Stocktaking

Question 1

What is the stocktaking period?

Answer 1

1st July - 30th June.

Question 2

When are the best times to conduct a stocktake?

Answer 2

1. At Sea
2. Lull Periods
3. In a RAP or maintenance period.

Question 3

Name six things you should consider as a manager when conducting a stocktake?

Answer 3

1. Ships program
2. Weather / Sea State
3. Departmental required
4. Resources required
5. Personnel required
6. Time of the year for the financial year.

Question 4

What are the stocktake cycles and give examples of items under these cycles?

Answer 4

1. Monthly = Arms (Weapons), Controlled Drugs and Pharmaceuticals.
2. Bi-Annually = Codified consumables and Medical Consumables.
3. On change of custodian = PLR items.

Question 5

Name FIVE physical checks you should conduct when physically counting items.

Answer 5

1. S/N’s and B/N’s matches on the count sheet
2. Serviceability of the item and packaging.
3. Quantity label on the packaging matches with the physical count.
4. If labels are legible (clear).
5. Placing them into the bins neat and tidly.

Question 6

What are EIGHT actions you can take to investigate a lost codified item during the physical count?

Answer 6

1. Check Bi-Query Transaction History
2. Ask relevant Departments
3. Look at other bin locations
4. Leave the stocktake open until the full stocktake has been completed.
5. Check SAP Material Movement
6. Check FMMS Job usage and history
7. Check the Temp Loan Book and;
8. Check relevant skills.

Question 7

Who has the authority to finalise a stocktake? What PA authority level do they require? State the ref.

Answer 7

1. PAM = Authority.

Ref: NZBR 180, Chap 2, Sec 6, Art 0276.