term

Question 1

Personally knows

Answer 1

having an acquaintance, derived from association with the individual, which establishes the individual’s identity with at least a reasonable certainty.
“Satisfactory evidence” means the absence of any information, evidence, or other circumstances which would lead a reasonable person to believe that the person whose signature is to be notarized is not the person he or she claims to be

Question 2

Satisfactory evidence

Answer 2

the absence of any information, evidence, or other circumstances which would lead a reasonable person to believe that the person whose signature is to be notarized is not the person he or she claims to be;

Question 3

“Appear before,” “before,” or “in the presence of

Answer 3

In the physical presence of another person; or
(b) Outside of the physical presence of another person, but able to see, hear, and communicate with the person by means of audio-video communication technology.

Question 4

Audio-video communication technology

Answer 4

technology in compliance with applicable law which enables real-time, two-way communication using electronic means in which participants are able to see, hear, and communicate with one another.

Question 5

Credential analysis

Answer 5

a process or service, in compliance with applicable law, in which a third party aids a Notary Public in affirming the validity of a government-issued identification credential and data thereon through review of public or proprietary data sources.

Question 6

Electronic,” “electronic record,” or “electronic signature

Answer 6

electronic method of signing

Question 7

Errors and omissions insurance

Answer 7

a type of insurance that provides coverage for potential errors or omissions in or relating to the notarial act and is maintained, as applicable, by the Online Notary Public or their employer, or a Remote Online Notarization service provider.

Question 8

Government-issued identification credential

Answer 8

any approved credential for verifying identity under s. 117.05(5)(b)2, except that for online notarizations performed for a principal not located within the United States, the principal’s passport if issued by a foreign government need not include a USCIS stamp.

Question 9

Identity proofing

Answer 9

a process or service in compliance with applicable law in which a third party affirms the identity of an individual through use of public or proprietary data sources, which may include by means of knowledge-based authentication or biometric verification.

Question 10

Knowledge-based authentication

Answer 10

a form of identity proofing based on a set of questions which pertain to an individual and are formulated from public or proprietary data sources.

Question 11

Online notarization

Answer 11

the performance of a notarial act using electronic means in which the principal appears before the Notary Public by means of audio-video communication technology.

Question 12

Online Notary Public

Answer 12

a Notary Public commissioned under Part I of Chapter 117, Florida Statutes, a civil-law notary appointed under Chapter 118, or a commissioner of deeds appointed under Part IV of Chapter 721, who has registered with the Department of State to perform online notarizations

Question 13

Physical presence

Answer 13

being in the same physical location as another person and close enough to see, hear, communicate with, and exchange credentials with that person.

Question 14

Principal

Answer 14

individual whose electronic signature is acknowledged, witnessed, or attested to in an online notarization or who takes an oath or affirmation administered by the Online Notary Public.

Question 15

Record

Answer 15

information that is inscribed on a tangible medium or that is stored in an electronic or other medium and is retrievable in perceivable form, including public records

Question 16

Remote Online Notarization service provider or RON service provider

Answer 16

a person that provides audio-video communication technology and related processes, services, software, data storage, or other services to Online Notaries Public for the purpose of directly facilitating their performance of online notarizations in compliance with this chapter and any rules adopted by the Department of State pursuant

Question 17

Remote presentation

Answer 17

transmission of an image of a government-issued identification credential that is of sufficient quality to enable the Online Notary Public to identify the individual seeking the Notary’s services and to perform credential analysis through audio-video communication technology.

Question 18

Electronic

Answer 18

relating to technology having electrical, digital, magnetic, wireless, optical, electromagnetic, or similar capabilities

Question 19

Electronic agent

Answer 19

a computer program or an electronic or other automated means used independently to initiate an action or respond to electronic records or performances in whole or in part, without review or action by an individual

Question 20

Electronic record

Answer 20

a record created, generated, sent, communicated, received, or stored by electronic means.

Question 21

Electronic signature

Answer 21

an electronic sound, symbol, or process attached to or logically associated with a record and executed or adopted by a person with the intent to sign the record.

Question 22

Record

Answer 22

information that is inscribed on a tangible medium or that is stored in an electronic or other medium and is retrievable in perceivable form, including public records as defined in

Question 23

Capable of independent verification

Answer 23

any interested person may reasonably determine the Notary’s identity, the Notary’s relevant authority and that the electronic signature is the act of the particular Notary identified by the signature.

Question 24

Electronic notarization” and “electronic notarial act

Answer 24

an official act authorized under F.S. §117.021(1), using electronic documents and electronic signatures.

Question 24

Electronic document

Answer 24

information that is created, generated, sent, communicated, received, or stored by electronic means.

Question 25

Electronic Notary System

Answer 25

a set of applications, programs, hardware, software, or technology designed to enable a Notary to perform electronic notarizations.
“Electronic signature” means an electronic sound, symbol, or process attached to or logically associated with an electronic document and executed or adopted by a person with the intent to sign the electronic document or record

Question 26

Attached to or logically associated with

Answer 26

the Notary’s electronic signature is securely bound to the electronic document in such a manner as to make it impracticable to falsify or alter, without detection, either the signature or the document.

Question 27

Unique to the Notary Public

Answer 27

the Notary’s electronic signature is attributable solely to the Notary Public to the exclusion of all other persons.

Question 28

Retained under the Notary Public’s sole control

Answer 28

accessible by and attributable solely to the Notary to the exclusion of all other persons and entities, either through being in the direct physical custody of the Notary or through being secured with one or more biometric, password, token, or other authentication technologies in an electronic notarization system that meets the performance requirements of sections

Question 29

Public key certificate

Answer 29

a computer-based record that:
(a) Identifies the certification authority issuing it;
(b) Names or identifies its subscriber;
(c) Contains the subscriber’s public key; and
(d) Is digitally signed by the certification authority issuing it.

Question 30

Registrant

Answer 30

any person registering applying as for an Online Notary Public pursuant to

Question 31

Attached to or logically associated with

Answer 31

the Notary’s electronic signature is securely bound to the electronic document in such a manner as to make it impracticable to falsify or alter, without detection, either the signature or the document.

Question 32

Electronic document

Answer 32

information that is created, generated, sent, communicated, received, or stored by electronic means.

Question 33

Department

Answer 33

the Florida Department of State.

Question 34

Electronic notarization” and “electronic notarial act

Answer 34

an official act authorized under F.S. § 117.021(1), using electronic documents and electronic signatures.

Question 35

Electronic Notary System

Answer 35

a set of applications, programs, hardware, software, or technology designed to enable a Notary to perform electronic notarizations.
“Electronic signature” means an electronic sound, symbol, or process attached to or logically associated with an electronic document and executed or adopted by a person with the intent to sign the electronic document or record.

Question 36

Unique to the Notary Public

Answer 36

the Notary’s electronic signature is attributable solely to the Notary Public to the exclusion of all other persons.

Question 37

“Retained under the Online Notary Public’s sole control

Answer 37

accessible by and attributable solely to the Notary to the exclusion of all other persons and entities, either through being in the direct physical custody of the Notary or through being secured with one or more biometric, password, token, or other authentication technologies in an electronic notarization system that meets the performance requirements

Question 38

Tamper-evident technology

Answer 38

technology that allows a person inspecting a record to determine whether there has been any tampering with the integrity of a certificate of electronic notarial act logically associated with a record or with the attachment or association of the notarial act with that electronic document.

Question 39

Audio-video communication technology

Answer 39

communication via means of audio-video

Question 40

Electronic record

Answer 40

Record kept via electronic

Question 41

Electronic signature

Answer 41

an electronic mark visibly manifested in a record as a signature and executed or adopted by a person with the intent to sign the record

Question 42

Electronic will

Answer 42

a testamentary instrument, including a codicil, executed with an electronic signature by a person in the manner prescribed by this code, which disposes of the person’s property on or after his or her death and includes an instrument which merely appoints a personal representative or guardian or revokes or revises another will.

Question 43

Online notarization

Answer 43

A notary public who performs duties via electronic means

Question 44

Online Notary Public

Answer 44

means a person who meets the requirements of

Question 45

Secure system

Answer 45

means a system that satisfies the requirements of a secure repository qualified to retain electronic journals of Online Notaries Public in accordance with s. 117.245 and any rules established under Part II of Chapter 117.