STUDY UNIT 4

Question 1

IMPORTANCE OF FILE MANAGEMENT:

Answer 1

1. facilitates quick and easy retrieval of documents
2. case load management
3. ensures that each file receives the attention it deserves
4. reduces the risk of professional negligence
5. ensures compliance with legal and regulatory requirements

Question 2

FILE MANAGEMENT SYSTEMS IN LEGAL PRACTICE:

Answer 2

1. paper-based filing system
2. electronic filing system
3. hybrid filing system

Question 3

GENERAL REQUIREMENTS TO A GOOD FILING SYSTEM:

Answer 3

1. safe and dustproof storage
2. files should be easy to find
3. suit the needs of the practice
4. adaptability to the changes in the legal practice
5. closed files to be kept in the archives

Question 4

TYPES OF FILING SYSTEMS:

Answer 4

1. Alphabetic filing system
2. Numerical filing system
3. Combination filing system

Question 5

WHO APPROVES NEW FILES?

Answer 5

-the director or supervising attorney

Question 6

RULE 54.9

Answer 6

Keep accounting records and client files for 7 years

Question 7

RULE 54.12

Answer 7

Firms must account to clients within a reasonable time after case closure.