Taxation Flashcards
Taxation
Criteria for distinguishing between employees and independent contractors
- control
- ownership of tools
- chance of profit / risk of loss
- integration
- specific results
- intent
Taxation
Personal Services Business (Qualification)
A personal-services business (PSB) is:
• a business of providing services where:
o an individual who performs services on behalf of the corporation (“incorporated employee”), or any person related to the incorporated employee:
• is a specified shareholder of the corporation — a specified shareholder is an individual who owns, directly or indirectly, not less than a 10% interest in the company under consideration
AND
• the incorporated employee would reasonably be regarded as an employee of the person to whom the services were provided; but for the existence of the corporation
UNLESS
• the corporation employs in the business throughout the year more than five full-time employees
OR
• the services are provided to an associated corporation (see the e-book chapter on stakeholder relationships for a discussion on associated corporations).
Taxation
Personal Services Business (Tax rate and rules)
the following rules apply to income from a PSB:
- PSB income is not eligible for the small business deduction.
- PSB income is not eligible for the general rate reduction.
Additionally, no outlay or expenses are deductible related to earning PSB income, except the following:
- salary paid in the year to the incorporated employee
- the cost to the corporation of any benefits / allowances provided to the incorporated employee
- any amounts expended by the corporation to the extent that such expenses would have been deductible by an individual employee from the individual’s employment income
- legal expenses incurred in collecting fees for services rendered
The effective federal tax rate that applies to PSB income is 33%.
Taxation
Taxable vs Non-Taxable Benefits
Allowances: Motor vehicles used in travelling in the performance of employment duties
Taxable:
An allowance for motor vehicles is deemed not to be reasonable (and, therefore, taxable) if any of the following criteria apply:
- The allowance is not based solely on kilometres travelled in conducting the employer’s business (the employee is required to keep a log of employment kilometres to substantiate employment kilometres travelled).
- The employee receives both an allowance and a reimbursement for motor vehicle expenses.
- The employee is reimbursed an amount greater than the CRA’s limits.
Non-Taxable:
The CRA sets limits on the reasonability of the per-kilometre amount of a motor vehicle allowance. Allowances within these limits are not taxable. If the per-kilometre rates are greater than the amounts below, the entire amount becomes taxable, not just the incremental difference.
In 2020, the limits are $0.59 per kilometre for the first 5,000 kilometres driven, and $0.53 per kilometre driven over 5,000.
Taxation
Taxable vs Non-Taxable Benefits
Allowances: Travelling expenses other than motor vehicle expenses
Taxable:
If an allowance is either unreasonably high or unreasonably low, it is included in the employee’s income as a taxable benefit, and the employee can then deduct expenses to the extent that the employee qualifies to deduct those expenses.
Non-Taxable:
The allowance is generally considered to be reasonable (and, therefore, exempt from tax) if the amount of the allowance is approximately equal to the amount spent by the employee on accommodation, travel (other than motor vehicle), and meals.
Taxation
Taxable vs Non-Taxable Benefits
Counselling services
Taxable:
Employer payments for financial counselling services (other than for job replacement or retiring) and income tax return preparation are taxable.
Non-Taxable:
Employer payments for counselling services in respect of mental or physical health and re-employment or retirement of an employee are not taxable.
Taxation
Taxable vs Non-Taxable Benefits
Discounts
Taxable:
Discounts on merchandise where the price paid by the employee is less than the fair value of the merchandise and the employee received the discount because of their employment. The difference between the fair value of the merchandise and the price paid by the employee is a taxable benefit.
Non-Taxable:
Discounts on merchandise where the price paid by the employee is less than the fair value of the merchandise, but similar discounts are available to the general public, are not taxable.
Taxation
Taxable vs Non-Taxable Benefits
Gifts and awards
Taxable:
Gifts and awards are taxable when any of the following criteria apply:
- They are non-cash in excess of $500 in a year in aggregate.
- They are cash or near cash (such as gift certificates).
- They are given for performance, such as an award for meeting a sales target.
- They are given to non-arm’s length employees, such as relatives, shareholders, or people related to them.
The fair market value of each gift is used to calculate the total value of gifts and awards given in the year. The value of GST/HST must be included.
Non-Taxable:
Gifts and awards are not taxable when any of the following criteria apply:
- They are non-cash, up to an aggregate of $500 per year.
- They are immaterial (such as coffee, tea, mugs, or T-shirts).
Taxation
Taxable vs Non-Taxable Benefits
Service Awards
Taxable:
X
Non-Taxable:
In addition to the gifts and awards discussed above, a separate length of service award is not taxable if all of the following criteria apply:
- It is given for at least five years of service (and after that, in increments of five years).
- It is non-cash, up to a value of $500.
- It is paid to an arm’s length employee.
Taxation
Taxable vs Non-Taxable Benefits
Health Care
Taxable:
Employer premiums paid for a public health-care plan are taxable.
Non-Taxable:
Employer premiums paid for a private health-care plan are not taxable.
Taxation
Taxable vs Non-Taxable Benefits
Life Insurance
Taxable:
Employer premiums paid for life insurance on an employee’s life are a taxable benefit to the employee if the employee is the beneficiary under the plan.
Non-Taxable:
Employer premiums paid for life insurance on an employee’s life are not a taxable benefit to the employee if the employer is the beneficiary under the plan.
Taxation
Taxable vs Non-Taxable Benefits
Meals
Taxable:
Subsidized meals offered to the employee at less than cost to the employer are taxable.
Non-Taxable:
Subsidized meals offered to the employee where the price paid by the employee is equal to or greater than the cost to the employer are not taxable.
Taxation
Taxable vs Non-Taxable Benefits
Pension Plans
Taxable:
X
Non-Taxable:
Employer contributions to registered pension plans (RPP), deferred profit sharing plans, and the Canada Pension Plan (CPP) are not taxable.
Taxation
Taxable vs Non-Taxable Benefits
Recreational facilities or club dues
Taxable:
The use of employer recreational facilities and club dues incurred for the benefit of the employee are taxable.
Non-Taxable:
The use of employer recreational facilities and club dues incurred primarily for the benefit of the employer are not taxable.
Under the ITA, the term “primarily” is generally considered to be more than 50%.
Taxation
Taxable vs Non-Taxable Benefits
Reimbursements
Taxable:
X
Non-Taxable:
A reimbursement is an amount paid by an employer to an employee as substantiated by vouchers or receipts.
The general rule is that the amount is not taxable if the reimbursement is for employment-related expenses. If the amount is for a personal expense, it is taxable.
Also see the rule for relocation payments: reimbursements for housing loss.
Taxation
Taxable vs Non-Taxable Benefits
Relocation payments
Taxable Benefit:
When an employer requires a current or potential employee to relocate for employment purposes, the employer may provide the employee with a moving allowance or may reimburse the employee for moving expenses.
If a moving allowance is provided, the amount of the allowance is a taxable benefit to the employee; however, the employee can then deduct eligible moving expenses.
Non-Taxable Benefit:
If the employer reimburses the employee for moving expenses, the amount of the reimbursement is not a taxable benefit.
(Note: As the employee has been reimbursed for the moving expenses, the employee cannot then deduct moving expenses.)
Taxation
Taxable vs Non-Taxable Benefits
Relocation payments: Housing Loss
Taxable Benefit:
When an employee is required to move for employment purposes and, as a result, sells his or her former residence at a loss, his or her employer may reimburse the employee for some or all of the loss.
One-half of any reimbursement in excess of $15,000 is a taxable benefit to the employee.
For example, an employee may sell her former residence at a loss of $40,000 and her employer may reimburse her for $32,000 of the loss. The taxable benefit to the employee is ($32,000 – $15,000) × ½ = $8,500.
Taxation
Taxable vs Non-Taxable Benefits
Tools
Taxable:
If the cost of tools used for employment is reimbursed, and if the employee owns the tools after the reimbursement, the reimbursement is taxable.
Non-Taxable:
If the cost of tools used for employment is reimbursed, and if the employer owns the tools after the reimbursement, the reimbursement is not taxable.
Taxation
Taxable vs Non-Taxable Benefits
Transportation passes
Taxable:
Airline transportation passes to airline employees who are paying less than 50% of economy fare on a space-confirmed basis are taxable.
Non-Taxable:
Transportation passes for bus, air, and rail employees (standby flying only) are not taxable.
Taxation
Taxable vs Non-Taxable Benefits
Tuition fees
Taxable:
Tuition fees paid or reimbursed on behalf of an employee for the benefit of the employee are taxable.
Non-Taxable:
Tuition fees paid or reimbursed on behalf of an employee for the benefit of the employer are not taxable.
Taxation
Taxable Benefit
Stand-by Charge
A standby charge is assessed when an employer provides an employee with an automobile and the employee is permitted to use the automobile for personal purposes. The benefit arises because the employee does not have to use after-tax cash to either purchase or lease an automobile for personal purposes. The employer may either own or lease the automobile.
Calculation of the standby charge when the automobile is not used more than 50% of the time for employment purposes:
Employer owns the vehicle: 2% × (C × D)
Employer leases the vehicle: 2/3 × (E – F)
C: The full original cost of the automobile including sales tax (GST/HST and PST)
D: Total available * days when the employer owned the vehicle / 30 (result is rounded to the nearest whole number, unless the fraction is 0.5, in which case it is rounded down to the nearest whole number)
E: Lease payments for the year including sales tax
F: Portion of the lease payments made for loss or damages and any liability arising as a result of the use of the automobile.
Reduction in standby charge if:
- The employee is required to use the automobile for employment duties.
- The automobile is used primarily (50% or more) for employment purposes.
- Personal-use kilometres for the year are less than 20,004.
Reduction amount = taxable benefit x (Personal-use kilometres) / (1,667 × D)
Taxation
Taxable Benefit
Operating Cost Benefit
Automobile is not used more than 50% of the time for employment purposes = personal kilometres × prescribed rate
Automobile is used more than 50% of the time for employment purposes = Lesser of:
- personal kilometres × prescribed rate
- one-half of standby charge
The prescribed rate for 2020 is $0.28 per kilometre of personal use (unchanged from 2019).