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