Statewide Procurement Division Flashcards
What is SPD (Statewide Procurement Division)
The state’s central authority of the procurement of non-IT goods and services
Manages statewide contracts and exercises procurement authority delegation
Provides guidance on procurement practices
Provide oversight and procurement assistance
Delegates purchasing authority to state agencies
What departments are in SPD
Procurement Policy and Outreach
Contract Development
Contract Management
Historically Underutilized Business
Statewide Fleet, Travel, and Mail
What does the Procurement Policy and Outreach department do
Provide training and policy development
Provide outreach
Provide procurement oversight and delegation (POD)
Within the Procurement Policy and Outreach, what is included in training and policy development
Developing and maintain BTP, CTCD, and CTCM training
Provide continuing education courses required for maintenance of certifications
Conducts policy research and clarification
Within the Procurement Policy and Outreach, what is included in outreach
Provides custom support for:
Texas SmartBuy support and membership
Electronic State Business Daily (ESBD)
Centralized Master Bidders List (CMBL)
Vendor Performance Tracking System (VPTS)
Within the Procurement Policy and Outreach, what is included in procurement oversight and delegation (POD)
Performs reviews for service solicitations over $100K and delegates purchasing authority
Submits solicitations of anticipated value of $5million or greater for Contract Advisory Team (CAT) review
What does the Contract Development department do
Develop Terms, Managed, and TXMAS contracts
Performs reviews for solicitations for goods over &50K via open market requisitions (OMR) and approves delegation of purchasing authority
What does the Contract Management department do
Assists state agencies, higher educations institutions, Texas SmartBuy members, and contractors with:
Day-to-day contract management
Contract administration
Reporting requirement
Vendor performance issues related to statewide contracts
What does the Historically Underutilized Business Program do
Promotes equal business opportunities to remedy disparity in state procurement and contracting by:
Certifies Texas-based vendors as HUBS which includes minority
owned, woman owned, or service-disabled veteran owned
Contract developers or purchasers must make a good faith effort to
identify HUB subcontracting opportunities when the contract
value is $100,000 or greater
What does the Statewide Fleet, Travel, and Mail Department do
Manages the state vehicle reporting system
Provides travel services contracts - required for state agencies and available to TX Smartbuy members
Delivers and collects interagency mail for state agencies
What Agency submissions and documents are required by Statute
Agency Procurement Plan
Agency Contract Management Handbook
Hub Program Reports
Agency Contract Management Procedures
What is the Agency Procurement Plan
Identifies management controls and purchasing oversight authority in accordance with the policy guidance contained in the Guide
Due to SPD annually by November 30
What is the Agency Contract Management Handbook
Establishes consistent contracting policies and practices
May include standard contract provisions and formats
What is the HUB Program Reports
Each agency must submit its HUB expenditures to the Statewide HUB program for inclusion in the HUB report
What applications are supported by SPD
Texas SmartBuy
ESBD (Electronic State Business Daily)
CMBL (Centralized Master Bidders List)
VPTS (Vendor Performance Tracker System)
