Specifications Types and Development Study Guide Flashcards
What questions should the Fleet Manager ask in order to help determine vehicle requirements? (pg 45)
What sorts of task will they need to perform?
Will the vehicle often be carrying backseat passengers?
What sorts of cargo will be carried?
What distances will this vehicle drive?
What tools can the Fleet Manager use in order to save time in identifying vehicle requirements (pg 45)
Survey / Interviews with primary users
What is the role of the Fleet Manager in the decision on the vehicle specifications? (pg 46)
It’s the fleet managers ultimate decision when deciding what specifications each vehicle entering the fleet must have.
What are some common errors that are made while purchasing specialty vehicles? (pg 46)
Working Out Of Order
Duplicating Old Units
Guessing
What are the common terms for solicitation styles used by organizations in order to procure goods and services from vendors? (pg 47)
RFQ - Request for Quotations
RFP - Request for Proposals
What is an RFQ and when should it be used? (pg 47)
RFQ - Request for Quotations
Business process used to solicit quotes to provide a product or service through a competitive bidding process. The focus is on pricing rather than ideas/concepts.
What information is required in an RFQ? (pg 47)
Delivery Schedule, Payment Terms, Quality Level and Contract Length
What is an RFP and when should it be used? (pg 48)
RFP - Request for Proposals
Informs protentional vendors what needs to be accomplished in the form of deliverables, and they offer alternatives that accomplish it with emphasis on achieving organizational goals.
List the typical components of an RFP (pg 48)
A. Statement and scope of work
B. Specifications
C. Schedules or Timeliness
D. Contract Type
E. Data Requirements
F. Terms and Conditions
G. Description of goods and/ or services to be procured.
H General Criteria used in evaluation process.
I. Special Contractual Requirements.
J Technical Goals
K. Instructions for preparation of technical, management, and/ or cost proposals.
What is an RFI and when should it be used? (pg 49)
RFI - Request For Information
Used to develop a pre-qualified vendor list when there are many potential bidders.
What is an RFT and when should it be used? (pg 49)
RFT - Request For Tenders
Used by the private sector. Confirms to legally standardized structure designed to ensure impartiality.
What are cooperative purchasing contracts? (pg 49)
Allows other organizations to buy from it (the fleet) without a re-bid. Agreements are not limited to governmental entities although smaller local governments often benefit greatly from partnering with a larger entity that has resources dedicated to verifying and researching product purchasing to make the best buying decision.
