Technical English Flashcards
Is an organized and detailed account of event or situation
Report
Writing information about specific events or situation
Report
Can be verbal and written
Report
Is a type of communication that lends itself to a USEFUL TOOL FOR PEOPLE.
Report writing
What is the duty of writing a report part of very job of an investigator?
Natural and Necessary
Writing that tells you about some experience, event or situation
Report
A report is a writing that tells you about some experience, event, or situation. This could include:
-Research on some topic
-A practical experiment
-Some issues arising in an organization
In relationship to the characteristic in technical writing how can you make a report organize?
Have body means have format it must follow the format
What are characteristic in technical writing to follow the proper format?
Careful consideration of decide issue
-It describes what you found out
-Problem based (depends)
-Explains and analyses
Reports
How you make a report detailed?
Must answer the 5W’s and 1H
Are all reports prepared by the police report?
no
(5) general types of report dealt by law enforcers and investigators
- Proposal report
- Vertical report
- Lateral reports
- Periodical report
- Progress report
Prepared to describe how one organization can MEET THE NEEDS OF ANOTHER.
Proposal report
This report have suggestion/ ideas to improve or develop to your organization and improved by the head.
Proposal report
Upward/ downward hierarchy; it contributes to manage control.
Vertical report
This is chain of command from highest to lowest. The contain is command, order, duty or responsibility nga mo sugot from the highest hierarchy down to lowest hierarchy or subordinate
Vertical report
Traveling between units of the same organization; assessed in coordination of an organization.
Lateral reports
Travel between different department.
ex: annual report for physical fitness test, monthly report and weekly report.
Lateral reports
Issued on regularly schedule date
Periodical report
Help to manage businesses
Vertical report
The purpose this is have coordination and cooperation
Lateral reports
SENT at certain MILESTONE of a project
Progress report
Fixed schedule
Periodical report
Like achievement or accomplishment and update
Progress report
It is the NARRATION OF FACTS in an WRITTEN MANNER prepared by a POLICE OFFICER involving their interaction with the community.
Police report writing
An exact narration of facts discovered during criminal investigation and services as a record for FUTURE REFERENCES.
Police report writing
It is a permanent written record of a police activities classified as informal or formal which communicates important facts concerning people involved in criminal activities.
Police report writing
Four uses of police report
- Identification of criminals
- Investigative records
- Court preparation or court records
- Civil liability assessment
The example is termite gang the gang that mangutkot. Modus operandi
Identification of criminals
Serve us future reference
Investigative records
Police report a serve as basis, document evidence the documents serve as offer a content.
Court records
It’s only complain affidavit if?
Civil liability alone
What are the criteria to be considered in report writing?
Clarity
Accuracy
Brevity
Specificity
Completeness
Timeliness
Security
Impartiality
Must be clear and it should be written directly and easy to understand
Clarity
It must CONFORM with the established rules of grammar, proper spelling, and format. Information preparation must be precise and factual.
Accuracy
Report must be short as possible, with simple sentences, common words and easy to understand.
Brevity
Give concrete examples, gives a descriptive narration, particular terms that project hues, movements, qualities and shapes.
Specificity
Must answer 5W’s and 1H
Completeness
Must be submitted on time
Timeliness
Must be considered CLASSIFIED, must ONLY be LIMITED TO POLICE personnel who are granted by higher authority security clearance.
Security
It is a top secret document.
Security
The police report must know what the receiving office needs to know important data must not be omitted or added to conceal responsibilities, to impute liabilities or to favor parties.
Impartiality
Steps in report writing
Interviewing
Note taking
Organizing
Writing the narrative
Proofreading
Step in writing (Isaias Alma Jose)
Gather the facts
Record the facts
Organize the facts
Write the report
Evaluate the report
Father of automobile patrol
Isaias Alma Jose
Contents of a police report
Who
What
Where
When
Why
How
Person involved in the accident
Who
Nature of the accident
What
Location of the incident
Where
Time and the incident happened
When
Reason/ cause of the incident
Why
Moods of operation of the incident
How
Define asking somebody a series of questions to gather information
interviewing
Means of BRIEF NOTATION concerning specific events while fresh in one’s mind and used to prepare a report
Note taking
Means to arrange the components of something in a way that creates a particular structure
Organizing
The task is not only to express your ideas but to make an expression upon the mind of the reader as well
Writing the narrative
Ask your self the following question:
-Is this report the best i can do?
-Do i want to read it to the Chief of Police?
Proofreading
The police writer shall make an outline from the facts of the case and follow a chronological sequence.
Needed in preparing and writing a report
After an outline has been identified they will make sure that their notes will be ORGANIZED and REVIEWED first force completeness prior to the actual writing of the report.
Needed in preparing and writing a report
The outline should answer what?
5W’s and 1H
The REAL answer LIES on the quantity of the RESULT of ACCOMPLISHMENT and the BASIC PRINCIPLES.
Needed in preparing and writing a report
(2) Classification of law enforcement report
Administrative Report
Operational Report
Deals with the ROUTINE FUNCTIONING of a department or agency.
Administrative report
This lecture is primarily concerned with the second type of report, deals with the activities of law enforcement officers (PITVJS)
Operational report
This literature is primarily concerned with the second type of report, deals with the activities of law enforcement officers. (PITVJS)
Operational report
(2) Main classifications of police report
- Basic or informal report
- Investigative or formal report
Most police reports are preferred in this category.
Basic or informal report
It deals with ordinary miscellaneous, usual, memorandum, letter or form, and is accomplished by any members of an organization.
Basic or informal report
Usually contains:
1. heading/ letterhead of an organization;
2. Person or office to whom addressed;
3. Text proper;
4. Name of the writer or source of reports.
Basic or informal report
Exact or exhausted narration of facts. Includes: cover, title page, letter of transmittal, summary sheet, text, appendices, index, bibliography.
Investigative or formal report
(5) Classifications of police report according to purpose
I. Performance report
II. Fact-finding report
III. Technical report
IV. Problem- determining report
V. Problem- solution report
Analyzes that thorough process that lies in the solution of a particular problem.
Problem-solution report
Attempts to FIND CAUSES of an underlying problem.
Problem-determining report
Presents a data on a SPECIALIZED subject.
Technical report
Gathering and presentation of data in a LOGICAL ORDER, without drawing conclusion.
Fact-finding report
INFORMATION as to the STATUS of an ACTIVITY, activities, or operations. Report of an outcome of an activity or a work, it also provides progress to be provided for improvements.
Performance report
Is one of the BASIC PIECE EQUIPMENT which a few policemen FAIL TO APPRECIATE AND UTILIZE.
Notebook
Plays a significant role as ALL SUBSEQUENT ACTION expected of the police community precincts and even personnel from higher authority personnel will depend on a matters recorded in the notebook which eventually will have to be reflected in PBS journal.
Notebook
-Is the ORIGINAL SOURCE OF DOCUMENTS used to write police report.
Officer’s field notes or notebook
Exclusively for the PBS shall be maintained at each police community precincts.
Journals
While RECORDING MATTERS IN THE JOURNAL shall be the individual responsibility of EVERY BEAT POLICEMAN, acting and reporting matters reflected there in shall be the duty of the______________
Police Community Precincts Commander
Shall ANSWER THE BASIC QUESTION OF 5W’S AND 1H of an incident or problem encountered by a BEAT POLICEMAN particularly those problems to be discussed as you get along with the problems you encountered.
Notebook and Journal
It is a WRITTEN COMMUNICATION that travels from higher authority to subordinates.
Police issuance
A government agency or office that has the power to issue of specific official document.
Issuing authority
The power to command, given instructions, influence people.
Authority
Four (4) types of police issuance
Memorandum
Circulars
Orders
Civilian letter
(4) Types of circulars
-General circulars
-Office circular
-Command memorandum circular
-PNP memorandum circular
Four (4) types of orders
-General order
-Special order
-Letter order
-Daily bulletin
When PNP is communicating outside the government.
Civilian letter
Instructions to concern persons.
Class C
Promulgation of directives.
Class B
General information.
Class A
PUBLICATION OF ANNOUNCEMENT from PNP and other government agencies.
Daily bulletin
Order in the form of letter to the concern person through proper channels.
Letter order
Orders and directives AFFECTING THE STATUS of a PNP personnel.
Special order
Orders and a directives covering organizational set-up.
General order
Issuances directed to a particular office, officials or employees concerning matters on assignment details and transfer of personnel, for compliance by all concern.
Orders
Almost like a memorandum but the PURPOSE is for POLICE GUIDELINES and is effective until further notice.
PNP MEMORANDUM CIRCULAR
Instructions regarding a particular activity and must be COMPLETELY WRITTEN A SPECIFIC PERIOD OF TIME; it has a TEMPORARY DURATION. Maybe ISSUED by COMMAND GROUP, DIRECTORIAL STAFF and is APPROVED by the CHIEF PNP.
Command memorandum circular
Informing MAJORITY or all personnel in a particular office or PNP Directory, not to those in the field.
Office circular
REPORTS that must be a REQUIRED COMPLIANCE for both members of the PNP and public.
General circulars
These are letters or reports applicable to individuals outside the government; it is distributed to a large number of people and is temporary in tone.
Circulars
An informal letter about matters to be remembered by personnels of organization; it is a common practice in Philippines National Police to remind PNP members about announcements, activities, or routine for the day.
Memorandum
It is a top secret document.
Security
