Structure

Question 1

What are the 3 principle project interests?

Answer 1

Business, user and supplier

Question 2

Who represents the business interest?

Answer 2

Executive

Question 3

What are the four levels of management?

Answer 3

1. Corporate/Programme Management
2. Project Board
3. Project Manager
4. Team Manager

Question 4

What are the corporate/programme management responsible for?

Answer 4

Final say and provide the mandate

Question 5

What does the Project Board consist of?

Answer 5

Executive, Senior user and Senior Supplier

Question 6

What is the project board responsible for?

Answer 6

Owns the project and responsible for directing and managing it in line with the constraints put in place by corporate/programme. Accountable for projects success. Directs project management. Approve plans, management stages and resources.

Question 7

What is a project management team?

Answer 7

Temporary structure to manage a project

Question 8

What are the different interests of the project board?

Answer 8

Executive: Value for money and final decision
Senior User: defining benefits and scope
Senior supplier: technical input

Question 9

What are the criteria of a successful project?

Answer 9

Represents stakeholders
Define responsibilities for directing, managing and delivering PM
Defines accountability at each level
Review project roles
Effective communication flow between stakeholders

Question 10

What are the minimum organisation requirements?

Answer 10

Define organisation roles and responsibilities
Document rules for delegating change authority
Define its engagement and communication approach
Maintain management products: PID and Communication Management Approach

Question 11

What are the 4 characteristics of a good project board?

Answer 11

Authority
Credibility
Ability to delegate
Availability

Question 12

Who is responsible for project assurance?

Answer 12

The Project Board. Responsible for monitoring performance and products

Question 13

What are the responsibilities of a project manager?

Answer 13

Day to day management
Runs project on behalf of the Project Board
Manages team Manager and project support

Question 14

What are the competencies of a project manager?

Answer 14

Planning
Strategy
Product and project needs
User needs
Negotiation
Time management
Line management
Cost management
Conflict management
Communication
Problem solving
Attention to detail
Teamwork
Quality
Product status
Changes and monitoring

Question 15

What does the team manager do?

Answer 15

Ensure that production of products in allocated to them via the PM via the work programme
Prepare work plan
Provide recommendations on tailoring
Produce checkpoint reports
Identify any issues regarding work plan
Advise on deviation and possible corrective actions
Pass back product developments
|Ensure that appropriate entries in quality register

Question 16

What are the responsibilities relevant to organisation theme?

Answer 16

Corporate/programme appoints the executive and project manager
Executive confirms the structure of the project management team. Approves the communication strategy
Project Manager: Prepares the communication strategy updates the project management team

Question 17

What is a Senior Manager and their responsibilities

Answer 17

The Senior User represents those groups who will use or gain benefit from the project.
This role will normally be undertaken by someone operating at a senior level within the user organisation.
The Project Board role accountable for ensuring that user needs are specified correctly and that the solution meets those needs

Responsibilities

• Ensuring user needs are understood and accurately specified
• Commiting user resources
• Communicating between the user community and the project team
• Ensuring that the solution meets user expectations, satisfies user needs and contributes towards realising the business benefits

Question 18

What is a Senior Supplier and their responsibilities

Answer 18

Provides knowledge and experience in main disciplines involved in deliverables.
Represents the interests of those designing, developing, facilitating and implementing the project’s products.
The Senior Suppler can come from the customer organization (e.g., Purchasing Manager) or they can come from a supplier. The Senior Supplier role can be one or more persons.
Responsibilities
They provide supplier resources to the project
Ensure that the right people, tools, equipment and knowledge are in place, and that the products will meet the expected criteria, including quality criteria.

Question 19

What is assurance and responsibilities

Answer 19

The Project Board’s responsibilities to assure itself that the project is being conducted correctly.

Responsibilities
monitoring, inspecting, and proposing measures to correct or improve a company’s final products and processes in order to meet established quality standards.
• business assurance for the Executive,
• user assurance for the Senior User(s),
• supplier assurance for the Senior Supplier(s).

Question 20

Project Manager

Answer 20

The person given the authority and responsibility to manage the project on a day-to-day basis to deliver the
required products within the constraints agreed with the Project Board.

Question 21

Team Manager

Answer 21

The person responsible for the production of those products allocated by the Project Manager (as defined in a
Work Package) to an appropriate quality, timescale and at a cost acceptable to the Project Board. This role
reports to, and takes direction from, the Project Manager. If a Team Manager is not assigned, then the Project
Manager undertakes the responsibilities of the Team Manager role.

Question 22

Project Support

Answer 22

An administrative role in the project management team. Project Support can be in the form of advice and help
with project management tools, guidance, administrative services such as filing, and the collection of actual
data. Reporting on progress, resources, finance or costings
Overseeing projects, mitigating risks and solving issues
Quality assurance, for example through collating data, auditing or compliance checks
Scheduling meetings and setting agendas for the project team
Internal and external stakeholder management
Updating project records