TERMS Flashcards
Accept
A strategy of managing negative risks that involves acknowledging a risk and not taking any action until the risk occurs
Acceptance Criteria
A set of conditions that is required to be met before deliverables are accepted
Active Listening
A communication technique that involves acknowledging what you hear and clarifying the message to confirm that what you heard matches the message the sender intended
Project Activity
Task
Activity Attributes
Multiple attributes associated with each schedule activity that can be included within an activity list
Activity List
A document tabulation of schedule activities that show activity description, activity identifier, and a sufficiently detailed scope of work description to project team members understand what work is to be performed
Administrative Closure
Involves verifying and documenting project results to formalize project or phase completion
Affinity Diagram
A technique that allows large numbers of ideas to be classified into groups for review and analysis
Agile Life Cycles
A project life cycle that is iterative or incremental also referred to as change-driven or adaptive. They can work well in environments with high levels of change and ongoing stakeholder involvement in a project
Agile Project Management
A project management methodology that uses and iterative and incremental approach that focuses on customer value and team empowerments. The product is developed in iterations by a small and integrated team
Agile Release Planning
A process in which you determine the number of iterations/sprints that are needed to complete each release, the features that each iteration will contain, and target release dates
Agreements
Docs/ communications that define the initial intentions of a project. Examples: contracts, memorandums of understanding (MOWs), SLAs, Letters of agreement, Letters of intent, email, other written agreements
Analogous estimating
Estimating the duration or cost of an activity using historical data from similar activity or project
CCB
Change control board
Assumption and Constraint Analysis
A process that explores the validity of the project assumptions within the constraints and identifies risk from any incompleteness or inaccuracy of the project assumptions
Auditing
Examination of project goals including, adequacy, accuracy, efficiency, effectiveness and projects compliance with applicable methodologies. It is form and demoralized team members
Autocratic
Group decision-making method, one member of the group makes the decision. (considers groups opinions)
Avoid
Risk management strategy that avoids a specific risk entirely by altering schedule, changing strategy, increasing funding, or reducing scope
Benchmarking
The comparison of actual or planned products, processes, and practices to those of comparable organizations to identify best practices, generate ideas for improvement and provide a basis for measuring performance
Benefit Cost Analysis
The documented explanation defining the processes for creating, maximizing, and sustaining the benefits provided by the project or program
Bidder Conferences
The meetings with prospective sellers prior to the preparation of a bid or proposal to ensure all prospective vendors have a clear and common understanding of procurement. Also called vendor conferences, pre-bid conferences or contractor conferences
Bottom Up Estimating
Estimating project duration or cost by aggregating the estimates of the lower-level components of the WBS
Burndown Chart
Tool used in adaptive to track progress of the project by plotting the number of days of Sprint against the number of hours of work remaining
Change Control Form
A document used to request a project change.
Change Control System
Set of procedures that describes how modifications to the project deliverables and documentation are managed and controlled
Change Management Plan
A component of the PM Plan that establishes the Change Control Board (CCB), documents that extent of its authority, and describes how the change control system will be implemented
Checklist Analysis
A technique for systematically reviewing materials using a list for accuracy and completeness
CI
Continuous Improvement - The ongoing effort to improve products, services, or processes
Close Project or Phase Process
The process of finalizing all activities for the project, phase, or contract
Close-Out Meetings
Sessions held at the end of a project or phase; they involve discussing work and capturing lessons learned
Code of accounts
A numbering system used to uniquely identify each component of the WBS
Communication Models
A description, analogy, or schematic used to represent how the communication process will be performed for the project
Communication Requirements Analysis
An analytical technique to determine the info needs of the project stakeholders through interviews, workshops, study of lessons learned from previous projects, etc.
Communication Styles Assessment
A technique to identify the preferred communication method, format, and content for stakeholders for planned communication activities
Communications Management Plan
Plan goes in PM plan outlines how, when, and by whom info about project will be disseminated
Completion Contract
A contract that is completed when vendor delivers product to buyer and buyer accepts
Configuration Management
Tool used to manage changes to a product or service being produced as well as changes to any of the project documents such as schedule updates
Configuration Management System
Collection of procedures used to track project artifacts and monitor and control changes to these artifacts
Context Diagram
A visual depiction of the product scope showing a biz system (process, equipment, computer system, etc) and how people and other systems interact with it
Contingency Reserves
Time or money allocated in the schedule or cost baseline for known risks with active response strategies
Contract Change Control System
System used to collect, track, adjudicate, and communicate changes to a contract
Control Account
A management control point where scope, budget, actual cost and schedule are integrated and compared to earned value for performance measurment
Control Procurements process
Process of managing procurement, relationships, monitoring contract performance, making changes and corrections as appropriate, and closing out contracts
controlling PMO
Type of PMO that provides support and requires compliance through various means. Examples: adopting PM frameworks, using templates forms and tools, or conformance to governance
CoQ
Cost of Quality - All costs incurred over the life of a product by investment in preventing nonconformance to requirements, appraisal of product or service for conformance to requirements and failure to meet requirements
Cost Aggregation
Summing the lower-level cost estimates associated with the various work packages for given level within the project’s WBS or for a given cost control account
Cost Baseline
the approved version of the time-pashed project budget, excluding any management reserves, which can only be changed through formal change control procedures and is used as a basis for comparison to actual results
Cost of Conformance
The money spent during a project to avoid failures. This includes prevention costs that build a quality product and appraisal costs that assess the quality
The cost of non-conformance
The money is spent after a project is complete because of failures. This includes internal and external failure costs
Conformance
comply with rules, standards, or laws.
CPAF contract
Cost Plus Award Fee Contract - a category of contract that involves payments to the seller for all legitimate actual costs incurred for completed work, plus an award fee representing seller profit
Cost-Reimbursable Contract
Contract involving payment to seller for the seller’s actual costs, plus a fee typically representing the seller’s profit
CPFF Contract
Cost Plus Fixed Fee contract
CPI
Cost Performance Index - A measure of the cost efficiency of budgeted resources expressed as the ratio of earned value to actual cost
CPIF Contract
Cost Plus Incentive Fee Contract - A type of cost-reimbursable contract where the buyer reimburses the seller for the seller’s allowable costs and the seller earns its profit if it meets defined performance criteria
Critical Path
The sequence of activities that represents the longest path through the project, which determines the shortest possible duration
CV
Cost Variance
De Facto Regulations
Regulations that are widely accepted and adopted through use
De Jure Regulations
Regulations that are mandated by law or have been approved by a recognized body of experts
Decision Tree Analysis
A diagraming and calculation technique for evaluating the implications of a chain of multiple options in the presence of uncertainty
Directions of Influence
A classification model that groups stakeholders based on how they influence the project: upwards (sr. mngmt.), downwards (team of specialists), outwards (external) sidewards (PMs peers), and prioritizations
Directive PMO
Type of PMO that takes control of project by directly managing projects
Discretionary Dependency
A relationship that is established based on knowledge of best practices within a particular application area or an aspect of the project where a specific sequence is desired
DoD
Definition of Done
DoR
Definition of Ready - A teams checklist for a user-centric requirement that has all the info the team needs to be able to begin working on it
EAC
Estimate of Completion - expected cost of completing all work expressed as the sum of the actual cost to date and the estimate to complete
EEF
Enterprise Environmental Factors - Conditions that are not under the immediate control of the team, and that influence, constrain, or direct the project, program, or portfolio
Effect-Based Rish Classification
A way of analyzing the major risks inherent to a project that could have an impact on its success. These major risks include time, cost, quality, and scope
Effort
The number of labor units required to complete a scheduled activity or WBS component, often expressed in hours/days/weeks
EMV
Expected Monetary Value
ETC
Estimate to Complete - Expected cost to finishing remaining project work
EV
Earned Value - A measure of work performed expressed in terms of the budget authorized for that work
EVM
Earned Value Mangement - A method that combines scope, scheudle, and resource measurements to assess project performance and progress
FF
Finish to Finish - successor activity cannot finish until the predecessor activity finishes
FFP Contract
Firm Fixed Price Contract
Free Float
AKA slack / amount of time that a scheduled activity can be delayed without delaying the early start date of any successor or violating the schedule constraint (critical path)
FPEPA Contract
Fixed Price with Economic Price Adjustment Contract
FS
Finish to start
Functional Organization
Organizational structure which staff is grouped by areas of speciality and PM has limited authority to assingn work and apply resource
Funding Limit Reconciliation
The process of comparing the planned expenditure of project funds against any limits on the commitment of funds for the project to identify any variances between the funding limits and the planned expenditures