Tendering Flashcards
What is PII and what is its purpose?
Professional Indemnity Insurance is there to protect the company who is insured from the consequences of its liability to pay damages to third parties
What measures should be taken to try and prevent/ avoid PI claims?
Make qualifying statements and outline why - Communication and feedback
Follow industry guidance,
Consult the governing body where you are unsure.
Manage client expectations – and know your limits
Respect the contract
Define and explain the purpose of tendering.
Purpose is to obtain a price for works in a competitive environment
What are the different types of tendering methods and explain each one?
Single stage selective tendering – All information is available when tendering commences (invitation to tender)
Two Stage Selective tendering – Gets potential suppliers involved before all information is available, Second stage agree previously undiscussed items
Serial Tendering – preparation of tenders based on approximate quantities
Open Tendering – Anyone
Negotiated Tendering – Single chosen supplier, highly specialist
What is the difference between arithmetical errors and pricing errors? Give examples
Arithmetical errors: simple adding up errors e.g. Errors in excel formulas
Pricing errors: No rates, not included for something. Identical item but priced differently would be an error
Under a single stage tender there are ways of dealing with errors – what are they?
Give reasons why you may recommend each option to a Client.
Standby or withdraw
Standby or Amend to a revised offer
What is meant by the term “a qualified tender” and give an example?
It is a tender (or sales) opportunity that you have thoroughly checked. Leaving you certain that you have a good chance of competing to win
What is the tender process?
Decide the tender method (SSST) Decide shortlist of MC Decide the Tender period Invitation to Tender (Prelim enquiry) Send out documentation Return Evaluate tender returns QS writes their tender report Notify the results Contract entered
What does parity of tendering mean?
It is important that all tenders should be based on the same information.
All the tender documents must be identical.
When there is a query by one contractor all contractors should receive the responses
