Starting Definitions

Question 1

Project

Answer 1

a temporary endeavor to create a unique product, service or result.

Question 2

Program

Answer 2

related projects managed in a co-ordinated manner to obtain benefits not available if managed individually.

Question 3

Portfolio

Answer 3

projects and programs and operations managed in a coordinated way to achieve the organization’s strategic objectives

Question 4

Program Management

Answer 4

focuses on interdependencies between projects to determine the optimal approach for managing them.

Question 5

Portfolio Management

Answer 5

Aligns portfolio with organization strategies by selecting the right programs or projects, prioritizing the work, and providing the resources.

Question 6

Distinct Project Management Methods

Answer 6

a. as a standalone
b. within a program
c. within a portfolio

Question 7

Project Lifecycles

Answer 7

the series of phases that a project goes through from its start through to its finish

Question 8

Phase Gate

Answer 8

a review at the end of a phase where a decision is made
Stage gate. Decision gate. Kill point.

Question 9

Predictive Lifecycle

Answer 9

the project scope, time and costs are determined in the early phases of the cycle

Question 10

Iterative Lifecycle

Answer 10

Schedule and cost estimated are modified as we learn more with every iteration.

Question 11

Iteration

Answer 11

defined as a timebox where work is done. Can be called sprints.

Question 12

Progressive Elaboration

Answer 12

the iterative process of increasing the level of detail in a project plan as greater amounts of information and more accurate estimates become available.

Question 13

Incremental Lifecycle

Answer 13

the deliverable is produced whereby each iteration incrementally adds more functionality

Question 14

Adaptive (Agile) Lifecycle

Answer 14

the detailed scope is defined and approved before teh start of the iteration

Question 15

Hybrid Lifecycle

Answer 15

where the known aspects of the project follow the Predictive Lifecycle, and the lesser known aspects of the project follow the Adaptive Lifecycle.

Question 16

Product Lifecycle

Answer 16

the entire evolution of a product from concept through to retirement

Question 17

Process

Answer 17

series of steps that we take in order to achieve a particular result

Question 18

Purpose of Project Mangement

Answer 18

to move a project through its lifecycle by executing a series of processes.

Question 19

Knowledge Areas

Answer 19

Integration Management. Scope Management. Schedule Management. Cost Management. Quality Management. Resource Management. Communication Management. Risk Management. Procurement Management. Stakeholder Management.

Question 20

The Project Business Case

Answer 20

a documented economic feasibility study that is used as a basis for the authorization of further project management activities. It includes Business Needs, Analysis, Options, Recommendation, and Evaluation. It is used to measure the success of the project.

Question 21

The Project Benefits Management Plan

Answer 21

describes how and when the benefits of the project will be delivered and how the benefits will be measured. It includes Benefits, Strategic Alignment, Timings, Metrics, Ownership, Assumptions, and Risks. The maintenance of this plan will be an iterative activity.

Question 22

Enterprise Environmental Factors (EEFs)

Answer 22

one of the influences which will impact a project which are not under immediate control of the project manager or the project team.

Question 23

Internal EEFs

Answer 23

Organizational culture. Basic geography. IT and Infrastructure. Resource Availability. Employee Capability.

Question 24

External EEFs

Answer 24

Market conditions. Social & cultural influences. Legal restrictions and industry standards. Commercial databases & academic research. Financial considerations. Physical environmental elements.

Question 25

Organizational Process Assets - (OPAs)

Answer 25

Always internal, they’re tools you can use to execute your projects better, and can be added to or updated over time. They are grouped into two: PPPs & OKBs.

Question 26

Policies, Processes & Procedures (PPPs)

Answer 26

standardized for your organization. These PPPs may be available as it applies to the 5 Process Groups like, Templates, recommended methods, guidelines, pre-approved lists, definitions, procedures.

Question 27

Organizational Knowledge Bases

Answer 27

a repository of information created by tour organization to help with planning and managing projects. Will include Lessons learned, historical info, files from previous projects, finance info, other data repositories, and more.

Question 28

ITTOs

Answer 28

Inputs (needed to start the process, and to refer to while executing the process). Tools & Techniques (used during the process). Outputs (deliverable or outcome produced by carrying out the process).

Question 29

Common ITTOs:

Answer 29

• Organizational Process Assests
• Enterprise Environmental Factors
• Project Management Plan
• Work Performance Data/Information/Reports
• Project Documents (Issue log, Project Schedule, Stakeholder register, etc)