Strategic Plannig Flashcards
What is the need for public safety agencies to establish quality strategic plan?
a) Justifies our existence
b) Identifies goals for the agency
c) Identifies the agencies focus
d) Provides a sense of purpose
e) Identifies what the agency wants to become
f) Transparency
g) Identifies strengths and weaknesses
h) Helps gauge progress
Why is a strategic plan considered to be a process rather than a formal document?
a) One topic builds on to another (systematic)
b) Provides direction on where you want to go
c) It’s on-going (continuous)
d) It’s very fluid
e) Requires a timeline
f) Mission statement may change
g) It’s analytical (results driven)
How is a strategic plan a leadership tool?
a) Helps create buy-in
b) Establishes employee engagement (buy in)
c) Help employees understand the overall mission
d) Identify mission critical tasks
e) Identifies how you prioritize
Describe how to conduct an environmental scan?
a) SWOT analysis (strengths, weaknesses, opportunities, threats) Is it real or Is perceived? What can we do about it?
b) Identify internal and external factors
c) Creates stakeholder engagement (our work doesn’t exist in a vacuum – this helps to get buy-in)
d) Helps identify critical issues
Why should agencies reach out to stakeholders to be part of the strategic planning process?
a) To get buy-in
b) Provide funding
c) May offer mission critical information
d) Be part of the process to help sell it
e) Offer proposed legislation
f) Comprehensive understanding of circumstances surrounding
What is the difference between a Goal, Measurable Objective, and Strategies?
Goals are what you want to accomplish, M.O.’s are techniques used to measure your goals, and Strategies are the action steps used to move the needle on your M.O.’s
Describe how strategic planning may be used as a point of reference?
a) Demonstrates progress
b) It’s your north star (how to get back on track)
c) Could be used for budget requests or proposals
d) Shows how you meet and exceed expectations
e) Allows the organization to know where they are and where they are going
Explain how strategic planning process is continuous?
a) It’s on-going This is a living document
b) Changes as your objectives change
c) Continuously reassessing
d) Environmental scans (adapting to it)
Describe 6 elements of a strategic plan
- Mission: why we exist/distinguish from other groups
- Vision: who we want to be
- Goals: what we want to accomplish
- Environmental scan: what needs to be addressed (SWOT analysis)
- Measurable objectives: measure the progress of your goals
- Strategies: action steps to move the needle on your measurable objectives
Describe the necessary components of measurable objectives.
Specific – is it clear, concise, and tangible
Measurable – what metric will be used to define success
Attainable – is it reasonably within your control to accomplish
Relevant – does it align with the division goals and agency mission
Time Based – when does this need to be accomplished
7 Rules of Performance Measures:
- Logical and related to goals
- Easy to understand
- Monitored regularly
- Readily accessible
- Based on specific benchmarks
- Quantified and measurable
- Defined with specific performance targets
What are some ways to ensure the implementation and execution of a strategic plan?
a. See through competition, effective leadership, Stakeholder engagement, activity monitoring
b. Performance Measures
c. Things you need to have in place to make it happen
d. Execution
e. Policy development
f. Performance measurement
- Performance measurement
establish metrics for success and assessing results – is a critical first step in making informed decisions in all areas of government, including public safety
Strategic planning:
the process by which the guiding members of an organization envision its future and develop the procedures and operations necessary to achieve that future
