Source Documents Flashcards
What is a ‘Quotation’?
Supplier to customer
Contains details of the goods the customer requires
Such as price
Lets the customer know the cost before they commit to purchase
What is a ‘Purchase Order’?
Customer to supplier
Contains details of the goods the customer requires
Such as type, quantity and agreed price
What is an ‘Advice Note’?
Supplier to customer
Sent to customer before goods are despatched
Advises the goods that are going to be despatched and an estimated delivery date
Doesn’t state the price of the goods
What is a ‘Delivery Note’?
Supplier to customer
Accompanies the goods being despatched
Enables the customer to check the goods received against their order
Usually customer is asked to sign to confirm they have received the goods
What is a ‘Goods Received Note’?
Customer to supplier
Details what goods have been received
What is an ‘Invoice’?
Supplier to customer
Details the goods and amount outstanding for good that were bought on credit
What is a ‘Returns Note’?
Customer to supplier
Accompanies faulty/ unsatisfactory goods being returned by the customer
What is a ‘Credit Note’?
Supplier to customer
In response to a customers returns note
States the amount that has been credited to the customer account by the supplier in respect of unsatisfactory goods
What is a ‘Statement of Account’?
Supplier to customer
At the end of the month sent to customer, stating the amount owed
What is ‘Remittance Advice’?
Customer to supplier
Accompanies payments by cheque to give details of the payment
Informs the supplier that the invoice has been paid
