Terminology (M2) Flashcards
List in order, the project hierarchy.
Corporate management, project board/steering group, sponsor (if no proj board), project manager and project team.
What is the steering group responsible for? (or the sponsor if no steering group)
- Ensures the project complies with organisational governance arrangmenets.
- Escalation point from the PM for change, risk, issues and gate transition approval.
Responsibilities of the Sponsor?
- Accountable for and owns the business case
- Analyses the financial viability
- Approves PMP
- Authorises expenditure
- Approves issue resolution
- Supports the PM
- Accepts deliverables
- Signs off project completion
- Reviews delivered benefits
- Conducts benefits review
Responsibilities of Project Manager?
- Supports creation of the Business Case
- Assists in providing high level project information
- Creates and owns PMP
- Develops and manages the Project Team
- Directs and manages Project Execution
- Directs and manages the Project team
- Ensures success criteria are met
- Ensures acceptance of deliverables
- Conducts post-project review
- Captures and documents lessons learned
- Supports benefits review as required
- Provides info for benefits analysis as required.
What does the product owner do?
Acts as an on-site customer for iterative or agile project and may include iteration planning and the acceptance of incremental delivery.
What does the project team do?
They work collaboratively to achieve project objectives: participate in creating the PMP, execute the PMP, escalate risks and issues to the PM.
Who are the end users and what do they do?
They’re people or the organisation that will use the facilities produced by the project.
- communication requirements
- Expert knowledge
- Acceptance testing.
Who are the PMO?
Project management office - they’re an organisational structure that provides support to projects, programmes or portfolios.
What are the 3 basic benefits the PMO provide?
- Deployment support
- Process improvement
- Resource Flexibility
Levels/Type of PMO?
- Hub/Spoke
- Central
- Embedded.
What do the Hub & Spoke do?
Hub: the portfolio level PMO, permanent fixture.
Spoke: project and programme PMOs, temporary in nature and report into centralised portfolio level PMO.l
Who are the central PMO?
They’re a permanent fixture and put in place to support ALL projects. It’s effective where there is a portfolio of small projects, where flexibility is values more than management control.
Who are the embedded PMO?
They’re a temporary structure put in place to support ONE project. Suited to large and complex projects that need lots of support.
List the 6 functions and services of the PMO.
- Admin Support: diaries, schedules
- Specialist Support: risk, quality, planning, finance
- Assurance: audits, health check, reviews
- Information management: access to tools, services
- Centre of excellence: improving tools and techniques
- Controls and reporting: collecting, analysing and presenting progress information.
What is the business case?
The business case provides justification for undertaking a project, programme or portfolio. It evaluates the benefits, cost and risk of alternative options.