Term Flashcards
Categorization of people, organizations, or businesses by professional disciplines or primary areas of interest for the purpose of sales analysis or assignment
Market Segments
Event open to the public and usually requires an entrance fee
Public Exhibition
Material that is permanently flame resistant without chemical treatment.
Inherently Flame Resistant
Natural fibers topically treated with a chemical that reduces the fabric’s flammability to the extent that it becomes nearly noncombustible
Flame retardant
Difference between revenue received and variable costs incurred from a single attendee
Contributional margin
Facility’s standard, pre-established guest room rate
Rack rate
Housing for electrical outlets located in the floor, wall, or column
Gang box
Facility form to advise departments of changes in reservations or functions
Change order
Level or degree of audio volume
Gain
Term “200 Amp, three phase” pertains to
Power availability
Greatest amount of coverage possible that is stated on an insurance policy
Aggregate limit
Light source/instrument that illuminates any transparent or translucent material, and is used behind and above a presenter to give more depth and a better image when videotaping or using image magnification
Backlight
Iris is a device used to alter the
Size of a beam of light
- Servers offer a variety of hot/cold hors d’oeuvres on platters to guests at receptions
- Style of table service where guests serve themselves from platters presented by the server
- Specialized in-room service offered by a hotel, resort or cruise ship
Butler service
Area in a theater that includes the crossover and wings
Backstage
Width multiplied by the length of the area is used to calculate
Gross square feet/meters
Devices attached to the framework of an exhibition hall
Suspended elements
- Organization underwriting all or part of the costs of an event
- Individual who assumes all part of the financial responsibility for the event
Sponsor
Person(s) or organization(s) that have an impact on the success of an event or are affected by the event
Stakeholder
Select group which sets policies and makes basic decisions relative to a group or an event
Steering committee
Describes what the project is about
Scope statement
Adding extra features not included in scope statement that does not affect budget (not a good thing and can cause scope creep)
Gold plating
Provision sometimes used in contracts to accelerate deposit payment schedule or to demand full repayment of master account in the event of a default or lack of credit by the purchasing organization.
Acceleration Clause
- Accounting method that enters income and expenses into the books at the time of contract versus when payment is received or expenses incurred (cash accounting)
- System in which revenue and expenses are accounted for as soon as they are committed
Accrual Accounting (aka Cash Accounting)
Gross shipping weight
Actual Weight (gross weight, or tare weight)
Individual or organization listed as covered by a primary insurance agreement
Additional Insured
Order for goods and/or services placed before the move-in date for an exhibition
Advance order
Related: Advance rate (typically discounted)
Group sharing common interest, usually people who are members of the same organization
Affinity Group
Person authorized by another person (principal) to act for or in place of the principal.
EX: travel, entertainers, speakers bureau, venue finding
Agent
Bill of lading that covers domestic and international flights transporting goods to a specified destination
Air Consignment Note
Insurance against loss of or damage to property arising from any fortuitous cause except those that are specifically included
All-Risks Insurance
- Level of illumination from natural lighting sources already existing in the environment
- Uncontrolled and unintended illumination
Ambient Light
Art and science of helping adults learn, as opposed to pedagogy, which is the science and art of helping children learn
Andragogy
Private process of dispute resolution used as an alternative to litigation in court. Neutral third party (arbitrator) or a panel of arbitrators renders a decision after a hearing at which both parties have an opportunity to be heard. When arbitration is voluntary, the disputing parties select the arbitrator who has the power to render a binding decision
A form of Alternate Dispute Resolution
Arbitration
Term describing an Internet Service Provider (ISP) technology where the download and upload bandwidth are not equal
Asymmetric Bandwidth
International customs document that permits duty-free and tax-free temporary import of goods for up to one year. Eliminates or reduces value-added taxes (VAT) charges, customs fees, and bond fees.
Covers commercial samples, professional equipment, and goods for presentation or use at trade fairs, shows, exhibitions, etc. Items not covered are consumable or disposable goods that will not be returned home.
ATA Carnet
Person who is authorized to legally bind an individual or organization to a contract, to sign checks on behalf of an organization, or charge to an organization’s master account.
Authorized Signatory
Permanently installed series of copper wire or fiber optic cabling that provides the main infrastructure for transmitting voice, data, and video signals within a facility
Backbone
Equipment such as amps and sound equipment required by musicians in order to perform at an engagement, often rented by the event organizer
Backline equipment
Document issues by a bank per instructions from a buyer of goods, authorizing the seller to draw a specified sum of money under specified terms. AKA Letter of Credit
Bank Guarantee
Participant-led conferences where everyone who attends contributes a demonstration or session, or otherwise volunteers in a way to contribute to the event
BarCamp
Movable hinged flap used on stage lights to control light spill
Barn Door
Length of pipe from which scenery, curtains, and lights can be hung
Batten
Type of screen with highly reflective surface used for front projection
Beaded screen
Document that established the terms of a contract between a shipper and transportation company under which freight is to be moved between specified points for a specified charge. Serves as a document of title, contract of carriage, and receipt of goods
Bill of Lading (B/L)
Commission paid by hotel to a third party for services; comes out of the hotel sleeping room rate, but is not disclosed to the guests or the event organizer. In some countries, this practice could be subject to legal restrictions and/or ethical concerns
Blind Commision
Laws that regulate the types of businesses that must be close, or the types of products that my not be sold on Sundays. (AKA Sunday Laws)
Blue Laws
Final review copy for client’s approval before publishing
Blueline
Warehouse authorized by customs authorities for storage of goods on which payment of duties is deferred until the goods are removed
Bonded Warehouse
The purchase, for a premium, of a guarantee of protection for a supplier or a customer. In the hospitality industry, certain bonding programs are mandatory
Bonding
Area where equipment is stored during an exhibition
Boneyard
Point at which revenues are equal to expenses
Break-even point
Non-asset based transportation provider that sells transportation services for commercial shippers. Commonly use freight forwarders.
Broker
Statement of estimated revenues and expenditures for a specified period of time, event or project; divided into subject categories and arranged by principal areas of revenue and expense
Budget
Method to increase audience participation by dividing all participants into discussion groups, each of which reports the group’s findings and opinions during a following plenary session
Buzz Session
Square footage for a standing crowd
6 square feet per person
Square footage for a mixed seated and standing crowd
8 square feet per person
Square footage for reception style seating + dance floor
9 square feet per person
Square footage for conference table seating
30 - 40 square feet per person, can seat ~30 people
Square footage for hollow square seating
35 - 40 square feet per person
Square footage for classroom style seating
14 - 18 square feet per person
Square footage for auditorium style seating
6 - 8 square feet per person
Square footage for dinner seating at rectangular table
9 - 10 square feet per person
Square footage for dinner seating at round tables
11 - 12 square feet per person
Square footage for theater or auditorium style seating
6 - 8 square feet per person
Square footage for dance floor
4.5 square feet per person
Square footage for DJ booth
~200 square feet
Square footage for bar
~100 square feet
Square footage for head table
~100 square feet
Informal, highly interactive, small group discussion format, typically led by a subject matter expert and typically using comfortable seating set in a circle
Campfire Session
Provision in a contract which outlines damages to be paid to the non-cancelling party if cancellation occurs
Cancellation clause
Insurance that protect an event organizer against financial loss or expenses incurred when contractually specified perils necessitate cancelling or relocating an event, or cause a reduction in attendance
Cancellation or Interruption Insurance
Customs document permitting the holder to carry or send merchandise temporarily into certain foreign countries (for display, demonstration, or similar purposes) without paying duties or posting bonds
Carnet
Additional coverage protecting the owner of goods for loss or damage while goods are in a carrier’s possession. Recommended for all international shipments
Cargo Insurance
- Fee charged for transporting freight between destinations
2. Short distance hauling of exhibit properties
Cartage
Type of insurance that is primarily concerned with the legal liability for losses caused by injury to persons or damage to the property of others
Casualty Insurance
(Unshielded Twisted Pair Cable or UTP) Usually referred to as Cat followed by a numeral between and 1 and 7. Cat 5 or Cat 5e cabling, required for Fast Ethernet, is the most commonly available.
Category Cable
Document, required by certain countries for tariff purposes, certifying as to the country of origin of specified goods
Certificate of Origin
Official weight issued from a Certified Weight Master. Individual certifies a shipment’s weight as the only acceptable weight for transportation and material handling at a tradeshow.
Certified weight
Detailed list of the individual line items that make up the revenue and expense categories in a budget. Numbering system used to identify every line item in a budget, so that income and expenses are posted to the correct accounts
Chart of Accounts
Equipment capable of lifting a person or persons to a given height
Cherry picker
Event that requires the use of a convention center or event complex, as well as multiple hotels in the host city
Citywide Event
Receipt for goods issued by a carrier with an indication that the goods were received in apparent good order and condition, without damages or other irregularities
Clean Bill of Lading
Number of winners is limited by a predetermined amount to be spent on the incentive program
Closed-Ended Incentive Program
Service performed for a shipper in which a number of smaller shipments are picked up or received and forwarded as one truckload shipment
Collection and Consolidation Service
Informal meeting for the purpose of discussion, usually of an academic or research nature and in order to ascertain areas of mutual interest through exchange of ideas. Conducted as and when convenient, but with little irregularity
Colloquium
Contract in which the room rate to be charged to attendees includes a commission to be paid to either the sponsoring group or a third party, such as the travel agent, or independent event planning or site selection organization
Commissionable Rate Commitment
- Transportation company which handles materials
- Agency or business that is available to the public for transportation of persons or goods. Usually refers to the freight transportation on regularly scheduled trucks or airplanes
Common Carrier
Number of rooms provided at no cost based on the number of occupied rooms. Often expressed numerically (1/50, 1:50, 1 per 50)
Complimentary Ratio
Videoconferencing standard, included in hardware and/or software, used to decompress or code video, audio, and data signals for transmission and decompress or decode the signal at the other end of the transmission
Compression/Decompression or Coder/Decoder (CODEC)
Software used to design and manufacture products
Computer Aided Design Manufacturing (CAD/CAM)
Letter of credit, issued by a foreign bank, whose validity has been confirmed by a second bank. An exporter whose payment terms are a confirmed letter of credit is assured of payment even if the foreign buyer or the foreign bank defaults
Confirmed Letter of Credit
Oral translation of several phrases or entire speeches from one language to another. Speaker pauses between phrases to allow for interpretation.
Consecutive Interpretation
Price paid for the actual contractual bargain. The “price” may be in money or may be a promise to do or not do something. Consideration is an essential element to forming a valid contract.
Consideration
Recipient. The person, people, or organization to whom something is delivered or addressed.
Consignee
A person who sends freight
Consignor
Formal statement describing goods to be shipped; filed with and approved by the consul of the country of destination prior to shipment
Consular Declaration
Document, required by some countries, describing a shipment of goods and showing information such as the consignor, consignee, and value of the shipment. Certified by a consular official of the foreign country, it is used by that country’s customs officials to verify the value, quantity, and nature of the shipment
Consular Invoice
Charge that is assessed when a container is not returned to the carrier within the allowable time
Container Detention
Exhibition that is open to the public, usually requiring an entrance fee
Consumer Show
Requirement of many professional groups by which members must certify participation in formal educational programs designed to maintain their level of ability beyond their original certification date
Continuing Education Credit (CEC)
Non-academic credit unit conferred by professional organizations for formal educational programs for members who must maintain their level of professional education
Continuing Education Unit (CEU)
Type of barter. Exchange of goods and services instead of using money. In North America, referred to as a Trade-Out
Contra Agreement
Agreement between two or more parties that creates in each party a duty to do or not do something and a right to performance of the other’s duty or a remedy for the breach of the other’s duty
Contract
Trucking company that enters into a specific contract with a shipper to transport goods for an agreed upon price. Contained within the contract are all terms and conditions, liability, transit times, etc.
Contract Carrier
To stimulate interest and debate, two or three views of a controversial issue are presented
Controversy Panel
Organization defined and recognized by its status as an incorporated, non-profit agency or local government entity, which promotes economic development of the community through travel and tourism. Assist planners by providing information on local resources and services, site selection, and other pre-conference and post-convention services
Convention and Visitors Bureau (CVB)
Related; Destination Marketing Organization & Convention and Visitors Authority
Laws that allow for the ownership of intellectual property (such as writings, music, art). Copy-written material may not be used without the owner’s permission or the payment of royalty fees
Copyright
Import duty imposed to offset export grants, or subsidies paid to foreign suppliers in certain countries by the governments of those countries as an incentive to exports
Countervailing Duty
Form of copyright license that facilitates the free distribution of copyrighted works when specific criteria are followed
Creative Commons License
Committee formed to verify that individuals have the necessary qualifications to attend a meeting, cast votes at a meeting, or become a member of an association
Credentials Committee
Individual or company that is licensed by the government to enter and clear goods through customs
Customs Broker
Individual or firm licensed to enter and clear goods through customs
Customs House
Part of a contract dealing with procedures, penalties, and rights of the party causing damages
Damage Clause
Set amount of bandwidth that is exclusively available to the end user or group
Dedicated bandwidth
Loudspeakers that are used to cover assignments out of the range of the main loudspeakers’ projection area
Delay speakers
Rate inclusive of breakfast and dinner, in addition to the room. In the US and Canada, its called Modified American Plan, which means breakfast and one other meal (usually dinner). In Europe it is also called Half-Pension
Demi-pension
Rate charged by a venue per delegate for a full day including room hire, lunch and coffee breaks. Rate may also include basic audio visual equipment and other meeting materials
Daily Delegate Rate (aka Complete Meeting Package)
Professional services company possessing extensive local knowledge, expertise and resources, specializing in the design and implementation of events, activities, tours, transportation and program logistics
Destination Management Company (DMO)
Use of a number of restaurants in a destination with reservations and billing arrangements to one particular client
Dine Around
All expenditures associated with an event that flow into the host destination’s local economy. Direct spending includes attendee spending, exhibitor spending and event organizer spending
Direct Spending
Set of specifications for exhibit construction endorsed by all major exhibit industry associations. Also refers to the individual additional rules which may be adopted by event management. Guidelines are provided by the International Association of Exhibition Executives.
Display Rules & Regulations
National/International alliances of destination management companies that form select communities for the purpose of sharing collective efforts for business sharing, education, ethics and destination management industry monitoring.
DMC Consortium
Person who acts as a guide for visitors and tourists, typically on a volunteer basis, in a museum, gallery, or academic institution
Docent
Receipt issues by an ocean carrier to acknowledge receipt of a shipment at the carrier’s dock or warehouse facilities
Dock Receipt
- Reserving space for two groups to use the same space at the same time and neither can be fully accommodated as contracted.
- An organization reserving space in more than one venue for the same event
- Two or more reservations made for the same traveler for the same dates
Double booking
In the US, a term for laws covering the liability of people serving alcoholic beverages. Under dram shop laws, a party injured by an intoxicated person can sue establishments contributing to that person’s intoxication
Dram Shop Laws
Services performed by General Service Contractor that includes delivery of exhibit materials from the dock to assigned space, removing empty crates, returning crates at the end of the event for re-crating, and delivering materials back to the dock for carrier loading. Two-way charge, incoming and outgoing.
Material Handling (aka Drayage)
Fee levied on imported and exported goods. Generally based on the value of the goods (ad valorem), some other factors such as weight or quantity (specific), or a combo of value and other factors (compound)
Duties
Person at a facility in charge of the operations and/or guest relations for a certain period of time
Duty Manager
Guest who checks out of a hotel one or more days earlier than the scheduled departure date.
Early-Out (aka Early Departure, Under-stay)
Total value of an event, including secondary spending (indirect and induced), on the host destination’s local economy over and above the original direct spending. These secondary impacts, when combined with the original direct spending, result in the total economic impact of an event
Economic Impact (Total)
Total economic impact divided by direct spending
Economic Multiplier
Spotlight that can be shaped and controlled to light lecterns, signs and areas that need a tightly focused light pool; can be used with a gobo to project images such as a logo
Ellipsoidal Spotlight
Procedures about how to react and respond to an emergency situation, such as medical emergencies, fire and bomb threats
Emergency Action Plan
Tag indicating a crate may be moved into storage - identifies the exhibitor and the return location for the crate
Empty sticker
Exhibit space with aisles on three sides
End Cap
Food brought to table on a tray, presented to the host, who either cuts the food themselves or chooses to have it done by the server away from the table. Vegetables are placed in bowls on the table for guests to serve themselves.
English Service
System that uses a large monitor and computer to display multimedia versions of a poster; typically used at scientific and medical conferences
E-Poster System
Form of insurance that indemnifies the insured for any loss sustained because of an error or oversight on their part
Errors and Omissions (E&O) Insurance
Room rate that does not include meals
European Plan (EP)
Intentional shaping of an event’s form and content to satisfy specific and purposeful goals
Event Design
Preferred term for a comprehensive document that outlines the complete requirements and instructions for an event. Document is typically authored by the event planner and is shared with all appropriate vendors as a vehicle to communicate the expectations of services for a project. Sometimes called Staging Guide or Resume
Event Specification Guide (ESG)
Federation of national & international organizations representing individuals, firms, or properties involved in the meetings, conventions, exhibitions, and travel and tourism industries
Events Industry Council (EIC)
Compilation of separate industry standards related to improving the environmental and social impact of events. Formerly the APEX/ASTM Environmentally Sustainable Meeting Standards
Events Industry Council Sustainable Event Standards
Any agreement which limits who may provide specific products or services under certain conditions to only one party. No other contractor is allowed to provide the same services or products in that facility. The legality of exclusive contracts varies by jurisdiction
Exclusive
Contract between facility and service provider designating that provider as the only source of a specific service or product in that facility
Exclusive contract
First class conference facility that caters to executive level events
Executive Conference Center (ECC)
Company that fabricates and manages display properties for trade show exhibitors
Exhibit House
Any company other than the designated “official” contractor providing a service to an exhibitor. Can refer to an Install & Dismantle Company (I&D House), photographer, florist or any other type of contractor
Exhibitor Appointed Contractor (EAC)
Promo materials sent to current and prospective exhibitors to encourage participation. Promotes the value of exhibiting in a specific show and contains information about technical points, cost of exhibition space, a floor plan of the exhibition and an application for participation
Exhibitor Prospectus
Government customs document used to declare designated goods to be shipped out of a country. Used for export control and compilation of foreign trade data
Export Declaration
Government document which permits the “licensee” to engage in the export of designated goods to certain destinations
Export License
Program designed to acquaint potential buyers with specific destinations or services and to stimulate the booking of an event. Often offered in groups, but sometimes on an individual basis
Familiarization (FAM) Trip
Brand name for a large screen with a frame which folds down into a small case for storage. Legs of the screen are attached at the sides of the screen, or the screen may be flown from above
Fast Fold Screen
Loudspeakers that are used to cover assignments out of the range of the main loudspeakers’ projection area
Fill-Type Speakers
Interchange between an inner circle debating an issue and an outer circle of observers. Individuals occasionally move from one circle to the other
Fishbowl
Holder with mic often used in Q&A sessions
Fishpole
Usually non-liquid assets that are integral to the enterprise’s day-to-day business operations (factories, equipment, furniture, real estate)
Fixed Assets
Day-to-day cost of doing business that is pre-committed, such as salaries, insurance, lease expenses, utilities, etc.
Fixed Costs
Expense incurred regardless of the number of event attendees
Fixed Expense
Smoke producing device for special effects
Flash box
Maximum amount of weight per square foot/meter a floor can support
Floor load
Objects, scenery, or audio-visual equipment mounted from above
Fly
Movable spotlight (brilliant light projected onto a particular area)
Follow Spot
Generally removed from the hall at a specified time and held by the general contractor or official common carrier or until payment is made for forwarding
Forced Freight
- Removal of freight from the event floor after the event close, that was not picked up by an exhibitor’s carrier
- Shipments left behind at the booth/stand at the close of the event without a bill of lading
Forcing the floor
Risk that an organization takes when dealing with foreign currency due to exchange rates fluctuating over time
Foreign Exchange Currency Risk
Individual/firm that serves as an international representative of, and seeks sales abroad for, a domestic company
Foreign Sales Agent
Geographic area where goods may be landed, handled, and reexported without being subject to import duty
Foreign Trade Zone
Agreement guaranteeing a specific price for a product or service at a given future date. May also guarantee a specific rate of exchange when foreign currency is used
Forward Contract
Receipt for goods issued by a carrier with an indication that the goods were damaged when received
Foul Bill of Lading
Minimum work period for which union labor must be paid (generally, a minimum call is one hour). Not to be confused with minimum charges to exhibitors applied by contractors who service events.
Four-Hour Call
Style of food service. Platters of food are composed in the kitchen. Each food item is then served from the guest’s left by the server from the platters to individual plates
French Service - Banquet Style
Type of soft beam-focusing spotlight
Fresnel
Lens which produces a soft edged beam of light. Theatrical fixture with adjustable lens 150 W through 1500 W
Fresnel lens
Projection of an image on to the front of a light reflecting screen from a projector placed above, within, or behind the audience
Front projection
Technician who manages audio equipment for an event and typically operates in the middle or back few rows of the seating area
Front-of-House (FOH) Audio Engineer
Provides detailed instructions from the event planner to the venue and other suppliers for a specific function and includes room set up instructions, AV and tech requirements, F&B, and other specifications
Function Set-Up Order
Two or more groups in facility have the same menus
Ganging menus
Exhibition open to the public usually requiring an entrance fee
Gate Show (Exhibition, Public Show
Theatrical color filter used in conjunction with theatrical projection fixture and spotlights
Gel
Multilateral treaty aimed at reducing trade barriers between signatory countries and promoting trade through tariff concessions
General Agreement on Tariffs and Trade (GATT)
Insurance policy that provides protection against claims involving bodily injury and property damage to third parties
General Liability Insurance
Organization that provides event management and exhibitors with a wide range of services, sometimes including, but not limited to, distributing the exhibitor manual, installation and dismantle, creating and hanging signage and banners, laying carpet, material handling, and providing booth/stand furniture
General Service Contractor (GSC)
System for defining locations, such as an exhibit hall, using GPS or RFID
Geofencing
Screen whose surface is covered with tiny glass beads which reflect a bright image back toward the audience, but has a narrow viewing angle
Glass beaded screen
International protocol for reporting on sustainable events
Global Reporting Initiative Event Organizers Sectors Supplement (GRI EOSS)
Pre-cut, etched pattern fabricated from metal or glass that fits in a lighting instrument to form projected light into a shape (logo, graphic, scenery, etc.)
Gobo
Fee imposed on the sale of goods and services
Goods and Services Tax ( GST)
Small (75 - 100 W) spot light with flexible stem
Gooseneck Light
Practice of claiming or sharing false/misleading information in order to present an environmentally responsible image
Greenwashing
Food prepared according to Islamic dietary laws
Halal
Seating arrangement in which 60-, 66- or 72-inch (152-, 168- and 183-centimeter) diameter rounds have seats on two-thirds to three-quarters of the table and no seats with their backs to the speaker. Used for banquet-to-meeting or meeting-to-banquet quick set.
Half moon (Crescent round, cabaret)
Items that an exhibitor is allowed to carry unaided into an event facility without being charged
Hand carry
One server assigned for each 2 guests. Server wears white gloves. All plates are set at same time
Hand service
Period when the demand for a supplier’s produce or service is highest. Prices generally increase.
High Season (Peak Season)
Indemnity clause that provides that both parties agree to defend and/or compensate each other for asserted claims against, or liability damages incurred by one party, due to the acts or omissions of the other
Hold Harmless
Exhibition that appeals to representatives of one or more industries through many types of products and services on display
Horizontal exhibition
Program that offers complimentary travel, accommodation and registration for prequalified buyers to meet with suppliers during an event or exhibition
Hosted buyer program
Number of guests or sleeping rooms actually occupied on a particular night
House count
Lighting of room separate from stage lighting
House lights
Service staff that handles function-room set up and tear down
Housestaff
Organization that provides reservation services for a group and its attendees
Housing bureau
Document detailing housing utilization
Housing report
Technology by which presenter’s image is projected onto a large screen, allowing large audiences to see details from the stage
Image Magnification (I-MAG)
Event or function that occurs because of, or at the same time/facility as another event
In Conjunction With (ICW)
Contractual promise in which one party (“indemnifying party”) agrees to protect another party (“indemnified party”) from liability as a result of a third party claim based on the negligent or wrongful action or omission of the indemnifying party or its employees, contractors, or agents. This promise is sometimes referred to as “hold harmless” obligation. An indemnification obligation would typically extend to the payment of monetary damages and reasonable legal fees and expenses. The exact nature of a party’s indemnification obligation will be determined by the language contained in the contract. Generally, the clause terms will be followed over state law.
Indemnification Clause
Also called overhead or administrative costs, these are expenses not directly related to the event. They can include salaries, rent, and building and equipment maintenance
Indirect costs
Expenditures associated with downstream supply chain interactions, such as when facilities at which meetings occur require inputs such as energy or food ingredients
Indirect Spending
Occurs when employees in a host destination’s travel industry and its suppliers spend their wages in the local economy. This chain of buying and selling among businesses and employees continues until the original direct spending leaks out of the local economy
Induced Spending
Initiative of the meetings, conventions, and exhibitions industry managed by the Events Industry Council (EIC). Industry Insights committee develops and manages the implementation of accepted practices (voluntary standards) for the industry. Formerly, the Accepted Practices Exchange (APEX)
Industry Insights
Use of floor space outside of exclusive booth/stand area
Infringement
Material that is permanently flame resistant without chemical treatment
Inherently flame resistant
- sound system built in to venue
- system of handling attendee registration by the event host organization
- handling lodging reservations within the contracted room block at a hotel
In-house system
Exhibit space with exhibit booths on either side and back
Inline Booth/Stand
In-person on-site review and evaluation of a venue or location for an event
Inspection Trip
Skilled labor used to set up displays at events. Union affiliation will vary based upon the locale and facility
Installer
In-depth instructional meeting providing intensive education on a particular subject
Institute
Marketing activities with a common focus on the marketplace or a customer segment. Execution of each individual piece of the integrated marketing plan is consistent with, and supportive of, each of the other pieces of the plan
Integrated marketing
Lighting instruments that can be computer controlled to move light around the room, and project color and patterns on screens, scenery, walls or floor
Intelligent Lighting
System which enables the audience to respond to prepared questions by means of a multifunctional keypad, text messaging or other electronic systems. Responses are collected and tabulated by software and can be shared or displayed graphically
Interactive response
Person, company, or organization that facilities agreements and arrangements between individuals, companies or organizations. Within the events industry, it may reference the designated external liaison or representative between buyer and a supplier, such as a venue sourcing service, meeting management company or agency, or hosted buyer group coordinator
Intermediary
Event that draws national and international audience, typically 15% or more attendees reside outside of the host country. OR an event that draws an audience from three or more countries
International Event
Third-party logistics provider that handles export shipments for customers using common carriers
International freight forwarder
Process-oriented management program developed to define the systems needed in order to implement sustainable event practices
International organization for Standardization’s 20121 Event Sustainability Management Systems (ISO 20121)
Oral translation using two interpreters. Because the first interpreter is not master of the second language, another makes the final interpretation to the audience
Interpretation in Relay
Paper or speech on a specific subject submitted or presented at the request of an event’s organizers, typically for an academic conference
Invited Paper
Booth/stand/display space with aisles on all for sides
Island booth/stand/exhibit
Special dividers, sectioning and protective padding inside exhibit crates
Jigging
