Structure Flashcards
What are the 3 principle project interests?
Business, user and supplier
Who represents the business interest?
Executive
What are the four levels of management?
- Corporate/Programme Management
- Project Board
- Project Manager
- Team Manager
What are the corporate/programme management responsible for?
Final say and provide the mandate
What does the Project Board consist of?
Executive, Senior user and Senior Supplier
What is the project board responsible for?
Owns the project and responsible for directing and managing it in line with the constraints put in place by corporate/programme. Accountable for projects success. Directs project management. Approve plans, management stages and resources.
What is a project management team?
Temporary structure to manage a project
What are the different interests of the project board?
Executive: Value for money and final decision
Senior User: defining benefits and scope
Senior supplier: technical input
What are the criteria of a successful project?
Represents stakeholders
Define responsibilities for directing, managing and delivering PM
Defines accountability at each level
Review project roles
Effective communication flow between stakeholders
What are the minimum organisation requirements?
Define organisation roles and responsibilities
Document rules for delegating change authority
Define its engagement and communication approach
Maintain management products: PID and Communication Management Approach
What are the 4 characteristics of a good project board?
Authority
Credibility
Ability to delegate
Availability
Who is responsible for project assurance?
The Project Board. Responsible for monitoring performance and products
What are the responsibilities of a project manager?
Day to day management
Runs project on behalf of the Project Board
Manages team Manager and project support
What are the competencies of a project manager?
Planning Strategy Product and project needs User needs Negotiation Time management Line management Cost management Conflict management Communication Problem solving Attention to detail Teamwork Quality Product status Changes and monitoring
What does the team manager do?
Ensure that production of products in allocated to them via the PM via the work programme
Prepare work plan
Provide recommendations on tailoring
Produce checkpoint reports
Identify any issues regarding work plan
Advise on deviation and possible corrective actions
Pass back product developments
|Ensure that appropriate entries in quality register
What are the responsibilities relevant to organisation theme?
Corporate/programme appoints the executive and project manager
Executive confirms the structure of the project management team. Approves the communication strategy
Project Manager: Prepares the communication strategy updates the project management team
What is a Senior Manager and their responsibilities
The Senior User represents those groups who will use or gain benefit from the project.
This role will normally be undertaken by someone operating at a senior level within the user organisation.
The Project Board role accountable for ensuring that user needs are specified correctly and that the solution meets those needs
Responsibilities
- Ensuring user needs are understood and accurately specified
- Commiting user resources
- Communicating between the user community and the project team
- Ensuring that the solution meets user expectations, satisfies user needs and contributes towards realising the business benefits
What is a Senior Supplier and their responsibilities
Provides knowledge and experience in main disciplines involved in deliverables.
Represents the interests of those designing, developing, facilitating and implementing the project’s products.
The Senior Suppler can come from the customer organization (e.g., Purchasing Manager) or they can come from a supplier. The Senior Supplier role can be one or more persons.
Responsibilities
They provide supplier resources to the project
Ensure that the right people, tools, equipment and knowledge are in place, and that the products will meet the expected criteria, including quality criteria.
What is assurance and responsibilities
The Project Board’s responsibilities to assure itself that the project is being conducted correctly.
Responsibilities
monitoring, inspecting, and proposing measures to correct or improve a company’s final products and processes in order to meet established quality standards.
• business assurance for the Executive,
• user assurance for the Senior User(s),
• supplier assurance for the Senior Supplier(s).
Project Manager
The person given the authority and responsibility to manage the project on a day-to-day basis to deliver the
required products within the constraints agreed with the Project Board.
Team Manager
The person responsible for the production of those products allocated by the Project Manager (as defined in a
Work Package) to an appropriate quality, timescale and at a cost acceptable to the Project Board. This role
reports to, and takes direction from, the Project Manager. If a Team Manager is not assigned, then the Project
Manager undertakes the responsibilities of the Team Manager role.
Project Support
An administrative role in the project management team. Project Support can be in the form of advice and help
with project management tools, guidance, administrative services such as filing, and the collection of actual
data. Reporting on progress, resources, finance or costings
Overseeing projects, mitigating risks and solving issues
Quality assurance, for example through collating data, auditing or compliance checks
Scheduling meetings and setting agendas for the project team
Internal and external stakeholder management
Updating project records
