Starting Definitions Flashcards
Project
a temporary endeavor to create a unique product, service or result.
Program
related projects managed in a co-ordinated manner to obtain benefits not available if managed individually.
Portfolio
projects and programs and operations managed in a coordinated way to achieve the organization’s strategic objectives
Program Management
focuses on interdependencies between projects to determine the optimal approach for managing them.
Portfolio Management
Aligns portfolio with organization strategies by selecting the right programs or projects, prioritizing the work, and providing the resources.
Distinct Project Management Methods
a. as a standalone
b. within a program
c. within a portfolio
Project Lifecycles
the series of phases that a project goes through from its start through to its finish
Phase Gate
a review at the end of a phase where a decision is made
Stage gate. Decision gate. Kill point.
Predictive Lifecycle
the project scope, time and costs are determined in the early phases of the cycle
Iterative Lifecycle
Schedule and cost estimated are modified as we learn more with every iteration.
Iteration
defined as a timebox where work is done. Can be called sprints.
Progressive Elaboration
the iterative process of increasing the level of detail in a project plan as greater amounts of information and more accurate estimates become available.
Incremental Lifecycle
the deliverable is produced whereby each iteration incrementally adds more functionality
Adaptive (Agile) Lifecycle
the detailed scope is defined and approved before teh start of the iteration
Hybrid Lifecycle
where the known aspects of the project follow the Predictive Lifecycle, and the lesser known aspects of the project follow the Adaptive Lifecycle.
Product Lifecycle
the entire evolution of a product from concept through to retirement
Process
series of steps that we take in order to achieve a particular result
Purpose of Project Mangement
to move a project through its lifecycle by executing a series of processes.
Knowledge Areas
Integration Management. Scope Management. Schedule Management. Cost Management. Quality Management. Resource Management. Communication Management. Risk Management. Procurement Management. Stakeholder Management.
The Project Business Case
a documented economic feasibility study that is used as a basis for the authorization of further project management activities. It includes Business Needs, Analysis, Options, Recommendation, and Evaluation. It is used to measure the success of the project.
The Project Benefits Management Plan
describes how and when the benefits of the project will be delivered and how the benefits will be measured. It includes Benefits, Strategic Alignment, Timings, Metrics, Ownership, Assumptions, and Risks. The maintenance of this plan will be an iterative activity.
Enterprise Environmental Factors (EEFs)
one of the influences which will impact a project which are not under immediate control of the project manager or the project team.
Internal EEFs
Organizational culture. Basic geography. IT and Infrastructure. Resource Availability. Employee Capability.
External EEFs
Market conditions. Social & cultural influences. Legal restrictions and industry standards. Commercial databases & academic research. Financial considerations. Physical environmental elements.
Organizational Process Assets - (OPAs)
Always internal, they’re tools you can use to execute your projects better, and can be added to or updated over time. They are grouped into two: PPPs & OKBs.
Policies, Processes & Procedures (PPPs)
standardized for your organization. These PPPs may be available as it applies to the 5 Process Groups like, Templates, recommended methods, guidelines, pre-approved lists, definitions, procedures.
Organizational Knowledge Bases
a repository of information created by tour organization to help with planning and managing projects. Will include Lessons learned, historical info, files from previous projects, finance info, other data repositories, and more.
ITTOs
Inputs (needed to start the process, and to refer to while executing the process). Tools & Techniques (used during the process). Outputs (deliverable or outcome produced by carrying out the process).
Common ITTOs:
- Organizational Process Assests
- Enterprise Environmental Factors
- Project Management Plan
- Work Performance Data/Information/Reports
- Project Documents (Issue log, Project Schedule, Stakeholder register, etc)
