Terms Flashcards
A term used to describe the type of reservations made on function space within a venue.
24-hour hold
Audiovisual guidelines by which a presentation slide should contain no more than six words per line of text and no more than six lines of text.
6-by-6 rule
1) Written summaries of speeches or papers, generally between 200-500 words. 2) A brief statement of content
Abstract
Freestanding or rolling boards used for attaching copies of research papers for authors to discuss with participants
Abstract Board
A provision sometimes used in contracts to accelerate deposit payment schedule or to demand full prepayment of master account in the event of a default or lack of credit by the purchasing organization.
Acceleration Clause
A requirement for entering into a binding contract. If a contract proposal (offer) is made, it is accepted if the offeree signs the offer as submitted
Acceptance
Usable by people with disabilities.
Accessible
1) Any seat, berth, room or service provided and/or sold to a guest, attendee or passenger. 2) Action taken to allow a person with a disability to participate in an event
Acccomodation
Official authorization or approval to 1) provide with credentials. 2) Recognize or verify the act of conforming with a standard. 3) Recognize a post-secondary institution or degree-bearing program as satisfying and maintaining academic standards
Accreditation
1) An accounting method that enters income and expenses into the books at the time of contract versus when payment in received or expenses incurred (cash accounting). 2) A system in which revenue and expenses are accounted for as soon as they are committed.
Accrual Accounting
An extraordinary natural disaster such as extreme weather, flood, hurricane, tornado, earthquake, etc. that cannot be reasonably foreseen or prevented and over which a contracting party has no reasonable control. The occurrence makes performance of the contract illegal, impracticable or impossible, leaving the contract parties with no legal responsibility to continue performance of the contract
Act of God
Chefs prepare foods to order and save them fresh to guests
Action Station
Also known as gross shipping weight. Determined by 1) weighting a vehicle empty, 2) loading a shipment and returning a vehicle to the scale to obtain the new weight, and 3) subtracting the empty from the loaded weight
Actual Weight
Committee formed to deal with a specific issue or task; the committee is dissolved upon making its final report to the organization that created it
Ad Hoc Committee
Tax applied to an item according to the value of an item
Ad Valorem Tax
An individual or organization listed as covered by a primary insurance agreement
Additional Insured
Rooms with common walls , but without connecting doors
Adjoining Rooms
An adult who is usually pursuing education to attain a specific and practical goal
Adult Learner
An order for goods and/or services placed before the move-in date for an exhibition
Advance Order
Fees associated with advance orders, which typically include discounts when paid in advance
Advance Rate
Booking before an event takes place. Allows attendees to register for an event before it takes place
Advance Registration
A group that offers advice or counsel to event organizer, event management or other organization on strategic options such as education content, exhibitor matters, contracting policies or other issues
Advisory Board
Group sharing common interest, usually people who are members of the same organization
Affinity Group
A list or plan of items to be considered, decided, undertaken or accomplished at a meeting or event.
Agenda
A person authorized by another person (principal) to act for or in place of the principal. 2) Person that obtains engagements for entertainers, is paid by the entertainers and has no contract for production responsibilities. 3) Person in a speaker bureau who acts on behalf of the seller or on behalf of the buyer. 4) Venue finding, third party or production service provider
Agent
A Bill of Lading that covers domestic and international flights transporting goods to a specified destination
Air Consignment Note
Movable, track-mounted barrier that partitions a large area such as a ballroom or exhibition hall into smaller sections. May be sound resistant, but not necessarily
Air Wall
An airfreight company that transports freight via scheduled airlines. Forwarders do not operate their own planes
Airfreight Forwarder
1) Area between booths/stands for attendee traffic movement. 2) Space between tables or chairs to allow passage of an audience
Aisle
Insurance against loss of or damage to property arising from any fortuitous cause except those that are specifically excluded
All-Risks Insurance
Alternatives to print materials, telecommunications, computers or other electronic media provided to assist people with disabilities in achieving full participation
Alternate Media
Methods for resolving contract disputes without going to court
Alternative Dispute Resolution
1) Level of illumination from natural lighting sources already existing in an environment. 2) Uncontrolled and unintended illumination
Ambient Light
Complimentary items provided by a hotel in sleeping rooms such as toiletries, writing supplies, bathrobes, fruit baskets and shoe shine mitts
Amenity
A meal of fruits and/or juices, cereal, eggs, meat, bakery goods and hot or cold beverages
American Breakfast
A type of hotel rate that includes the price of the room and all meals
American Plan
Food is plated in the kitchen and placed before the guest. Side dishes are used for bread and butter and salad. Food is served from the left, beverages from the right, and all items are removed from the right. This is generally the service used for banquets.
American Service
A membership organization that represents individuals who hold the the copyrights to music written in the United States
American Society of Composers, Authors and Publishers (ASCAP)
U.S. legislation that prohibits discrimination against persons with disabilities in employment, transportation, public accommodations, communications and government activities
Americans with Disabilities Act (ADA)
An outdoor facility with a flat performance area surrounded by a sloped seating area for the audience. The seating area is usually a semi-circular shape or adapted to the surrounding landscape
Amphitheatre
A device used to increase the sound levels of a signal to be sent to the loudspeaker for sound reproduction
Amplifier
A method of conveying audio or video data electronically by varying its signal frequency or amplitude
Analog
The art and science of helping adults learn, as opposed to pedagogy, which is the science of helping children learn
Andragogy
A company that provides software to customers through the Internet using centralized servers owned and managed by the provider
Application Service Provider (ASP)
Part of a stage in front of the main curtain
Apron
A private process of dispute resolution used as an alternative to litigation in court.
Arbitration
Facility type featuring a large flat main floor surrounded by fixed seats in a sloping oval or modified oval shape, much stepper than the typical theater. Some are arranged in two or more tiers. Sight lines are nearly always designed for events the size of a hockey floor, circus, ice show or basketball court
Arena
A description of arrival and departure activities of an event’s attendees. This information should be included in the specifications guide for an event
Arrival/Departure Pattern
The ratio of image width to height; pertaining to video and slides
Aspect Ratio
1) A general or formal meeting of an organization attended by representatives of its members for the purpose of deciding legislative direction, policy matters, holding elections or conducting governance business of the organization. 2) The process of erecting display component parts into a complete exhibit
Assembly
A term describing an Internet Service Provider (ISP) technology where the download and upload bandwidth are not equal
Asymmetric Bandwidth
Student-centered teaching method that uses online learning resources to facilitate information sharing among a network of people outside the constraints of time and place. Typically this is on-demand and can be video-on-demand
Asynchronous Learning
An international customs document that permits duty-free and tax-free temporary import of goods for up to one year. It eliminates or reduces value-added taxes (VAT) charges, custom fees and border fees
ATA Carnet
The difference between the actual number of sleeping rooms realized and the number agreed to in the contract between the group and the facility. Often a percentage or actual shortfall limit (slippage) is allowed before damages are assessed
Attrition
The total actual number of attendees at an event
Audience Count
Stage directions from the audience’s perspective. This is the opposite of stage left and right
Audience Left and Right
Four or five attendees query the main speaker from the stage with questions from the audience
Audience Reaction Team
Interactive computer or mobile device application that enables voting or polling and then collects and displays the results
Audience Response System
A meeting using only voice transmission between two or more sites
Audioconference
This includes equipment, materials and teaching aids used in sound and visual presentations.
Audiovisual (AV)
Supplier of technical staff and audiovisual equipment
AV Contractor
An audiovisual professional who is responsible for the set-up, configuration or operation of lighting, sound, video, staging or other similar elements of an event function
AV Technician
1) A methodical examination and review of records pertaining to an event. 2) An unbiased examination and evaluation of the financial statements of an organization
Audit
Room for gathering an audience for speeches, performances, concerts, etc. Often used to name entire facilities, though properly applied only to the seated portion of the facility in which the audience is assembled
Auditorium
Seating arrangement where chairs are arranged in rows facing head table, stage, or speaker. Variations are semicircular and V-shaped
Auditorium Set-Up
A person who is authorized to legally bind an individual or organization to a contract, to sign checks on behalf of an organization, or charge to an organization’s master account
Authorized Signatory
Device installed in many large public areas. Can be used by an individual to administer life-saving care to person experiencing a heart attach
Automated External Defibrilator
Mathematical average of a series of sleeping room rates
Average Room Rate
A drape, curtain or fabric panel that provides a soft, colorful background for a speaker or stage presentation
Back Drape
1) A lighting source that illuminates any transparent or translucent material from behind. 2) A lighting instrument used behind and above a presenter to give more depth and better image to video projection or recording
Back Light
A term used in hotels and other venues to refer to areas for staff only
Back of House
A permanently installed series of copper wire or fiber optic cabling that provides the amin infrastructure for transmitting voice, data, and video signals within a facility
Backbone
Drapes, curtains or fabric panels at the back of a stage, speaker’s table or exhibit booth/stand
Backdrop
Equipment such as amplifiers and sound equipment required by musicians in order to perform at an engagement, often rented by the event organizer
Backline Equipment
1) Hard wall or drape of a perimeter or inline booth/stand/exhibit. 2) Panel arrangement at rear of booth/stand area
Backwall
The amount of data that can be transmitted or received per second
Bandwidth
A document issued by a bank per instructions from a buyer of goods, authorizing the seller to draw a specified sum of money under specified terms
Bank Guarantee
An elaborate, and often ceremonial, dinner for numerous people, often in honor of a particular person or persons
Banquet
Person in charge of banquet service at food functions
Banquet Captain
A form most often used by hotels to provide details to personnel concerned with a specific food and beverage function or event room set-up
Banquet Event Order
A person with overall responsibility for food and beverage delivery with direct and indirect staff
Banquet Manager
Round table used for meal service
Banquet Round
1) Seating arrangement where typically a grouping of rounds is set in such a way as to facilitate the serving of food. 2) Function-room set up and tear down
Banquet Set-Up
These are participant-led conferences where everyone who attends contributes a demonstration or session, or otherwise volunteers in a way to contribute to the event
BarCamp
Booth/stand with no services or facilities, meaning that these all have to be hired at an additional cost
Bare Booth/Stand
Movable hinged flap used on stage lights to control light spill
Barn Door
Currency in which all official business transactions will take place
Base Currency
Plate used under bowl, glass, condiments and so forth
Base Plate
Lengths of pipe from which scenery, curtains and lights can be hung
Batten
Type of screen with highly reflective surface used for front projection
Beaded Screen
A hotel employee who supervises the work of staff who primary responsibility is to carry luggage, run errands, etc.
Bell Captain
Staff whose primary responsibility is to carry luggage, run errands, etc., primarily in a hotel
Bell Staff
Lowest available rate for non-group reservations at a hotel
Best Available Rate
A proposal submitted to an event organizer by a convention & visitors bureau and/or hotel(s) or other supplier, that includes detailed specifications and estimated cost
Bid
A document that establishes the terms of a contract between a shipper and a transportation company under which freight is to be moved between specified points for a specified charges. It serves as a document of title, a contract of carriage, and a receipt of goods
Bill of Lading
Generally refers to airfreight and van line shipments. This is the number upon which freights are charges are based. This will be the actual weight or the dimensional weight, whichever is greater
Billing Weight
Ultraviolet lighting that when applied causes phosphorescent paints to glow
Black Light
Required dress: dinner jacket, bow tie and cummerbund for the men and formal evening dress for the women
Black Tie
A commission that is paid by a hotel to a third party for services; it comes out of the hotel sleeping room rate, but is not disclosed to the guests or the event organizer
Blind Commission
Laws that regulate the types of businesses that must be closed or the types of products that may not be sold on Sundays
Blue Laws
Final review copy for client’s approval before publishing
Blueline
A room set permanently in a conference configuration, generally with a fixed table and executive seating
Boardroom
Seating arrangement in which rectangle or oval shaped tables are set up with chairs on both sides and ends
Boardroom Set-Up
A warehouse authorized by customs authorities for storage of goods on which payment of duties is deferred until the goods are removed
Bonded Warehouse
The purchase, of a premium, of a guarantee of protection for a supplier or a customer
Bonding
Area where equipment is stored during an exhibition. This area may be located within the exhibit hall in an unused portion of the floor
Boneyard
Guidelines by which a convention center prioritizes reservations; may correspond to hotel rooms the event will use in the area
Booking Policy
Specific exhibit display area assigned by show management to an exhibitor under contractual agreement
Booth
Group sessions in which all participants contribute creative ideas which are not initially judged for merit
Brainstorming
Short interval between sessions at which time coffee, tea and/or other refreshments are served
Break
The point at which revenues are equal to expenses
Break-Even Point
Function rooms set up for a group within an event as opposed to a plenary or general session spaces
Break-Out Rooms
Small group sessions, panels, workshops or presentations, offered concurrently within an event
Break-Out Session
A music licensing organization that represents individuals who hold the copyrights to music written in the United States. It grants licensing agreements for the performance of music
Broadcast Music Incorporated
Person who oversees the production and broadcast of a virtual or hybrid event
Broadcast Producer
A non-asset based transportation provider that sells transportation services for commercial shippers
Broker
A statement of estimated revenues and expenditures for a specified period of time, event or project; divided into subject categories and arranged by principal areas of revenue and expenses
Budget
Financial goal of the event
Budget Philosophy
Assortment of foods, offered on a table, self-served
Buffet
1) Servers offer a variety of both hot and cold hor d’oeuvres on platters to guests at receptions 2) A style of table service where guests serve themselves from platters presented by the server. 3) Specialized in-room service offered by a hotel, resort or cruise ship
Butler Service
An agent who purchases goods on behalf of a company or agency
Buying Agent
Method to increase audience participation by dividing all participants into discussion groups each if which reports the group’s findings and opinions during a following plenary session
Buzz Session
Liquor served and charged for by the full bottle
By the Bottle
A fixed price per attendee; covers all consumptions of food and beverage at a function, within a given time frame
By the Person
Food purchased by the individual piece, usually for a reception
By the Piece
Room adjacent to pool area, with or without sleeping facilities
Cabana
Room arrangement with cocktail tables, chairs and a stage
Cabaret Set-Up
Small round table, 15-30 inches in diameter used for cocktail type parties
Cabaret Table
A food service operation in which customers carry their own trays and select food from a display counter or counters. Payment is sometimes made at a cashier station
Cafeteria Service
Brand of liquor, distinguished from house brand, selected by a customer according to personal preference. Usually a higher quality than house brand
Call Brand
An invitation to submit topic ideas for the conference program. Document containing detailed instructions for submission of papers for assessment and selection by a review committee
Call for Papers
An informal, highly interactive, small group discussion format, typically led by a subject matter expert and typically using comfortable seating set in a circle
Campfire Session
Dormitory or other university/college sleeping accomodations
Campus Housing
Provision in a contract which outlines damages to be paid to the non-cancelling party if cancellation occurs
Cancellation Clause
Insurance that protects an event organizer against financial loss or expenses incurred when contractually specified perils necessitate cancelling or relocating an event, or cause a reduction in attendance
Cancellation or Interruption Insurance
The number or percentage of contracted rooms that do not actualize into occupied rooms due to guest cancellations or no-show
Cancellation/No-Show Percentage
Business that was confirmed definite by contract and was later cancelled
Cancelled Business
This is the point at which enough carbon is offset or sequestered to cover a specific amount of carbon generated by a manufacturing process, transportation method, product usage, building or individual
Carbon Neutral
Additional coverage protecting the owner of goods for loss and damage while goods are in a carrier’s possession. Recommended for all international shipments
Cargo Insurance
A customs document permitting the holder to carry or send merchandise temporarily into certain foreign countries without paying duties or posting bonds
Carnet
1) Fee charged for transporting freight between destinations. 2) Short distance hauling of exhibit properties.
Cartage
An accounting method ha records income and expenses at the time when payment is received or expenses are paid.
Cash Accounting
Private room bar set up where guests pay for drinks individually
Cash bar
A type of insurance that is primarily concerned with the legal liability for losses caused by injury to persons or damage to the property of others
Casualty Insurance
Usually referred to a Cat followed by a numeral between and 1 and 7. Cat 5 or Cat 5e cabling required for Fast Ethernet, is the most commonly available
Category Cable
Staff person responsible for selling and servicing group and local food and beverage functions
Catering Sales Manager
Maximum height of ceilings of an exhibit hall or event room
Ceiling Height
Non-profit professional organization which provides research on the exhibitions and events industry
Center for Exhibition Industry Research
Loudspeakers that are used to cover assignments out of the range of the main loudspeakers’ projection area
Center Speakers
A document provided by an insurance company as proof that a policy has been issued and coverage is in effect
Certificate of Insurance
A document, required by certain countries or tariff purposes, certifying as to the country of origin of specified goods
Certificate of Origin
An individual certifies a shipment’s weight as the only acceptable weight for transportation and material handling at a tradeshow
Certified Weight
Facility form to advise departments of changes in reservations or functions
Change Order
A detailed list of the individual line items that make up the revenue and expense categories in a budget. A numbering system used to identify every line item in a budget, so that income and expenses are posted to the correct accounts
Chart of Accounts
1) Exclusive use of all or some space on an airplane, bus, ship or other vehicle for a specific period of time and for a specific itinerary. 2) To create a new association, organization or chapter of an association or organization
Charter
Time at which hotel guests may check in and occupy sleeping rooms
Check-in Time
Time by which hotel guests are required to vacate sleeping rooms.
Check-out Time
Equipment capable of lifting a person or persons to a given height
Cherry Picker
Seating arrangement in which chairs or tables are arranged in rows slanted in a V shape and separated by a center aisle
Chevron Set-Up
An event that requires the use of a convention center or event complex, as well as multiple hotels in the host city
Citywide Event
Seating arrangement in which rows of tables with chairs face the front of a room and each person has a space for writing.
Classroom Set-Up
Rectangular table, often narrower than regular tables and 30-inches high
Classroom Table
A receipt of goods issued by a carrier with indication that the goods were received in apparent good order and condition, without damages or other irregularities
Clean Bill of Lading
Generally the last point in time at which an exhibitor appointed carrier must be in line or at the dock in order to be loaded after the close of the show
Clear Date/Time
Workshop-type educational experience where participants learn by doing
Clinic
The number of winners is limited by a predetermined amount to be spent on the incentive program
Closed-Ended Incentive Program
Final activities at an event which occur during the closing or last session
Closing Ceremony
The final session of an event in which the subjects which have been discussed are summarized and possible conclusions reached and announced
Closing Session
To hold two or more related events at the same time and in the same place
Co-Location
Small round table, 15-30 inches in diameter and 30 inches in height used for cocktail parties
Cocktail Table
1) The promotional material used by the salespeople to support or corroborate the features and benefits of the item being sold. 2) Collective term for material distributed to attendees at registration, including badges, lanyards, tote bags, agenda and other materials. 3) Assets that can be pledged to guarentee a loan
Collateral
Service performed for a shipper in which a number of smaller shipments are picked up or received and forwarded as one truckload shipment
Collection and Consolidation Service
An information meeting for the purpose of discussion, usually of an academic or research nature and in order to ascertain areas of mutual interest through exchanges or ideas. Conducted as and when convenient, but with little regularity
Colloquium
A payment made to an individual or organization for bringing business to another individual or organization
Commission
A contract in which the room rate to be charged to attendees includes a commission to be paid to either the sponsoring group or a third party, such as a travel agent, independent event planning or site selection organizations
Commissionable Rate Commitment
A group of people appointed for a specific function, typically consisting of members of a larger group
Committee
1) Transportation company which handles materials. 2) Agency or business that is available to the public for transportation of persons or goods. Usually refers to freight transportation on regularly scheduled trucks or airplanes
Common Carrier
A per-person, all inclusive plan offered by some conference centers and hotels, including lodging, all meals and support services
Complete Meeting Package
The number of rooms provided at no cost based on the number of occupied rooms
Complimentary Ratio
Videoconferencing standard, included in hardware and/or software, used to compress or code video, audio, and data signals for transmission and decompress or decode the signal at the other end of the transmission
Compression/Decompression or Coder/Decoder
Software used to design and manufacture products
Computer Aided Design and Manufacturing
1) Merchandise or refreshments sold to individuals on-site, in conjunction with an event. 2) Contractual agreement where one party provides something of value to the other party in exchange for something else, pending certain conditions
Concessions
Gathering of a group with shared or special interests. Traditionally refers to meetings of a confidential or secret nature with restricted or limited participation.
Conclave
Multiple sessions scheduled at the same time. Programs on different themes or subjects offered simultaneously
Concurrent Sessions
1) Participatory meeting designed for discussion, fact-finding, problem solving and consultation. 2) An event used by an organization to meet and exchange views, convey a message, open a debate or give publicity to some area of opinion on a specific issue.
Conference
A facility that provides a dedicated environment for events, especially small events
Conference Center
Title generally conferred upon the chief administrator of the entire event
Conference Officer/Organizer
Primary contact person assigned to an event in a hotel or convention center
Conference Services Manager
Seating arrangement in which rectangular or oval tables are set up with chairs placed around all sides
Conference Set-Up
A letter of credit, issued by a foreign bank, whose validity has been confirmed by a second bank
Confirmed Letter of Credit
The regular coming together of large groups of individuals, generally to discuss a particular subject
Congress
A facility, typically outside the U.S. that hosts trade shows and other large functions, which contains a large exhibition hall and additional small meeting and event spaces
Congress Center
In a hotel, a configuration of two or more guest rooms with private connecting doors permitting access between rooms without exiting into a public corridor
Connecting Rooms
Oral translation of several phrases or entire speeches from one language to another. Speaker pauses between phrases to allow for interpretation
Consecutive Interpretation
The price paid for the contractual bargain. The “price” may be in money or may be a promise to do or not to do something
Consideration
Recipient. The person, people or organization to whom something is delivered or addressed.
Consignee
A person who sends freight
Consignor
A formal statement describing good to be shipped; filed with and approved by the consul of the country of destination prior to shipment
Consular Declaration
A document, required by some countries, describing a shipment of goods and showing information such as the consignor, consignee and value of the shipment.
Consular Invoice
Exhibition that is open to the public, usually requiring an entrance fee
Consumer Show
A charge that is assessed when a container is not returned to the carrier within the allowable time
Container Detention
Light morning meal consisting of pastries, juices, and hot beverages. May also include fruit. Usually served buffet style.
Continental Breakfast
A room rate that includes a continental breakfast
Continental Plan
Structured educational and training experiences for personal or professional development
Continuing Education
Requirement of many professional groups by which members must certify participation in formal educational programs designed to maintain their level of ability beyond their original certification date
Continuing Education Credit
Non-academic credit unit conferred by professional organizations for formal educational programs for members who must maintain their level of professional education
Continuing Educational Unit
A type of barter. The exchange of good and services instead of using money
Contra Agreement
An agreement between two or more parties that creates in each party a duty to do or not to do something and a right to performance of the other’s duty or a remedy for the breach of the other’s duty
Contract
Trucking company that enters into a specific contract with a shipper to transport goods for an agreed upon price. Contained with the contract are all the terms and conditions, liability, transit times, etc.
Contract Carrier
To stimulate interest and debate, two or three views of a controversial issue are presented
Controversy Panel
Member of committee in charge of convening participants
Convener
Gathering of delegates, representatives, and members of a membership or industry organization convened for a common purpose. Common features include educational sessions, committee meetings, social functions, and meetings to conduct the governance business of the organization.
Convention
An organization defined and recognized by its status as an incorporated, non-profit agency or local government entity, which promotes economic development of the communitythrough travel and tourism
Convention and Visitors Bureau
Facility whose purpose it is to host trade shows, public shows, conventions, and other functions and that combines exhibition space with a substantial number of smaller meetings and event spaces.
Convention Center
Professional at a hotel, convention center or convention bureau who is responsible for event operations management on all levels
Convention Services Manager
Laws that allow for the ownership of intellectual property (such as writing, art, music)
Copyright
A charge placed on beer, liquor and wine brought into a facility but purchased elsewhere
Corkage
An exhibit space with exposure on at least two aisles, often sold by show managers at a premium rate
Corner booth/stand
Special rate for sleeping rooms or other goods and services that is made available to business travelers
Corporate Rate
The market segment comprised of groups or individuals that work for a given company and are traveling for business reasons at the company’s expense
Corporate Travel
A pricing term indicating that these cost are included in the quoted price
Cost and Freight
Cost and Insurance
Cost, Insurance, Freight
Cost, Insurance, Freight and Commission
Cost, Insurance, Freight and Exchange
An import duty imposed to offset export grants, bounties, or subsidies paid to foreign suppliers in certain countries by the governments of those countries as an incentive to export
Countervailing Duty
1) A person’s country of natural birth or citizenship. 2) An item’s country of manufacture, production or agricultural growth
Country of Origin
1) European term for a travel professional who supervises arrival details and escorts tours. 2) A person or service who delivers messages, packages or mail
Courier
1) Table setting for one person. 2) Actual number of meals, or servings, served at a food function. 3) Dome placed over a pate, used to keep food warm/cold
Cover
Actual number of meals served at a catered meal function or in a restaurant
Covers
form of copyright license that facilitates the free distribution of copyrighted works when specific criteria are followed
Creative Commons License
Committee formed to verify that individuals have the necessary qualifications to attend a meeting, cast votes at a meeting, or become a member of an association
Credentials Committee
Seating at round tables with chairs placed at two to three quarters of the table and no seating with backs to the speaker
Crescent Round Set-Up
A smaller aisle perpendicular to a larger main aisle
Cross Aisle
The governmental authorities designated to collect duties levied by a country on imports and exports.
Customs
An individual or company that is licensed by the government to enter and clear goods through customs
Customs Broker
An individual or firm licensed to enter and clear goods through customs
Customs House
Designated date when a hotel will release any unsold sleeping rooms in a group block and make them available to the general public
Cut-off Date
1) A specific point in time at which the exhibition contractor will cease all unloading or loading activities for the day. 2) Specific time a shipment must be tendered to a transportation carrier in order to recieve service that day
Cut-off Time
The rate charged by a venue per delegate for a full day including room hire, lunch and coffee breaks. Rate may also include basic audio visual equipment and other meeting materials
Daily Delegate Rate
Raised platform usually above the floor of a hall or large room
Dias
Part of a contract dealing with procedures, penalties, and rights of the party causing damages
Damage Clause
A discussion which takes place within a meeting, a public or private sitting or in one of the various types of assemblies or meetings
Debate
Shipper’s stated value of entire shipment
Declared Value
Props, lighting, or other decorative elemens used to create a theme. ambiance or mood a a function or special event
Decor
An individual or company providing installation and dismantling of booth/stand and hall dressing services for a trade show and/or its exhibitors
Decorator
A set amount of bandwidth that is exclusively available to the end user or group
Dedicated Bandwidth
Space reservations confirmed in writing
Definite Booking
Loudspeakers that are used to cover assignments out of the range of the main loudspeakers’ projection area
Delay Speakers
Outside of North America, a general term for registered meeting participants. In some instances a voting representative at a meeting
Delegate
A rate inclusive of breakfast and dinner, in addition to the room
Demi-Pension
A professional services company possessing extensive local knowledge expertise and resources, specializing in the design and implementation of events, activities, tours, transportation and program logistics
Destination Management Company
An organization defined and recognized by its status as an incorporated, non-profit agency or local government entity which promotes economic development of the community through travel and tourism
Destination Marketing Organization
Use of a number of restaurants in a destination with reservations and billing arrangements to one particular client
Dine Around
All expenditures associated with an event that flow into the host destination’s local economy.
Direct Spending
A group of participants assigned to debate or explore a topic within some types of meetings. Similar to a working group, but typically without an expectation for formal reports or papers
Discussion Group
A set of specifications for exhibit construction endorsed by all major exhibit industry associations. Also refers to the individual additional rules which may be adopted by event management
Display Rules & Regulations
Education delivered through a variety of technological and communication methods, including, but not limited to: email, e-learning platforms, web conferencing, mobile apps and podcasts
Distance Learning
National and/or international alliances of destination management companies that form select communities for the purpose of sharing collective efforts for business sharing, education, ethics and destination management industry monitoring
DMC Consortium
A person who acts as a guide for visitors and tourists, typically on a volunteer basis, in a museum, gallery or academic institution
Docent
A receipt issued by an ocean carrier to acknowledge receipt of a shipment at the carrier’s dock or warehouse facilities
Dock Receipt
1) Reserving space for two groups to use the same space at the same time and neither can be fully accommodated as contracted. 2) An organization reserving space in more than one venue for the same event. 3) Two or more reservations made for the same traveler for the same dates
Double Booking
Use of two tablecloths on a banquet table for decorative purposes, to muffle sound, or to attach to skirting. Usually two different colors are used
Double Cloth
A hotel guest room that may be occupied by two persons
Double-Occupancy
The price per person for a double-occupancy hotel guest room
Double Room Rate
A hotel guest room with two double beds
Double-Double Room
Front of the stage, closest to the audience
Downstage
In the U.S., a term for laws covering liability of people serving alcoholic beverages.
Dram Shop Laws
A booth/stand where the back and side walls are constructed using pipe and drape (typically provided by management)
Draped Booth/Stand
A set of standards to provide guidance about what is appropriate to wear for an occasion, event or place of employment
Dress Code
Placing graphics, plants, literature and applying any finishing touches to the display
Dressing the Exhibit
Fee levied on imported and exported goods
Duty
Person at a facility in charge of operations and/or guests relations for a certain period of time
Duty Manager
A system that uses a large monitor and computer to display multimedia versions of a poster; typically used at a scientific and medical conference
E-Poster System
1) Reaching a destination before the appointed date or time. 2) When a hotel guest with a confirmed reservation requests to check in to their room prior to the scheduled date and/or check-in time. 3) Arrival prior to arrival of the majority of the group
Early Arrival
Registration received before a pre-defined date, usually offering a lower fee, referred to as an early bird rate.
Early Registration
A guest who checks out of a hotel one or more days earlier than the scheduled departure date
Early-Out
The total value of an event, including secondary spending (indirect or induced), on the host destination’s local economy over and above the original direct spending.
Economic Impact (Total)
Total economic impact divided by direct spending
Economic Multiplier
Requests for proposals that are generated using online tools, including those from meeting technology suppliers and hotel websites; often used for site selection as well as other sourcing for event products and services
Electronic Request for Proposal (E-RFP)
A spotlight that can be shaped and controlled to light lecterns, signs and area that need a tightly focused light pool; can be used with a gobo to project images such as a logo
Ellipsoidal Spotlight
Procedures about how to react and respond to an emergency situation, such as medical emergencies, fire and bomb threats
Emergency Action Plan
The tag indicating a crate may be moved into storage. The sticker identifies the exhibitor and the return location for the crate
Empty Sticker
An exhibit space with aisles on three sides
End Cap
A large, hearty breakfast that includes juice, fruit, hot and cold cereal, eggs, meat (often fish), pastries with jellies and preserves, and made to order foods such as omelets and crepes, and hot beverages
English Breakfast
Food is brought to the table on a tray, presented to the host, who either cuts the food themselves of chooses to have it done by the server away from the table. Vegetables are placed in bowls on the table for guests to serve themselves
English Service
Activity performed from the amusement and enjoyment of others
Entertainment
A form of insurance that indemnifies the insured for any loss sustained because of an error or oversight on their part
Errors and Omissions (E&O) Insurance
1) A prearranged travel program, usually for a group. In a fully conducted tour, escort and/or guide service is provided throughout. 2) A sightseeing program conducted by a guide
Escorted Tour
A room rate that does not include meals
European Plan
1) Critiquing and rating the overall success of an event or a part of an event. 2) A systematic process to determine the value of an activity
Evaluation
An organized occasion such as a meeting, convention, exhibition, special event, gala dinner, etc.
Event
The intentional shaping of an event’s form and content to satisfy and purposeful goals
Event Design
Person whose job it is to oversee and arrange every aspect of an event. Person can be an employee or hired ad hoc to plan, organize, implement, and control meetings, conventions and other events
Even Organizer
Premises where an event will be held
Event Site
The preferred term for a comprehensive document that outlines the complete requirements and instructions for an event. This document is typically authored by the event planner and is shared with all appropriate vendors as a vehicle to communicate the expectations of services for a project
Event Specifications Guide
Any technical and technology needs to support meeting or events.
Event Technology
The rooms that are contracted by an event organizer with a hotel(s) or housing facility(s) for a particular event
Event-Contracted Block
A federation of national and international organizations representing individuals, firms or properties involved in the meetings, conventions, exhibitions, and travel and tourism industries
Event Industry Council
A compilation of separate industry standards related to improving the environmental and social impact of events
Event Industry Council Sustainable Event Standards
Any agreement which limits who may provide specific products and services under certain conditions to only one party. No other contractor is allowed to provide the same services or products in the facility. The legality of exclusive contracts varies by jurisdiction
Exclusive
Contract between a facility and a service provider designating that provider as the only source of a specific service or product in that facility
Exclusive Contract
Contractor appointed by event or building management as the sole agent o provide specific services or products
Exclusive Contractor
A first class conference facility that caters to executive level events
Executive Conference Center
Individual display area constructed to showcase products or convey a message, or to sell products or services
Exhibit Booth/Stand
Area within a facility where an exhibition is located, usually designed specifically for large shows
Exhibit Hall
Company that fabricates and manages display properties for trade show exhibitors
Exhibit House
An event at which products, services or promotion materials are displayed to attendees visiting exhibits on the show floor. These events focus primarily on business-to-business relationships
Exhibition
Preferred term for the specific person responsible for all aspects of planning , promoting, and producing an exhibition
Exhibition Manager
1) Person or firm that displays its products or services at an event. 2) Event attendee whose primary purpose for attending the event is to staff a booth/stand
Exhibitor
Representatives of an event’s exhibiting companies who act as advisors o show management on procedures, he needs of exhibitors, and provide feedback for marketing and growing the show
Exhibitor Advisory Committee
Any company other than the designated “official” contractor providing a service to an exhibitor
Exhibitor Appointed Contractor
The time period allowed for exhibitors to prepare their exhibit space for show opening. The time allowed for exhibitors to dismantle and remove their exhibit following show closing.
Exhibitor Move-in/Move-out
Promotional materials sent o current and prospective exhibitors to encourage participation. It promotes the value of exhibiting in a specific show and contains information about technical points, cos of exhibition space, a floor plan of the exhibition and an application for participation.
Exhibitor Prospectus
Manual or kit, usually developed by the general service contractor for an event, containing general event information, labor/service order forms, rules and regulations and other information pertinent to an exhibitor’s participation in an exhibition.
Exhibitor Service Manual
A government customs document used to declare designated goods to be shipped out of a country. Used for export control and compilation of foreign trade data.
Export Declaration
A government document which permits the “licensee” to engage in the export of designated goods to certain destinations.
Export License
A large public show, exhibit or trade show
Exposition
An individual who guides discussion and/or decision making
Facilitator
A structure that is built, installed or established to service a particular purpose
Facility
The manager of a convention center, exhibition hall, arena, auditorium or other venue or assembly
Facility Manager
1) Event principally devoted to the exhibition of agricultural products or industrial products. 2) Exhibition of products or services in a specific area of activity held with the objective of promoting business
Fair
A program designed to acquaint potential buyers with specific destinations or services and to stimulate the booking of an event. Often offered in groups, but sometimes on an individual basis
Familiarization Trip
Patters and bowls of food are set on the dining tables, from which guest serve themselves. Usually involves guest passing the containers to each other
Family-Style Service
Brand name for a large screen wit ha frame which folds down into a small case for storage. The legs of this screen are attached at the sides of the screen, or the screen may be flown from above
Fast Fold Screen
Loudspeakers that are used to cover assingments out of the range of the main loudspeakers’ projection area
Fill-Type Speakers
Document containing the definitive conference and social program, circulated immediately prior to an event or distributed at the commencement of the event
Final Program
Door or passageway, clear of obstructions, designed by local authorities for egress from a building or structure
Fire Exit
1) In the United States and Canada, the fire marshal is typically a member of the fire department whose duties include fire code enforcement. 2) In the United Kingdom, fire marshals are civilians trained to assist with fire evacuation procedures
Fire Marshal
An interchange between an inner circle debating an issue and an outer circle of observers. Individuals occasionally move from one circle to the other
Fishbowl
Holder with microphone often used in Q & A sessions
Fishpole
Usually non-liquid assets that are integral to the enterprise’s day-to-day business operations
Fixed Assets
The day-to-day cost of doing business that is pre-committed, such as salaries, insurance, lease expenses, utilities, etc.
Fixed Costs
Expense incurred regardless of the number of event attendees
Fixed Expense
Smoke-producing device for special effects
Flash Box
Rate for which a hotel agrees to offer any of its available sleeping rooms (with the exceptions of suites) to a group. Final assignment of rooms is at the discretion of the hotel
Flat Rate
Maximum amount of weight per square foot/meter a floor can support
Floor Load
Person retained by event management to supervise the installation, dismantling and operation of the exhibit area
Floor Manager
The process of marking the floor of an empty exhibit hall to indicate the locations where individual booths/stand will be set
Floor Marking
Order for exhibitor services placed on-site after exhibit set up begins. Usually more expensive than an advance order
Floor Order
1) Scale drawing indicating the placement of exhibit booths and all other features in an exhibit hall. 2) Scale drawing of the floor area of a hotel’s event space. 3) Scale drawing of a function room with specific set-up requirements drawn to scale
Floor Plan
Objects, scenery or audio visual equipment mounted from above
Fly
Qualitative method of research utilizing a small selection of representatives from a larger stakeholder group
Focus Group
Movable spotlight
Follow Spot
A supervening event or effect beyond the control of a party that cannot be reasonably anticipated or avoided that makes it illegal, impossible or impracticable to fulfill the terms of a contract.
Force Majeure
A clause in an agreement that excuses performance in he event that a force majeure makes the performance impracticable or impossible
Force Majeure Clause
Forced freight is generally removed from the hall at a specified time and held by the general contractor or official common carrier or until payment is made for forwarding
Forced Freight
1) Removal of freight from he event floor after the event close, that was not picked up by an exhibitor’s carrier. 2) Shipment left behind at the booth/stand at the close of the event without a bill of lading
Forcing the Floor
Risk that an organization takes when dealing with foreign currency due to exchange rates fluctuating over time.
Foreign Exchange Currency Risk
An individual or firm that serves as an international representative of , and seeks sales abroad for, a domestic company
Foreign Sales Agent
A geographic area where goods may be landed, handled, and reexported without being subject to import duty
Foreign Trade Zone
Open discussion with audience, panel and moderator. A meeting or part of a meeting set aside for an open discussion by recognizing participants on subject of public interest
Forum
An agreement guaranteeing a specific price for a product or service at a given future date. Many also guarantee a specific rate of exchange when foreign currency is used
Forward Contract
A receipt for goods issued by a carrier with an indication that the goods were damaged when received
Foul Bill of Lading
Minimum work period for which union labor must be paid. Not to be confused with minimum charges to exhibitors applied by contractors who service events
Four-Hour Call
Properties, products, and other materials that are transported via ships, trains, trucks, or airplanes
Freight
A third-party logistics provider that handles export shipments for customers using common carriers
Freight Forwarder
The seller pays for transportation of the goods to the port of shipment, plus loading costs, while the buyer pays the cost of marine freight transport, insurance, unloading and transportation from the arrival port to the final destination
Freight on Board
A style of food service. In this pattern of service, patters of food are composed in the kitchen. Each food item is then served from the guest’s left by the server from the patters to individual plates
French Service - Banquet Style
A type of soft beam-focusing spotlight
Fresnel
Lens which produces a soft edged beam of light. Theatrical fixture with adjustable lens 150 W through 1500 W
Fresnel Lens
Projection of an image on to the front surface of a light reflecting screen from a projector placed above, within or behind the audience
Front Projection
A technician who manages audio equipement for an event and typically operates in the middle or back few rows of the seating area
Front of House Audio Engineer
A type of hotel rate that includes the price of the room and all meals
Full Board
Any of a group of related organized occasions that contribute to a larger event
Function
A detailed instructions from the event planner to the venue and other suppliers for a specific function and includes room set-up instructions, audio visual and event technology requirements, food and beverage requirements, and other specifications
Function Set-up Order
Primary social function of an event usually in the evening, including entertainment and/or speeches after a formal meal
Gala Dinner
Application of game mechanics to engage event attendees, often used as a component of training and development via mobile event apps
Gamification
When two or more groups in facility have the same menus
Ganging Menus
Exhibition open to the public usually requiring an entrance fee
Gate Show
Theatrical color filter used in conjunction with theatrical projection fixtures and spotlights
Gel
A multilateral treaty aimed at reducing trade barriers between the signatory countries and promoting trade through tariff concessions
General Agreement on Tariffs and Trade
General and formal meeting of an organization or company attended by a specified proportion at least of its members for the purpose of deciding legislative direction, policy matters, the election of internal committees and approval of financial matters
General Assembly
An insurance policy that provides protection against claims involving bodily injury and property damage to third parties
General Liability Insurance
An organization that provides event management and exhibitors with a wide range of services, sometimes including, but not limited to, distributing the exhibitor manual, installation and dismantle, creating and handing signage and banners, laying carpet, material handling, and providing booth/stnad furniture
General Service Contractor
A meeting open to all those in attendance at an event
General Session
A system for defining locations, such as an exhibit hall, using global positioning system or radio frequency identification technology
Geofencing
Screen whose surface is covered with tiny glass beads which reflect a bright image back toward the audience, but has a narrow viewing angle
Glass Beaded Screen
An international protocol for reporting on sustainable events
Global Reporting Initiative Event Organizers Sector Supplement
A pre-cut, etched pattern fabricated from metal or glass that fits in a lighting instrument to form projected light into a shape
Gobo
Fee imposed on the sale of goods and services
Goods and Services Tax
Small spot light with flexible stem
Gooseneck Light
payment that is given to service staff to signify good service. Depending on custom, local laws, and business practices, the payment may be added to the final bill automatically, based on a percentage of total charges
Gratuity
Room stocked with refreshments for artists, featured speakers and entourage to prepare, meet guests and media representatives
Green Room
The practice of claiming and sharing false or misleading information in order to present an environmentally responsible image
Greenwashing
1) Total amount of available function space in exhibit hall or other facility. 2) Total amount of space used for a specific show or event
Gross Square Feet/Meters
The full weight of a shipment, including goods and packaging
Gross Weight
Confirmed rate extended to attendees booking their sleeping room accommodations as part of a group room block
Group Rate
A promise of commitment to provide a minimum amount of sleeping rooms, food and beverage, or other revnues
Guarantee
Pre-paid reservation held until agreed arrival time, or check-out time the next day, whichever occurs firs. Guest is responsible for payment if reservation is not cancelled
Guaranteed Reservation
Educational and/or social events or tours planned for spouses and guests of official event participants
Guest Program
Food prepared according to Islamic dietary laws
Halal
A seating arrangement in which rounds have seats on two-thirds to three-quarters of the table and no seats with their backs to the speaker
Half Moon Set-Up
A rate inclusive of breakfast and dinner, in addition to sleeping room
Half-Pension
Items that an exhibitor is allowed to carry unaided into an event facility with being charged
Hand Carry
One server is assigned for each two guests. Servers wear white gloves. When serving, they stand behind their guests holding two composed plates. When the signal is given, all guests are served at th same time
Hand Service
The predetermined time when a bar is closed at an event and the servers are prohibited from dispensing alcoholic beverages
Hard Close
Actual number of people attending a function
Head Count
Facility, as the center of operations, where registration, general session, and conference staff office are located
Headquarters
Seating arrangement in which chairs are arranged in rows slated in a V shape and separated by a center aisle. The face the head table or speaker
Herringbone Set-Up
Period when the demand for a supplier’s product or service is highest.
High Season
An indemnity clause that provides that both parties agree to defend and/or compensate each other for asserted claims against, liability damages incurred by one party, due to the acts or omissions of the other.
Hold Harmless
Seating arrangement of tables and/or chairs all facing each other in a single circle
Hollow Circle Set-Up
Seating arrangement of tables se in a square (or rectangle) with chairs placed around the outside of the table. Center space is hollow
Hollow Square Set-Up
Voluntary payment made for services where no fee is legally required
Honorarium
An exhibition that appeals to representatives of one or more industries through many types of products and services on display
Horizontal Exhibition
Tables set up in rounded U shape with chairs placed outside. Chairs inside if needed
Horseshoe Set-Up
1)Room or suite of rooms used to entertain guests for business purposes. 2) An event in which refreshments are served and exhibitor personnel and visitors socialize
Hospitality Suite
Private room bar set up where guests do not pay for drinks
Host Bar
A group of people bringing specific expertise of the locality and facilities of a given area to the Organizing Committee in plnaning the event program
Host Committee
A program that offers complimentary travel, accommodation and registration for prequalified buyers to meet with suppliers during an event or exhibition
Hosed Buyer Program
Sleeping room(s) at a hotel and rooming arrangements; usually specifying the hotel classification in terms of it amenities, facilities, level of service and cost
Hotel Accommodations
An agreement between the hotel to provide a guest room on certain dates and rate and the guest who agrees to use the hotel on the specified dates at the agreed upon rate
Hotel Reservation
Brand of wine or distilled spirits selected by a hotel or restaurant as their standard when no specific brand is specified
House Brand
Number of guests or sleeping rooms actually occupied on a particular night
House Count
Lighting of room separate from stage lighting
House Lighting
Service-staff member who handles function-room set up and tear down
Housestaff
Organization that provides reservation services for a group and its attendees
Housing Bureau
Document detailing housing utilization
Housing Report
A meeting that combines face to face and virtual aspects
Hybrid Meeting
Technology by which presenter’s image is projected onto a large screen, allowing large audience to see details form the stage
Image Magnification
An event or function that occurs because of, or at the same time/same facility as, another event
In Conjunction With
An adjective used to define services which are performed within the company or organization, rather than being subcontracted
In-House
Contractor retained by a facility to be on-site and provide services as needed, sometimes on an exclusive basis
In-House Contractor
1) A sound system that is built in to a venue. 2) A system of handling attendee registration by the event host organization. 3) Handling lodging reservations within the contracted room block at a hotel
In-House System
Expenses other tan room and tax, billed to a guest’s account
Incidentals
Price charged to clients that included all applicable gratuities, service charges/fees and taxes
Inclusive
1) For lodging and accommodations, the amount charged for a room, usually including breakfast, taxes and service charge. 2) For food and beverage or catering, a rate that includes, taxes, gratuities and service charges
Inclusive Rate
This is a contractual promise in which one party agrees to protect another party from liability as a result of a third party claim based on the negligent or wrongful action or omission of the indemnifying party or is employees, contractors or agents. his promise is sometimes referred to as a “hold harmless” obligation
Indemnification Clause
A third-party contractor who plans meetings or events for the contracting organization
Independent Planner
A contractor hired by an exhibitor to perform event services independent of event management-appointed contractors
Independent Show Management Company
These are expneses not directly related to the event. They can include salaries, rent, and building and equipment maintenance
Indirect Costs
Expenditures associated with downstream supply chain interactions, such as when facilities at which meetings occur require inputs such as energy or food ingredients
Indirect Spending
The individual pays for a specific drink or service request, rather than the event host
Individual Pays Own
Occurs when employees in a host destination’s travel industry and its suppliers spend their wages in the local economy. This chain of buying and selling among businesses and employees continues until the original direct spending leaks out of the local economy
Induced Spending
An initiative of the meetings, conventions and exhibitions industry managed by the Events Industry Council
Industry Insights
Informal gathering, not necessarily social
Informal Meeting
Use of floor space outside exclusive booth/stand area
Infringement
Material that is permanently flame resistant without chemical treatment
Inherently Flame Resistant
Exhibit space with exhibit booths on either side and back
Inline Booth/Stand
In-person on-site review and evaluation of a venue or location for an event
Inspection Trip
Setting up exhibit booth/stand and materials according to instructions and drawings
Installation
The set-up and teardown of exhibit
Installation & Dismantle
Skilled labor used to set up displays at events. The union affiliation of the installer will vary based upon the local and the facility in question
Installer
In-depth instructional meeting providing intensive education on a particular subject
Institute
Marketing activities with a common focus on thee marketplace or a customer segment. The execution of each individual piece of the integrated marketing plan is consistent with, and supportive of, each of the other pieces of the plan
Integrated Marketing
Lighting instruments that can be computer controlled to move light around the room, and project color and patterns on screens, scenery walls or floor
Intelligent Lighting
Exhibits that engage visitors through direct interaction with display components, working models, simulations, or multi-sensory or multi-media elements
Interactive Exhibits
Learning activities that involve hands-on, direct experience activity by the learners, and interaction between learners
Intereactive Learning
A system which enables the audience to respond to prepared questions by means of a multifunction keypad, text messaging or other electronic systems
Interactive Response
Video which allows the viewer to be involved in an active way with the information to be presented
Intereactive Video
A person, company or organization that facilitates agreements and arrangements between individuals, companies or organizations. Within the events industry, it may reference the designated external liaison or representative between a buyer and a supplier, such as a venue sourcing service, meeting management company or agency
Intermediary
1) An event that draws a national and international audience, typically 15% or more of attendees reside outside of the host country. 2) An event that draws an audience from three or more countries
International Event
A third-party logistics provider that handles export shipments for customers using common carriers
International Freight Forwarder
A process-oriented management program developed to define the systems needed in order to implement sustainable event practices
International Organization for Standardization’s 20121 Event Sustainability Management Systems
A numeric value unique to an individual computer or electronic device that identifies it on a network
Internet Protocol Address
A service that provides access to the internet
Internet Service Provider
Oral translation utilizing two interpreters. Because the first interpreter is not master of the second language, another makes the final interpretation to the audience
Interpretation in Relay
A soundproof cubicle in which the interpreter works
Interpreter’s Booth/Stand
A moderator, on behalf of the audience, asks the presenter questions
Interview
Paper or speech on a specific subject submitted or presented at the request of an event’s organizers, typically for an academic conference
Invited Speaker
Booth/stand space with aisles on all four sides
Island Booth/Stand
A display space that is exposed to aisles on all sides
Island Exhibit
Special dividers, sectioning and protective padding inside exhibit crates
Jigging
Union contract covering more than one employer and a union, more than one union and an employer, or number of employees and a number of unions
Joint Agreement
A distribution point for electrical power
Junction Box
A hotel room that features a separate living-sitting area, in addition to the bedroom
Junior Suite
1) The jobs that may be performed by a specific labor union. 2) The locality where a contractual dispute is decided. 3) In law, the ability of a court to hear and decide a matter brought before it
Jurisdiction
Conflict between unions concerning the right to control certain jobs in a particular trade or industry
Jurisdictional Dispute
Opening remarks or presentation at a meeting that sets the tone or theme of the event and motivates attendees
Keynote Address
These are designed to bring everyone together and may include a high-profile speaker or panel presentation
Keynote Session
Speaker whose presentation establishes the theme or tone of the event
Keynotee Speaker
Distortion of a projected image whereby the image is wider on top and narrower on the bottom.
Keystone Effect
1) Free-standing pavilion or light structure, often inside a facility, where printed or electronic information is available. 2) A small enclosure for ticket sales, information, etc.
Kiosk
Exhibit or display components requiring on-site assembly
Knock Down
Food prepared according to Jewish dietary laws and restrictions
Kosher
1) The process whereby exhibitors receive a potential customer’s contact information in a standardized manner. 2) A system for capturing and following-up on leads generated at an exhibition
Lead Retrieval
A manual or automated system used to conduct follow-up activities for sales prospects results from an event
Lead Tracking
Th physiological, psychological, social/cultural, industry, nutritional, technological, physical, service, personnel, and evaluation factors surrounding learning experience
Learning Environment
A stand upon which a speaker may rest notes or books
Lectern
Informative and educational presentation to an audience
Lecture
Type of adjustable spotlight used to light lecterns, signs and areas that and a tightly focused pool of light
Leko
Screen finish with a characteristic silver-colored finish which has brighter reflective characteristics than a mat screen but with a wider viewing angle than a beaded screen
Lenticular Screen
Transportation rates applicable when the quantity of freight is less than the volume of truckload minimum weight, between 151 and 20,000 lbs.
Less Than Truckload
Document outlining proposed services, space, or products which becomes binding upon signature by authorized representatives of both parties
Letter of Agreement
A document issued by a bank per instructions from a buyer of goods, authorizing the seller to draw a specified sum of money under specified terms.
Letter of Credit
Part of a contract outlining conditions of liability
Liability Clause
Legal statement releasing the organization from responsibility for any arrangements made by attendees with services listed by the organization
Liability Disclaimer
A right or permission granted by the owner of a property to engage in some business or occupation or engage in some transaction, which would be unlawful without such right or permission
Licensing Agreement
A bar with a light that hangs behind a header
Light Bar
