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Procurement Olsen > Some Numbers > Flashcards

Some Numbers Flashcards

1
Q

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What is due date of contractor invoice if LG rep must first approve?

A

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25 business days from date invoice is stamped received.

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2
Q

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What is due date of contractor invoice if LG rep need not first approve?

A

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20 days from date invoice stamped received.

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3
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Other than # of days & requirement of approval, what is a distinction between due dates between invoice that requires pre-approval  on that does not?
A

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Pre-approval is 25 BUSINESS days.
Non-approval is 20 days.

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4
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What is significance of LG’s receipt of overdue notice?

A 
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After 4 business days of delivering an overdue notice, if LG does not reject the invoice it is deemed undisputed.
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5
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What is LG required to do if it disputes the invoice or the overdue notice?
A 
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w/i 20 days of receipt, provide written rejection, specifying deficiency & stating action to rectify.
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6
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If LG sent contractor a written rejection of an invoice & contractor revises the invoice, what now must LG do?
A 
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Pay or notice rejection:
a) w/i 10 business days of receipt or
b) 1st business day after LG's next meeting.
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7
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How long does a contractor have to pay its subs after receiving LG payment?
A

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10 days.

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8
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How long does subcontractor have to pay the sub-subcontractors after receiving contractor's payment?
A

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7 days.

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9
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What are penalties for late payment?

A

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2% per month (more if agreed to in K).
NEW 2021 used to be 1%,

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10
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What procedure must LG initiate if there is a payment dispute?

What’s the tight turn around?

A

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• w/i 45 days proper invoice was received,
commence its established dispute resolution procedure.
• w/i 60 days proper invoice was received, have final decision.

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11
Q

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Re: construction
Threshold amt requiring LG to announce for pro services?

A

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Exceeds $325k.

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12
Q

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Re: planning or study activity
Threshold amt requiring LG to announce for pro services?

A

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Exceeds $35k.

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13
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What work is covered by 255.20?

A 
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Public Construct
Inc. bridges, roads, streets, hiways, RRs 
• 	May req qualf
• 	DQ if 10% behind
• 	Prequl by DOT
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14
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What is dollar threshold for Construction?
A

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Over $300k*
* Includes labor, equip + materials

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15
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What is dollar threshold for Electrical?
A

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Over $75k

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16
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What is dollar threshold for Roads?
A

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Over $250k

17
Q

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GET CLARIFICATION.
There are different thresholds for 255.20 & 287.055, so how can 255.20 require comply w/ 287.055?

A 
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255.20
Constr.   over $300k*   *Includes labor, equip + mats
Roads.    over $250k
Elect.      over $75k.

CCNA
Constr. over $325k
Study/Plan over $35k

18
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What are 2 exemptions under 255.20?

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  1. County roads, FS 336
  2. No req to comp award anything if $300k or less
19
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What's the pre-requisite to Self Hire exception to new const of pub facilities, 255.20?
A

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  1. Pub mtg w/ 21 days notice
  2. Hear from Ktor who wd have gotten the job
  3. Consid econ dev, tax revs, wh/ ktor offers hlth ins.
  4. Dets in best interest to use Staff
20
Q

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How much overhead paid on Self-Hire?

A

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Get 20% admin

21
Q

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What are 2 performance mandates on a Self-Hire?

A

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Use lic ktor if over $300k
Inspected just like private proj.

22
Q

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When are preferences prohibited under 255.20?

A 
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50% State funding prohibits:
1)   Local preference in construction
2)  Wages, benes, source or amt of staffing pref in utility const.
23
Q

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What amt can set aside for optional MBE preference?

A 
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May set up to 10% aside
\+
Encourage 20% bond writing
Equal protection suit @ 30%
24
Q

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Threshold for when to competitively bid?

A

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$300k constr.
$75 elec.

25
Q

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LGs are encouraged to competitively bid what amount for MBEs?

A

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$100k.

26
Q

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When must road contractor be qualified?

A

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  1. If over $250k
  2. Ktor must be certified or qualified
  3. To construct or improve bridges, roads, streets, highways, or railroads, and services incidental thereto.
27
Q

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When is road contractor not eligible to be qualified?

A

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If behind by 10% at the time of advertising the work.

28
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What are exempt from bidding?

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  1. Change Orders
  2. Emergency
  3. Sole Source
  4. Professional services
  5. Under $300k per 255.20
  6. If built into City/County Ordinance or Sp Dist resolution as permitted under 255.20.
29
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For how long are sealed bids exempt from public records disclosure?
A 
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Earlier of:
(1)  Notice of intended decision or
(2)  30 days following opening.
30
Q 
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If LG reissues solicitation, how long do the sealed bids remain exempt from public records laws?
A 
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Until notice:
(1)  Intended decision or 
(2)  Withdrawal of solicitation, 
BUT no longer than 12 months after initial notice of rejection.
31
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What could change between now & the CCLG exam regarding trade secrets & public records?
A

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The confidential & exempt status of computer data, programs & their documents in the hands of LG.
Why? FS 815.04(3) is scheduled to sunset on 10/2/21.

32
Q

How much overhead is included in calculating the threshold for mandatory construction bidding?

A

$300k incl:
1) Overhead @ 20%
2) Labor
3) Materials.

33
Q

What is dollar threshold for at which must competitively award for Construction?

A

Over $300k*
* Includes labor, equip + materials + overhead @ 20%

34
Q

State the difference in dollar thresholds between public works [255.20] & CCNA [287.055]

A

Pub Works 255.20
$300k incl: 1) Ovrhd @ 20%, 2) Labor, 3) Materials.

CCNA 287.055
$325k for construction
$35k for study/design fee.

35
Q

When does 255.20 (construction of public works) require compliance with CCNA?

A

When awarded based on negotiations.

36
Q

What is dollar threshold for at which must competitively award for Electrical?

A

Over $75k

37
Q

What is the threshold dollar amount for a continuing contract under CCNA?

A

$4M for construction.
$500k for planning/study

38
Q

Who does CCNA apply to?

A

An instrumentality of LG. HFA, a county civic facilities authority;. a hospital taxing district; a multi-county airport authority; & a county housing authority.

Procurement Olsen (17 decks)

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