Supplier Selection and Accreditation Flashcards
refers to a series of processes that are executed to acquire goods and services for an organization.
Procurement
is the act of buying the goods and services that a company needs to operate and/or manufacture products; an important transactional step in the procurement life cycle.
Purchasing
It is the responsibility of the pharmacists (_) to select supplier that will provide pharmaceuticals of _ quality and of _ cost.
It is the responsibility of the pharmacists (in-charge) to select supplier that will provide pharmaceuticals of highest quality and of lowest cost.
Procurement
- Identify a _
- _ and _ supplier
- Create _ list
- Issue _
- Evaluate supplier _
- _ contracts
- _ product/service
- Perform _
- Analyse _ and _
- Build supplier _
Procurement
- Identify a need
- Research and source supplier
- Create supplier list
- Issue RFQ
- Evaluate supplier quotes
- Negotiate contracts
- Receive product/service
- Perform quality check
- Analyse KPI’s and margins
- Build supplier relationship
RFQ
Request for Quotation
KPI
Key Performance Indicator
Purchasing
- Receive _
- Evaluate received _
- Create _
- _ of product/service
- _ of product/service
- _ payment to supplier
Purchasing
- Receive purchase requisition
- Evaluate received RFQ
- Create Purchase Orders
- Receipt of product/service
- QA of product/service
- Process payment to supplier
Introduction
> Choosing the right _ entails review of the price offers by _ than one supplier. _ factors will be considered such as _ (value for money), _ and _.
> There should be a _ in place when _ a supplier. A system that helps you determine _ you need from the supplier, identify _ suppliers and select the right one
Introduction
> Choosing the right supplier entails review of the price offers by more than one supplier. Several factors will be considered such as quality (value for money), reliability and service.
> There should be a system in place when qualifying a supplier. A system that helps you determine what you need from the supplier, identify potential suppliers and select the right one
Steps in Selecting Supplier
- Thinking strategically- Identify the need of the company
- Set the qualifications for the suppliers
- Identify potential suppliers
- Choose a supplier
STEPS IN SELECTING SUPPLIER
- Thinking strategically- Identify the need of the
company
- The most effective suppliers are those who offer products or services that _ - or _ - the needs of your business. Identify the _ of the company and not just what the suppliers offer. Having a choice of _ would be better than having only one or exclusive supplier.
- What may happen if you have an exclusivity contract with a supplier?
STEPS IN SELECTING SUPPLIER
- Thinking strategically- Identify the need of the
company
- The most effective suppliers are those who offer products or services that match - or exceed - the needs of your business. Identify the need of the company and not just what the suppliers offer. Having a choice of suppliers would be better than having only one or exclusive supplier.
- What may happen if you have an exclusivity contract with a supplier?
STEPS IN SELECTING SUPPLIER
- Set the qualifications for the suppliers
- _ may be the top on the list, this is the supplier’s commitment to you
- Customer associates quality with _ not with the _
- The _ in terms of value for money is decided based on how much one is willing to _ for the supplies with consideration of the _, _ and _
- Strong _ and clear _
- _ to make sure that the supplier is capable of delivering what you need
STEPS IN SELECTING SUPPLIER
- Set the qualifications for the suppliers
- Reliability may be the top on the list, this is the supplier’s commitment to you
- Customer associates quality with you not with the supplier
- The quality in terms of value for money is decided based on how much one is willing to pay for the supplies with consideration of the cost, reliability and quality
- Strong service and clear communication
- Financial security to make sure that the supplier is capable of delivering what you need
Examples of Technical Considerations: (ASHP)
- On request of the _, the _ should furnish:
a. _ data.
b. _ data.
c. _ data.
d. _ data.
e. Descriptions of _ for raw materials and finished products.
f. Any other information that may be _ of the _ of a given finished drug product - There should _ history of _ product recalls indicative of deficient _.
- The _ should permit visits (during normal business hours) by the _ to inspect its _ and _ procedures.
- _ drug products should conform to the requirements of _ (the most recent edition) unless otherwise specified by the _. Items not recognized by _ should meet the specifications set forth by the _.
- To the extent possible, _ products should be available in _ unit or _ packages. These packages should conform to the _
- The _ and _ of the _ of the final dosage form and the _ or _ should be present on the product labeling.
- _ should be clearly indicated on the package label and, unless _ properties warrant otherwise, should occur in _ or _.
- _, _, and _ information should be available to the
pharmacist on request. _ information should be available _. - _ that are important for proper use of the product should be _ available.
- On request, the supplier should furnish _ of any claims made with respect to the efficacy, safety, and _ of its products.
- On request, the supplier should furnish, at no charge, a reasonable _ of its products to enable the pharmacist to evaluate the products’ _ traits, including _ (appearance and absence of physical deterioration or flaws), _, and _
Examples of Technical Considerations: (ASHP)
- On request of the pharmacist, the supplier should furnish:
a. Analytical control data.
b. Sterility testing data.
c. Bioavailability data.
d. Bioequivalency data.
e. Descriptions of testing procedures for raw materials and finished products.
f. Any other information that may be indicative of the quality of a given finished drug
product - There should be no history of recurring product recalls indicative of deficient quality control
procedures. - The supplier should permit visits (during normal business hours) by the pharmacist to
inspect its manufacturing and control procedures. - All drug products should conform to the requirements
of The United States Pharmacopeia—The National Formulary (USP—NF) (the most recent
edition) unless otherwise specified by the pharmacist. Items not recognized by USP—NF
should meet the specifications set forth by the pharmacist. - To the extent possible, all products should be available in single unit or unit dose
packages. These packages should conform to the “ASHP Technical Assistance Bulletin on
Single Unit and Unit Dose Packages of Drugs.” - The name and address of the manufacturer of the final dosage form and the packager or
distributor should be present on the product labeling. - Expiration dates should be clearly indicated on the package label and, unless stability
properties warrant otherwise, should occur in January or July. - Therapeutic, biopharmaceutic, and toxicologic information should be available to the
pharmacist on request. Toxicity information should be available around the clock - Patient/staff educational materials that are important for proper use of the product
should be routinely available. - On request, the supplier should furnish proof of any claims made with respect to the
efficacy, safety, and superiority of its products. - On request, the supplier should furnish, at no charge, a reasonable quantity of its
products to enable the pharmacist to evaluate the products’ physical traits, including
pharmaceutical elegance (appearance and absence of physical deterioration or flaws),
packaging, and labeling
refers to the physical description of the goods or services, as well as the Procuring Entity’s requirements in terms of the functional, performance, environmental interface and design standard requirements to be met by the goods to be manufactured or supplied, or the services to be rendered
Technical specifications
Prepare a shortlist of suppliers ( those that meet the set requirements) is equally important as identifying what you need.
Identify potential suppliers
• Different procurement methods are used by different companies. The most common are selective bidding and the single source procurement (or request for quotation). From the selected method, prices are compared.
• Price is an important consideration, however not the single one.
Choose a supplier
