Sgt Test General Time Frames Flashcards by Ricky Adams

Comm net expires ___ days from date of message

90 CALENDAR days - HPM 1.1 ch 1

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Comm net message SHALL be incorporated into HPM, GO, or MM in ___

45 CALENDAR days - HPM 1.1 ch 1

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MM established policy, must submit to Division (___ months) and PUBS (___ months)

4 months / 8 months (HPM 1.1 chapter 1)

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Shall furnish interim correspondence if request is not met

15 working days HPM 5.1 ch 1

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Comm net messages may be used to establish policy for up to ___ _____days

90 calendar days

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Grievance records shall be retained at the affected command for a period of _________

3 years following the date of the final action HPM 5.1 ch 7 10 e

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Complaint records shall be retained in the affected command for a period of _________

1 year following the date of the final action HPM 5.1 ch 7 10 e

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Headquarters Central Files shall retain grievance records for a period of _____________

Five years following the date of the final action HPM 5.1 ch 7 10 e

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Headquarters Central Files shall retain complaint records for a period of ____________

Three years following the date of final action HPM 5.1 ch 7 10 e

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Employee and representative time to prepare grievance is _________

Maximum of four hours HPM 9.1 ch 6 5-2

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Grievance/Complaint 1st level response: L1 complaint and supervisor response forwarded to division and OER

Within 5 working days HPM 9.1 ch 7 7-c

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Grievance/complaint 2nd level response: to command and OER within

5 working days HPM 9.1 ch 7 7-c

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Grievance/complaint 3rd level response: to commissioner within _______

3 working days HPM 9.1 ch 7 7-c

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Grievance/complaint 4th level response to DPA within ______

3 working days HPM 9.1 ch 7 7-c

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Best time to collect drug sample is ______

2-4 hours HPM 9.2 ch 7 3c

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Negative urine samples will be securely stored by the laboratory for a period of ________

3 weeks HPM 9.2 ch 7 6b

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Positive samples SHALL be secure stored and frozen at minus 20c or lower for a period of _________

1 year HPM 9.2 ch7 6b

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Confirming official signs CHP 202X and give to employee within _______

48 hours HPM 9.2 ch 7 annex a

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Post traffic collision testing for alcohol and drugs

2 hours / 32 hours HPM 9.2 ch12 7a

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CHP 118 shall be completed and submitted to HRS within _______

60 days following officer’s anniversary date

Probationary reports within 10 days of end of 4 / 8 / 12 months to HRS and PFS

HPM 10.10 ch 3 1e

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Officers minimum probationary period is ________ hours. If not worked or is absent 60 or more working days

1680 hours HPM 10.10 ch 3 4 2a

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Permanent Officers off for ___ consecutive calendar days or more, appraisal will be extended ____ additional months after returning to work

30 calendar days / 3 additional months HPM 10.10 ch3 4 b1

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CHP 118S is due to HRS within ____ days following the end of each calendar year

60 days HPM 10.10 ch 4 1d

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CHP 118S probationary reports shall be completed within _____ days of the end of ___ months, ___ months, and ___ months submitted to HRS and PFS

10 days, 4 8 and 12 months HPM 10.10 ch 4 1d

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CHP 118MM shall be completed and submitted to HRS within ______ following end of each calendar year

60 days 10 days within 4 8 and 12 months for probationary HPM 10.10 ch 5 1c

CHP 118PSDS1 shall be completed and submitted to HRS and PFS within ______ days following PSDS1 anniversary date

30 days Within 10 days of the end of 4 8 and 12 months for probationary HPM 10.10 ch 8 1c

FTO extension period is ______

May be given a two work week extension HPM 10.11 ch 3 2d4g

Trainee sit along with dispatch during phase 1 orientation is

Four hours is what I heard, couldn’t locate in HPM 10.11 ch 3 3,4b

Within ____ days after the last training day for each training cycle, area commander shall ensure a compact disc containing a complete set of 115s be forwarded to statewide FTEP coordinator.

30 days HPM 10.11 ch 3 4a

Retention periods for Program files

Shall be retained at academy for five years (probation period plus four) HPM 10.11 4d1

Field folders shall be retained by the area for ________

One year (probation period) HPM 10.11 ch3 4d2

CHP 115D and 115F shall be retained by the academy for ____

Five years HPM 10.11 ch 3 4d3

The CHP 115E shall be retained by the academy for _____

Five years HPM 10.11 ch 3 4d4

Potential FTOs shall complete a FTO basic course prior to training new officers. In addition they shall complete an update course every _______

Three years HPM 10.11 ch 4 5a

Trainees contemplating resignation should be encouraged to seek outside advice and be given sufficient time (_________ is normally adequate) to make a decision

48 hours HPM 10.11 ch 5 2(3)

If a LEAP (limited examination and appointment program) is unable to satisfactorily perform the duties of the position, the employee may be terminated during or no later than _______ following the completion of the Job Examination Period (JEP)

30 days HPM 10.12 ch 4 11 i 1

The department shall provide the LEAP candidate with a written notice at least _________ prior to the effective date of termination

Five working days HPM 10.12 ch 4 11 i 1

Medical verification of disability - all relevant medical information requested by the responding commander shall be provided by employee/applicant within _________ of the request

21 calendar days HPM 10.12 ch 5 6a

CHP 136 - Reasonable Accommodations Request - affected commander will render a decision within _________ of having received the written request by completing their portion of the CHP 136

Ten working days HPM 10.12 ch5 9a2

Employee may file a federal complaint with the Federal Equal Employment Opportunity Commission - must be within _______ of the last incident or notification of alleged discriminatory acts

300 days HPM 10.12 ch 6d1

Employee may file a complaint with the federal Department of Labor- must be within _______ of the alleged discrimination. Can be extended to _______ relating to individuals covered under the Rehabilitation and Veterans Act

180 days / 300 days of alleged discrimination HPM 10.12 ch5 6d2

Employee may file complaint with the California Department of Fair Employment and Housing- must be filed within ________ of the last incident or notification of alleged discriminatory act

365 days HPM 10.12 ch6 6d3

Employee may file a complaint with the California Department of Industrial Relations- must be filed within ________ after the occurrence of alleged discriminatory and or retaliatory action

180 days HPM 10.12 ch6 6d4

Internal discrimination complaint process - informal level (counseling) - complainant has ________ from the last incident to contact an EEO counselor regarding issue

11 months HPM 10.12 ch6 7a1

Informal Counseling - if complainant is satisfied, complete CHP 612B within _________

5 working days HPM 10.12 ch6 7 3 c

Informal Counseling - if complainant not satisfied EEO counselor document on 612B within __________ of the initial contact

20 working days HPM 10.12 ch6 7 3 d

Formal level complaints - if the employee is not satisfied with the CHP 612B, they may file a discrimination complaint with the division chief within _________ from the date of receipt of the EEO counselor’s CHP 612B

10 working days HPM 10.12 ch6 7 4 b1

Formal level complaint filed w/ division chief- Chief will assign investigator in _____ and notify appropriate assistant commissioner and office of equal employment opportunity in ________

Five working days, ten working days HPM 10.12 ch6 7 4b3

A letter of determination to a complainant and Memorandum of Findjngs must be submitted within __________ if the final level of approval

15 working days HPM 10.12 ch 6 7b4a

Followup with complainant: normally, schedule and conduct _______ and _______ contacts with the complainant either in person or by telephone, after the resolution of an internally-filed, formal or informal, complaint

Two months, 6 months HPM 10.12 ch 6 7 5(a)

Appeals: A complainant who is not satisfied with the division chiefs letter of determination may file an appear via a CHP 612A with the appropriate assistant commissioner within _________ from the date of receipt of the letter

10 working days HPM 10.12 7 c 1

The assistant commissioner shall notify the division chief, alleged discriminatory employee, and complainant commander by memo that appeal has been filed. The appropriate assistant commissioner shall also authorize further investigation if necessary and submit recommendation to the commissioner within _________ from date of receipt of the appeal

20 working days HPM 10.12 ch 6 7c2

The commissioner of designee shall submit in writing the departments decision to the complainant within _________ from the date of receipt of assistant commissioner’s recommendation

15 working days HPM 10.12 ch 6 7c4

Appeals process for allegations of discrimination related to adverse actions (AA) and rejection during probation (RDP) : employees who allege discrimination as motive for AA or RDP must file appeal directly with State Personnel Board. Allegations of discrimination in AAs must be submitted no later than _______ after service of notice of AA and _______ of the effective date of rejection

30 calendar days, 15 calendar days HPM 10.12 ch 6 7d1 & 2

Employee Death Notifications - Commanders shall be notified _______ Office of Employee Safety and Assistance shall be notified ________ Workers Compensation should be notified _________ Personnel Transactions Unit should be notified within ________

Immediately, immediately, 24 hours, 24 hours HPM 10.13 ch 2 1

Employee Death Notifications - Dept of Industrial Relations must be notified within ________ following death, loss of body member, hospitalization longer than 24 hours other than observation

8 hours HPM 10.13 ch2 3a

Employee Death Notifications - All Commanders comm net should be sent within ______ hours following employees death

12 hours HPM 10.13 ch 2 4

Internal Investigations - Area and division commanders shall ensure the investigation is forwarded to office of internal affairs within _________ from the date the area becomes aware of the misconduct

60 calendar days HPM 10.2 ch 4 3f

Internal Investigations - Adverse action shall not be undertaken against an employee for any act, omission, or other allegation of misconduct if the investigation is not completed within ________ of the department’s discovery of the allegation by a person authorized to initiate an internal investigation, typically a supervisor or above

One year HPM 10.2 ch 4 8a

Internal Investigations - The department must notify the employee of its proposed disciplinary action within ________. (There are exceptions)

One year HPM 10.2 ch 4 8a

Internal Investigations - If a department initiated leave of absence, extends past __________ Cal HR approval is required

30 calendar days HPM 10.2 10 b5b

Internal Investigations- When an employee is placed on a leave of absence without pay, the investigation must be complete completed, reviewed, and the employee served with the notice of adverse action within _________

15 calendar days HPM 10.2 10 b5c

Internal investigations - The following time restrictions limit the information that can be included on the CHP 7B and within the administrative investigation: Only adverse actions which were served to the employee within _______ If the adverse action resulted in a penalty of formal written, reprimand only the __________ from the date, the employee was served can be added

5 years, prior 3 years HPM 1.2 ch 7 4b1

Internal Investigations- The following time restrictions limit the information that can be included on the CHP 7B and within the administrative investigation: Memorandum of direction: only an MOD received by the employee within the past ________ from the day the employee was served. The MOD can be included in the investigative file.

Three years HPM 10.2 ch7 4b2

Internal investigations - The following time restrictions limit the information that can be included on the CHP 7B and within the administrative investigation: CHP form 2 incident report, whether censurable or commendable, within the past __________ from the date, the employee was served can be included in the investigative file

3 years HPM 10.2 ch 7 4b3

Internal investigations - The following time restrictions limit the information that can be included on the CHP 7B and within the administrative investigation: Civilians complaint with a finding of sustained or unintentional error within the past __________ from the date, the complaint was received by the department can be included in the investigation file

Five years HPM 10.2 ch 7 4b4

Internal investigations - The following time restrictions limit the information that can be included on the CHP 7B and within the administrative investigation: Employee performance appraisals within the past _________ should be included in the investigative file

Three years HPM 10.2 ch 7 4b5

Internal investigations- An employees timeline to file a written response to adverse comment is _________

30 days? HPM 10.2 supposedly ch7 but couldn’t locate

Internal investigations - Adverse actions Officer and Sergeant- effective dates of the action shall be no less than ______ after the date of service of the notice

25 calendar days HPM 10.2 ch8 2e1a1

Internal investigations - The maximum days of suspension for officers and sergeants can be up to _______. Suspensions in excess of ______ shall be coordinated by OIA and the commissioners office

42 days HPM 10.2 ch8 2e1a3

Internal investigations- Non-uniform, not managerial – effective date of adverse action after service is no less than _______

25 calendar days HPM 10.2 ch 8 2eb1

Internal investigations - For all managerial employees, the effective date of the adverse action shall be no less than __________ from the date of service of the notice

20 calendar days HPM 10.2 ch8 2eb2

Internal investigations - Dismissal, rejection during probation, and demotion (all employees): effective date of the action Non uniformed - ______ after last day of the PDH period Uniformed - _______ after last day of the PDH period Managers - ________ after last day of the PDH period

5 business days, 10 business days, 10 business days HPM 10.2 ch 8

Internal investigations - Dismissal, rejection during probation, and demotion (all employees): effective date of the dismissal, RDP, demotion (after PDH): Non uniformed - ______ after last day of the PDH period Uniformed - _______ after last day of the PDH period Managers - ________ after last day of the PDH period

5 business days, 10 business days, 10 calendar days HPM 10.2 ch8

Absent without leave is an automatic resignation from state service which occurs when an employee is absent for _________ whether the absence is voluntary or involuntary.

Five or more consecutive working days HPM 10.2 ch 10 3

Critical incident stress debrief should be scheduled within ________ post event or as soon as possible thereafter

24-72 hours HPM 10.5 ch 6 2a3

Employees time to report lost, stolen, or damaged equipment

Immediately Unconfirmed and unknown HPM

A retired person shall not be eligible for employment as a retired annuitant for a period of _________ after the date of retirement unless the appointment is necessary to fill a critically needed function

180 calendar days HPM 10.3 ch 2 26a

Retired annuitants are permitted to work up to ______ in any fiscal year without reinstating from retirement when they have the skills needed to perform work of a limited duration, or their employment is needed during an emergency to prevent stoppage of public business

960 hours HPM 10.3 ch2 26c

A former uniformed employee must apply for reinstatement to a uniformed position ____________ of separation. The reinstatement process does not have to be completed within the _________

Three years of separation, three year period HPM 10.3 ch3 1d1

A pre-requisite for reinstatement shall be the successful completion of the physical performance test. In the event, the applicant fails the PPT, an opportunity will be given to successfully complete the PPT work tasks at the academy within _________ of the PPT failure.

90 days HPM 10.3 ch 3 1d7

A ___________ advance written notice provided to the employee is required for a mandatory transfer of any employee under the departments jurisdiction where relocation of the employee is reasonably expected

60 day HPM 10.3 ch 4 3a

The maximum travel distance from residence to work location for commanders, using a state vehicle shall not exceed _______. For non-command employees using a state vehicle they shall not exceed _______.

70 miles, 50 miles HPM 10.3 ch 4 4d1&2

Employees on a six month probation shall receive written appraisals at ___months, ____ months, ____months. An employee serving a six month probationary period Must work a minimum of _____ hours during that period.

2, 4, 6, 840 hours HPM 10.3 ch 7 2a

Employees on a 12 month probation will receive written appraisals at _____months, ____months, ____months. An employee serving a 12 month probationary. Must work a minimum of _____hours during that.

4, 8, 12, 1680 hours HPM right 10.3 ch 7 2b

Short term military leave is leave for _____________ or less

6 months or 180 calendar days, long term is for more than this period. HPM 10.3 ch8 8a1

Commanders may grant a temporary leave of absence without pay to any employee for a period not to exceed _________

30 calendar days HPM 10.3 ch8 4a

Commanders may grant an informal leave of absence without pay for a period not to exceed _________ in a 22 day pay period or __________ in a 21 day pay period or ____________ between pay periods

11 working days, 10 working days, 11 consecutive working days HPM 10.3 ch8 5a

FMLA provides ______ of unpaid leave. The department can grant up to ______

12 weeks, one year unpaid

The charge to bereavement leave shall not exceed ________ for one occurrence. Bereavement leave may only be used in increments of ______. If a death occurred outside the state an additional _____ may be requested.

Three eight hour days, one hour, two days HPM 10.3 ch21 13d1

Minimum increments for vacation time and sick time are _________

30 minutes for sick according to new MOU. Couldn’t locate for vacation

Maximum vacation balance for officers and sergeants is _________. For managers _______.

924 hours Bargaining unit 5 mou

Maximum vacation/annual leave for non uniform is _______.

640 hours HPM 10.3 ch 22 7a1

Maximum vacation accumulation for lieutenants and above is _________.

816 hours HPM 10.3 ch 22 7a3

Employee who returns to state service after an absence of six months or longer caused by a permanent separation shall receive ______________________________.

Unknown

Maximum CTO accumulation for uniformed and non uniformed

480 hours, 240 hours BU 5 mou, also HPM 10.3 ch 24 6e1&2

Commanders shall allow employees who work more than ___________ per day a minimum of ______________ for meal periods

Five hours per day, 30 minutes and not more than one hour HPM 10.3 ch 23 2a

Commanders may grant employees a rest period Not to exceed ________ for each _________ of their work shift. the total time taken for rest periods shall not exceed _________ each workday.

15 minutes, 4 hours, 25 minutes HPM 10.3 ch 23, 3a

When an employee requests to utilize CTO, it may be used only in units of _________ or multiples there of

1/4 hour or 15 minutes BU 5 MOU

For a permanent work schedule change what is the notice requirements?

30 days?

Sickleave maybe use an increments of ___________

30 minutes BU 5 MOU

CHP officers whose total work hours exceeded ___________ are you eligible for overtime compensation

171 hours in a 28 day work period BU5 MOU

The maximum administrative time off during a state of emergency is ________

5 days HPM 10.3 ch 26 1ba

The family, school partnership act, entitled, and employee to _______

40 hours leave HPM 10.3 ch 26 6b1

Employees may be granted, a maximum of _________ of work time to vote provided there is insufficient time to vote outside of working hours

Two hours HPM 10.3 ch 26 18a1

Employees shall give at least _________ notice of the intent to take time off to vote

Two working days HPM 10.3 ch 26 18a4

The CHP 71 and STD 634 shall be submitted to HRS, PTU, no later than the close of business on __________

The 4th working day after the end of the pay period HPM 10.3 ch 28 7d1b

A ________ minimum cancellation notification will be required prior to each scheduled court appearance between 0800 and1700, Monday through Friday, excluding legal holidays

24 hours (it’s $50) BU5 MOU

In no case, should an out of class assignment exceeded

120 days HPM 10.3 ch 40 2a

An excluded employee performing in a higher classification for more than ____________ shall receive the rate of pay period The excluded employee would receive if appointed to the higher classification.

15 consecutive working days HPM 10.3 ch 40 3b3

If an out of class assignment is clearly one which would not normally be expected, the department may allow out of class compensation when the assignment exceeds ________. Payment will commence on the _______. A managerial employee shall receive the rate of pay the managerial employee would receive if appointed to the higher classification.

90 calendar days, 91st day HPM 10.3 ch 40 3c3

For certain bargaining unit members, the working out of class assignment maximum is ________

120 days HPM 10.3 ch 40 4a

In regards to absent without leave and automatic resignation is the separation of an employee who is AWOL for _______ whether the absence is voluntary or voluntary. The employee must contact the commander by the end of the first _____ of a scheduled shift.

5 or more consecutive working days, four hours HPM 10.3 ch 9 3c1

The employee must request reinstatement within _____ of the service of the notice of AWOL separation

15 days HPM 10.3 ch 9 c3a

Retirement applications should not be sent to CalPERS earlier than ______ in advance of the desired retirement date

90 days HPM 10.3 ch 10 4a2

All identification cards are to be replaced every _______ or upon promotion

Five years HPM 10.3 ch 18 1b2a

An employee who donates an organ to another person is eligible for up to __________ of donor leave in any one year period. An employee who donates bone marrow to another person is eligible for up to ________ of donor leave in any one year period

30 work days, five work days HPM 10.3 Ch 26 4a

All citizens complaints shall be acknowledged by correspondence within ___________ of the departments notification of the complaint

Five business days HPM 10.4ch 3 3e

Complainants shall return CHP 240b&d within

10 business days HPM 10.4 ch 3 3f1

For a third car party complaint, the command shall contact the complainant directly to ascertain their intentions, normally with a requested turnaround period of _______

30 days HPM 10.4 ch 3 3h2

A critical incident stress debrief should be scheduled within _______ post event or as soon as possible thereafter

24-72 hours HPM 10.5 ch 6 2a3

The Cal OSHA compliance office may issue a complaint letter alleging an unsafe condition in the command. The command is required to investigate the alleged condition and respond to the Cal OSHA compliance office in writing within _______

14 calendar days HPM 10.6 ch 5 2a

Non-uniformed employees who frequently drive on official business will be required to complete defensive driver training for non-uniform employees every _______

Four years HPM 10.6 ch 8 5b

Commentary driver training for uniformed employees will receive a minimum of ______ per year of commentary driver training. Non-uniformed employees who frequently drive on official business will receive ________ of commentary driving from a qualified supervisor.

One hour, between 30 min and 1 hour HPM 10.6 ch 8 5c3&4

In the event of a death or serious injury or illness, the commander or designated shall ensure required notifications are made. Division and the appropriate assistant commissioner shall be notified ________ by telephone. An MIS – Web message shall be transmitted to the appropriate assistant commissioner and DRU within _________ of occurrence. The division of occupational safety and health shall be notified by telephone within _______.

Immediately, 24 hours, 8 hours HPM 10.7 ch 3 a,b, &c

State fund or SCIF shall be notified of the death or serious injury or illness by telephone _______

As soon as possible HPM 10.7 ch 3 3d

Injuries and illnesses shall be recorded on the occupational safety and health 300 log forms within _________ following knowledge of an injury or illness

6 work days HPM 10.7 ch4 2c

A CHP 121 shall be completed by the employees supervisor within ______ of notification of an alleged, occupational injury or illness. The employee shall review and sign the CHP 121 within _______ of reporting an injury or illness.

24 hours, 24 hours HPM 10.7 ch 5 1a

The supervisor shall provide the employee with a CHP 600, CHP 601, and SCIF 3301 within ______ of the injury or illness

24 hours HPM 10.7 ch 5 10, 11, 12

The commander or designated shall ensure the CHP 121 is filed with the appropriate SCIF office within _____ of notification of an injury or illness

5 days HPM 10.7 ch 5 1g

The duration of limited duty assignments shall be directed by the nature of the injury or illness, and the needs of the department on a case by case basis not to exceed ________. Commanders may authorize, limited duty assignments of less than _______. Commanders shall request authorization from the appropriate commissioner to extend a limited duty assignment beyond one year for positions other than within an executive office. Authorization must be obtained every ________ thereafter, if circumstances require additional extensions.

Two years, one year, three months HPM 10.7 ch 8 a1&2

The commissioner may authorize limited duty assignments, extending beyond _______ for positions within an executive office. Authorization must be obtained every _______ thereafter, if circumstances require additional extensions.

Six months, three months HPM 10.7 ch 8 5b

The commander or designated shall sign the CHP 121 within ______ of notification of an injury or illness

Three days HPM 10.7 ch 5 1f

Field divisions shall compile and forward to the occupational safety unit their division composite logs of the division, offices, areas, communication centers, and enforcement facilities within the division from the previously year by ________——

February 15 of each year HPM 10.7 ch 4 3a

Headquarters divisions shall forward their total and signed composite logs for the previous year to the occupational safety unit by _______

February 15 each year HPM 10.7 ch 4 3b

Areas, communication centers, enforcement, facilities, and headquarters commands shall total their previous years, logs and signed copies to their respective divisions by _______

January 15 each year HPM 10.7 ch 4 3a

Occupational safety unit shall compile a department composite log of the executive offices and all divisions for a previous year. The log shall be totaled, signed and submitted to the US department of labor bureau of labor statistics by _______

March 31 each year HPM 10.7 ch 4 3d

Short term travel allowance applies to travel of less than ______, up to and including ______

24 hours , 30 days HPM 11.1 ch 2 4a1

Long-term travel allowance applies to travel, extending _______, or when the employee incurs lodging expenses in one location, comparable to those establishments that cater to the long term visitor

31 days or longer HPM 11.1 Ch 2 4a2

Travel Advance Amount - employees shall reasonably calculate the amount of travel advance as not to exceed the estimated expenses to be incurred on the trip and not to exceed estimated expenses for _______

30 days HPM 11.1 ch 2 5b

Employees shall clear their travel expenses no later than __________ after the trip by either submitting claims and or remitting funds to clear the remaining balances

10 calendar days HPM 11.1 ch2 5e

Per diem expense - no per diem shall be allowed at any location within ______ of an employees headquarters or primary dwelling

50 miles HPM 11.1 ch2 9

Long term assignment is _______ or longer

31 consecutive days HPM 11.1 ch2 ?

Employees may claim overtime meals when the employees are required to work the total number of hours in their regular shift and at least _________ immediately before or after a regular scheduled workday. Employees may claim an additional overtime meal for each additional ________ period. No more than three overtime meals may be claimed for each __________ period.

2 hours, 6 hours, 24 hour HPM 11.1 ch2 10a2

Employees who are required to change their place of residence and qualify for moving and relocation reimbursement may claim up to ______ of per diem allowances and only for days when the employees are actively searching for a new residence at their new headquarters. partial days shall count as full days for the purpose of computing the _____ period such as meals claimed only with no lodging

60 days HPM 11.1 ch3 7a

Employees may claim per diem allowance up to _______ of the 60 days allowed during the period starting with the official notification date or the approval date on the CHP 711 which ever is later and ending with their official reporting date

14 days HPM 11.1 ch3 7a2

An extension of up to ________ may be granted by the commissioner when it is determined, in advance, that the change of residence is delayed as a result of unusual and unavoidable circumstances that are beyond the control of the employee

30 calendar days HPM 11.1 ch3 7b

Moving reimbursement – reimbursement shall be allowed for the cost of moving an employees affects either via commercial household goods, carrier or by the employee. Employees shall include receipts with all claims for the reimbursement of the movement of household goods. Unless an exception is granted by the commissioner, claims shall be submitted no later than ________ from the effective date of appointment or ______ prior to voluntary separation, whichever is first

Two years and 60 days, 15 days HPM 11.1 ch3 10b7

Subpoenas for records or records and appearance for civil cases the response is due either _____ after the service or ______ after issuance of the subpoena, whichever date is later

15 days, 20 days HPM 11.1 ch10 1a2b2

The department makes determination on complying with PRA requests within a statutory ________ response time frame

10 days HPM 11.1 ch13 1c2j

When Area personnel intend to seize a conveyance, they shall within ______ notified the division asset forfeiture coordinator of their intent

48 hours HPM 11.1 ch19 2a2

Completed CHP 735s, based on section B shall be submitted to ARU within ______ of the notification of a conviction of CVC sections 23152, 23153, or greater offense as a result of one of the following, in case of a refusal, an arrest for drugs only, a BAC of less than .08%

10 business days HPM 11.1 ch20 4b2

Completed CHP 735, based on section a shall be submitted to fiscal management section, account accounts receivable unit, within ________ of one of the following dates, the date, BAC results of .08% or greater are received, the date BAC results of .04% or greater are received for a commercial driver

10 business days HPM 11.1 ch20 4b1

All invoices shall be reviewed, approved and forwarded to financial management section within ________. Contractors are due payment within _______ of the command receiving the invoice.

3 days, 45 days HPM 11. Ch22 7f

Each command shall report petty cash shortages due to theft in the fund ______ to the financial management section and the Accounts Payable unit. The theft shortage must be reported in writing no later than the first business day following the discovery of the theft.

Immediately HPM 11.2 ch2 11c

Unannounced audits for petty cash are to be conducted on a ________

Quarterly basis HPM 11.1 ch2 11a

Property surrendered by separating employee shall be reported on a memorandum or by communications network message to human resources section, roster services the property, along with a CHP 266, must be forwarded to SSU within _____

30 days HPM 11.2 ch10 12b

Non-perishable property, unless claimed by the owner shall be held at the Area/division office for _______. After that time, the property should be forwarded to supply services unit for storage and disposition

90 days HPM 11.2 ch13 3a

Following the 90 day local holding period, supply services unit will store the unclaimed property until the _______ retention period is completed or until the property is claimed by the owner

6 month HPM 11.2 ch13 4d

The CHP 41, supply requisition shall be returned to supply services unit within ______

10 days HPM 11.2 Ch6 9a

Any employee aware of circumstances, indicating that CHP owned equipment or property has been lost, damaged, or destroyed shall, as ____, notify their commander

As soon as practical HPM 11.2 ch8 21a

Any employee aware of circumstances, indicating that CHP owned equipment or property has been lost, damaged, or destroyed shall, as ____, notify their commander

As soon as practical HPM 11.2 ch8 21a

Regarding lost property, the commander shall prepare a memo to the assistant commissioner within ______

5 business days HPM 11.2 ch8 21a

Employee must pay for lost items after getting an invoice within ______

30 days HPM 11.2 ch8 27a3

Regarding password management, passwords expire in ____

90 days HPM 40.4 ch2 7a7

Officers and sergeants are required to recertify for clets every _____

Two years with a score of 70% or higher HPM 40.4 ch6 5b1d

Officers and sergeants are required to recertify for clets every _____

Two years with a score of 70% or higher HPM 40.4 ch6 5b1d

The CHP 415 must be completed by each Ofc or Sgt within ______ of the end of each shift

24 hours HPM 40.71 ch1 2

Compensating time off or CTO is to be entered in _____

15 minute increments HPM 40.71 ch1 7e1

Vacation, sick, PLP, and family death time is used in _____

30 minute increments BU 5 MOU

Within ______ of the conclusion of a localized emergency operation, and after action MEMORANDUM shall be submitted to the appropriate field division commander with copies, forwarded to the office of assistant commissioner, field, and EOS

30 calendar days HPM 50.1 ch7 6b1

Within _______ of the conclusion of a tactical alert, and after action REPORT is to be completed and submitted to the office of assistant commissioner, field and a copy forwarded to EOS

60 calendar days HPM 50.1 ch7 6c1

Commands are to be prepared to be self-sufficient for the first _____ following a disaster

72 hours HPM 50.1 ch3 2d

Regarding the frequency of purging of evidence, the case status of misdemeanor/infraction evidence shall be checked after ______. The case status of felony evidence shall be checked _______.

6 months, one year after booking and every year thereafter HPM 70.1 ch9 4c1&2

If the value of found property is less than $250 and remains unclaimed after _____ , it may be given to the finder

90 days HPM 70.1 ch9 5bc

Property held for safekeeping will be held for _______ before disposal

60 days HPM 70.1 ch9 5c2

All evidence retained from threshold incidents and incidents which may result in civil liability for the department shall be held at the area for at least ______ unless otherwise specified by OIA and the office of risk management or the office of legal affairs. Threshold incidents that involve criminal prosecution and result in a subject’s incarceration shall be held for ________ which ever is longer.

10 years, 10 years or the length of incarceration of the subject HPM 70.1 ch9 6b

Evidence held as a result of a non-threshold incident shall be retained for a minimum of _____

Five years HPM 70.1 ch9 6c

Administrative evidence held in association with a civilians complaint shall be held for a minimum of _______ before being eligible for purging

Five years HPM 70.1 ch9 6d

Administrative evidence held in association with an administrative investigation shall be held for a minimum of ______ before being eligible for purging. Administrative investigations that were converted to a miscellaneous investigation in which the employee received informal discipline should be retained for a minimum of ______.

Five years, three years HPM 70.1 ch8 e

Sexual assault kits and other evidence from an unsolved sexual assault case shall not be destroyed or disposed of for at least ______, or if the victim was under 18 years of age at the time of the alleged offense, before the victims ______

20 years, 40th birthday HPM 70.1 ch9 6h

Blood and urine samples are required to be retained for a period of _____ to allow the defendant and opportunity to have their own test conducted

One year HPM 70.1 ch9 6i1

In order to avoid jeopardizing cases, and to ensure the county is advised of vehicular evidence seizures, the evidence officer shall provide notification to the local district or city attorney within _______ of vehicle impoundment for section 22655.5 CVC, not including Saturdays, Sundays, or holidays.

72 hours HPM 70.1 ch14 4a

An evidence officers minimum assignment period is _____

2 years? HPM 70.1? Couldn’t find it. Was just on list I was looking at

Motorcycle EMS trauma kits - All trauma hits shall be inspected at least _______ during the annual employee appraisal process by the employees immediate supervisor or the area/division emergency medical services coordinator

Once each year HPM 70.2 ch3 1e

CPR recertification shall be conducted at the division or area level on a _______ basis

Biennially (a MAY for nonuniformed employees) HPM 70.2 ch8 1c

Uniformed employees throughout the state shall be trained in the use of a ED’s during ______ cardiopulmonary resuscitation training

Biennial HPM 70.2 ch13 1b

All incidents of a ED use shall be documented on a CHP 330. When the use of an AED has occurred, a copy of the CHP 330 and a copy of the event print out shall be forwarded to the academy, EMS unit, within _____

Two business days HPM 70.2 ch13 5a1

Public safety, first aid instructor refresher training is to be completed every ______

24 months HPM 70.2 ch10 3c

The CHP 330, emergency medical report, commands shall review the CHP 330 and submit copies of the completed forms to the academy by the ______ of each month

Fifth working day HPM 70.2 ch10 6a

All uniformed employees shall receive initial and recurrent aerosol, transmittable diseases training ______

Annually HPM 70.2 ch11 4a2

An officer who believes they have come into contact with the body fluids of either an inmate or of a correctional institution or a person who has been arrested or taken into custody, shall report the incident through completion of a California Department of public health form CDPH 8459, report of request and decision for HIV, HPV, and or hep C testing. The CDPH 8459 form shall be submitted by the officer by ________ during which the incident occurred or, if not practical, no longer than ______ after the incident, and shall be ______ forwarded to the county health officer for review

The end of the shift, 2 days, immediately HPM 70.2 ch11 e5c2

Regarding exposures if post exposure chemoprophylaxis is deemed necessary, it should be initiated within ______. The CHP 342, blood and bodily fluid exposure report form, shall be completed and routed confidentially to the academy, EMS unit within _____ of the incident.

24 hours, 14 days HPM 70.2 ch11 4d1a1

Personnel files services shall retain all CHP 121, CHP 121E, and previously required CHP 51, memorandum, reports relating to possible HIV or communicable disease exposure for _____ beyond the involved employees date of separation from the department.

30 years HPM 70.2 ch11 4d3a

In every instance in which a CHP 121 or CHP 121E is prepared to document the exposure to the body fluids of another individual, the involved employee shall be offered ______ formal medical evaluation

An immediate HPM 70.2 4b7e1a

Upon a potential blood-borne exposure, event occurring, the academy, EMS unit, shall be notified _______. Supervision at the Area Office shall ensure the exposed employee is _______ transported to the appropriate medical facility for treatment and evaluation.

As soon as practical, immediately HPM 70.2 ch11 annex A

The average time a vehicle spends in a DUI checkpoint lane should not normally exceed _____

3 minutes HPM 70.4 ch8 10e

Regarding DUI checkpoints delays of motorist should be kept to a minimum. Optimally, screening should not take more than ______.

30 seconds HPM 70.4 ch8 11c

Areas shall prepare operational plans for each DUI checkpoint and submit plans to their division so they may be approved at least _______ before the scheduled date of operation

One week HPM 70.4 ch8 8a

Divisions shall advise, assistant, commissioner field, and impaired driving section of the dates, times, and locations of checkpoints. This will be accomplished at least ______ in advance of the operation by communications network message or email.

48 hours HPM 70.4 ch8 8a1

Sobriety/driver license checkpoint teams should normally operate for periods of _____

4 to 6 hours HPM 70.4 ch8 10a

At the completion of each DUI checkpoint, the team leader shall prepare copies of the CHP 205 for transmittal to the appropriate field division and IDS. The copies shall be forwarded via fax, mail, or email within ______ of the conclusion of the checkpoint.

48 hours HPM 70.4 ch8 14c

Areas are required to provide a press release to the media ______ prior to the checkpoint operations. Notifications shall include general information, outlining dates, times, and geographical areas where the checkpoint operations will occur. Specific checkpoint locations shall not be released sooner than ______ prior to the checkpoint start time.

48 hours, 2 hours HPM 70.4 ch8 15a

Blood specimen shall be retained for a minimum period of ______ from date of collection

One year HPM 70.4 ch5 4bf8

The only approved urine sample for BAC analysis is a sample collected no sooner than _______ after first completely, avoiding the bladder

20 minutes HPM 70.4 ch5 4c2

Your investments shall be retained for a period of ______ from date of collection

One year HPM 70.4 ch5 4c4

Breath samples shall be collected only after the subject has been under continuous observation for at least ______

15 minutes HPM 70.4 ch5 4d3

PEBT devices shall be checked for accuracy every ______

10 days or 150 tests HPM 70.4 ch5 5f4d4

A driver may request a DMV hearing within _____ of the issuance of the drivers license suspension/revocation order to show the suspension or revocation is not justified. A request for a hearing will not stay the suspension of a driver’s privilege to operate a motor vehicle Unless the driver requests a hearing within ____ from the issue date of the order and DMV cannot provide a hearing before the effective date of the suspension or revocation. If DMV uphold the driver license suspension/revocation order, the driver has _____ to file a petition for judicial review of the order in Superior Court.

30 days, 10 days, 30 days HPM 70.4 ch6 2d1&2

The Area commander shall ensure the original DS 367 and a copy of the breath test results are forwarded to the DMV within ______

5 business days HPM 70.4 ch6 3f

Donations received by the explorer post shall be deposited into the posts account within ____

72 hours from receipt of the donations HPM 70.5 ch2 4c

The first ______ are crucial in an officer‘s contact with the violator

60 seconds HPM 70.6 ch4 2c1

All uniformed employees shall participate _______ in an ______ hour officer, safety training day

Annually, 8 hour HPM 70.6 ch17 1a

In addition to the eight hour OST day all uniform employees shall participate in the ______ arrest and control training once every ______ is part of the commission on peace officer, standards, and training perishable skills program

4 hour, two years HPM 70.6 ch17 1b

Departmental pistols shall be completely disassembled ______ by an academy certified weapons inspection officer and inspected for damage, defects or modifications. Approximately _____ later, a second inspection shall be conducted, requiring the firearm to be field, stripped and checked for obvious defects and cleanliness.

Once yearly, six months HPM 70.8 ch5 1a1&2

All secondary firearms, as well as holsters, shall be initially inspected by the weapons, inspection officer for defects and/or modifications prior to being carried on duty and, thereafter on an _______

Annual basis HPM 70.8 ch5 1b1

Employees shall thoroughly clean their departmental pistol after being fired during any training session and shall inspected at least _____ to ensure it is in proper working order

Once each week HPM 70.8 ch5 5a2

Uniformed employees shall fire a minimum of 100 rounds ______ while still having the option to fire up to 150 rounds

Per quarter HPM 70.8 ch3 1g2

Commanders shall ensure all primary firearm ammunition is rotated on a ______, with the oldest ammunition being used first

Quarterly basis HPM 70.8 ch3 8f

The commander shall designate a supervisor or above to conduct a _____ inspection of all ammunition controls

Quarterly HPM 70.8 ch3 8e

Soft body armor shall be replaced within ____ from the date of manufacture

5 years HPM 73.5 ch4 2g

Reporting a soft body armor incident is to be _______, but no later than _____

As soon as practical, 10 working days HPM 73.5 ch4 4b

In order to be granted a post storage hearing, the RO, LO, or their agent is required to request a hearing within _____

10 days of the date on the notice HPM 81.2 ch4 2c

A tow hearing must take place within _____ of the request, excluding weekends and holidays

48 hours HPM 81.2 ch4 2d3

In order to be granted a post storage hearing, the RO, LO, or their agent is required to request a hearing within ______ of the date on the notice

10 days HPM 81.2 ch4 2c

A notice of stored vehicle, the CHP 180 half pages 2 and 3, shall be mailed or personally served to the RO and LO within ______, excluding weekends and holidays

48 hours HPM 81.2 ch1 1g1

Areas shall mail a written notification of the recovery to the reporting party within _____ of the recovery or notification, excluding weekends and holidays

24 hours HPM 81.2 ch3 2n

The storing agency shall send a written notice to the DOJ-SVS if 180 is returned unclaimed or the vehicle is not returned to the owner within ______

120 hours HPM 81.2 ch1 123

For commands who do not have an approved policy accepting vehicle theft reports over the telephone: As soon as practical and no more than _____ after the initial telephone notification, an officer shall respond to the theft scene and make personal contact with the victim to secure a written report unless the victim volunteers to come to the CHP office and file a written report within _____

6 hours HPM 81.2 ch3 2f1

Each area shall establish a suspense system that will provide for two contacts with the theft victim to determine if the vehicle or vehicle component has been recovered. These contacts shall be made _____ and _____ after the date of the theft report

3 days and 60 days HPM 81.2 ch3 2m2

When a license plate is recovered and is in possession of CHP offices, they shall be held for _____. Plates unclaimed after that period shall be delivered to the nearest DMV office.

30 days HPM 81.2 ch3 2bd3

The investigating law enforcement agency may hold seized property for up to ____ to determine if there is sufficient evidence to file for forfeiture of property.

15 days HPM 81.5 ch 2 6e

Federal asset forfeiture program: For seizures involving agencies of the treasury department, field support section must file a request for transfer of property seized/forfeited by a treasury forfeiture fund participating agency within ____ from date of seizure.

60 days HPM 81.5 ch2 7d

When vehicles are seized, notification to the division asset forfeiture coordinator is required within _____

48 hours HPM 81.5 ch2 9b4

Contact the division asset forfeiture coordinator no later than ____ following an asset seizure, controlled substance for sale arrest/incident which could result in an asset seizure, and request an asset forfeiture case number

7 working days HPM 81.5 ch2 9b2

Regarding obtaining an asset forfeiture case number, if the asset forfeiture coordinator believes they have a case which could result in or has resulted in the seizure of an asset, the area asset forfeiture coordinator shall notify the division asset forfeiture coordinator via email within ______. Upon such notification, the division asset forfeiture coordinator shall contact field support section asset forfeiture coordinator via email within _____ to request a departmental asset forfeiture number

Seven working days, three working days HPM 81.5 ch2 10a

Enforcement action for expired partial-year registration shall be limited to the use of the dismissible infraction process for the first ____ following the expiration date of any preceding partial year registration. If after the first ____ have passed, the vehicle is still being operated, a non dismissible citation should be issued for violation of 4000(a)(1)vc

20 days HPM 82.5 ch1 1e

California registration is required within ____ after gainful employment or residency is established in the state

20 days HPM 82.5 ch 3 1a

Regarding hazardous materials incidents: Notification of the county health officer and the board of supervisors must be made within ______ of the employee’s knowledge of the incident.

72 hours HPM 84.2 ch2 3e2b

The CHP 407E - Hazardous Materials Incident Report shall be completed for all hazardous materials incidents and suspected hazardous materials incidents resulting in a response. It shall be completed and submitted to division within ______ following conclusion of the incident. The original CHP 470E shall be forwarded through normal channels to CVS within ____ following conclusion of the incident.

10 business days, 30 business days HPM 84.2 ch2 7b1

Divisions within the emergency planning zone (within approximately ____ miles) of a nuclear power plant are required to participate with local, state, and federal agencies in developing detailed emergency response plans for their respective facilities

50 miles HPM 84.2 ch10 6c

Sigalerts are issued when unplanned actual or impending events or circumstances which may cause a delay of ____ or more to a large number of motorists

30 minutes HPM 90.1 ch2 6a1a

Engineering Traffic Surveys must be within ______ of the radar/lidar speed violation date on target roadways, however ____ and _____ exceptions have been added to section 40802 c c

Five years, seven and 14 year HPM 100.4 ch1 10d

Section 40802(c)(1)(d)vc requires each radar/lidar unit be calibrated within _____ prior to the alleged violation

3 years HPM 100.4 ch1 11b1

Regarding laboratory certification of radar/lidar units, recertification is required after every _____ of operation

30 months HPM 100.4 ch1 11b3

Speedometers of all enforcement vehicles used for radar/lidar enforcement shall be calibrated every _____, whichever occurs first

90 days or 30,000 miles HPM 100.4 ch1 11d

Area Radar/lidar programs are to be audited at intervals of no longer than _____ after the last audit for the area

24 months (biennial) HPM 100.4 ch7 2

If requested by the governing body of a newly incorporated city, the California highway patrol will continue to provide traffic law enforcement services without reimbursement during the remainder of the _____ of incorporation or until establishment of a police department, whichever occurs first. Generally, traffic enforcement services will not be provided for a period longer than ____ from the date of incorporation.

Fiscal year, 12 months HPM 100.67 ch3 4a&b

A special event permit will be issued within ____ of receipt of a complete and proper application

10 working days HPM 100.70 ch10 4b

If a special event permit application is denied, cancelled, or revoked, the applicant may apply in writing for a review of the reasons for denial or cancellation. The proceedings shall be held within _____ by the commissioner or designee

5 working days HPM 100.70 ch10 7c

A CHP 281 is to be delivered with proof of correction (by mail or in person) to the area of issuance within ____

30 days HPM 100.9 ch3 46b19

A CHP 267 shall be submitted for cancellation to the appropriate citation processing agency if the area commander or designee determines, within _____, that conclusive information exists to indicate that the document was improperly prepared

21 days of the date of issuance HPM 100.9 ch4 5b

The upper portion of the CHP 422 should be assigned for followup investigation within _____

5 days HPM 100.9 ch7 2c

Routine crash investigation reports should normally be submitted within _____ of the notification date and shall normally be available to the public within _____

5 business days, 8 business days HPM 110.5 ch 1 6c4a1

Complex crash investigation reports should normally be submitted for review within ____ of the notification date and shall normally be available to the public within ____

10 business days, 15 business days HPM 110.5 ch 1 6c4a2

Crashes involving a fatal injury should normally be submitted for review within _____ and shall normally be available to the public within _____

20 business days, 30 business days HPM 110.5 ch 1 6c4a3

Most Pitchess motions must be served at least _____ prior to the hearing. Service of the motion may be done by personal service, regular mail, overnight mail, or fax at any area or division office

10 court days HPM 120.1 ch1 5

A CHP 187 - Pursuit Report shall be completed and entered into the Pursuit Reporting System within _____

10 calendar days HPM 70.6 ch5 4e4

Regarding the MOU grievance procedure, an informal discussion must occur within _____ of the event or circumstances occasioning the grievance

30 calendar days MOU 9h

Grievance records shall be retained at the affected command for a period of _____

3 years following the date of the final action HPM 9.1 ch7 10e1

Complaint records shall be retained in the affected command for a period of _____

One year following the date of the final action HPM 9.1 ch7 10e2

Headquarters central files shall retain grievance records for a period of _____, and complaint records for a period of _____

Five years following date of final action, three years following the date of final action HPM 9.1 ch7 10e3

Regarding substance testing - negative test results should not be included in the employees personnel file. They shall be maintained APART from the employees personnel folder unless the employee requests otherwise. This information will be maintained in a separate OIA confidential file for _____

Five years or until such time as any litigation arising from circumstances leading to the test has concluded, whichever is longer HPM 9.2 ch10 3a

Regarding substance testing - positive test results and documented reasonable suspicion will become part of the request for adverse action file. This information will be maintained for a period of _____

Five years HPM 9.2 ch10 3b

Regarding substance testing - positive specimens shall be securely stored and frozen at ______ for ______ to assure availability for retesting in case of appeal or litigation. Upon notification of a challenge, the positive sample will be retained _____

20 degrees centigrade or lower, one year, indefinitely HPM 9.2 ch7 6b

CHP 118 is retained at the area _____

The most current CHP 118 plus four years shall be retained in the field personnel folder HPM 10.10 ch3 4c3

FTEP program files shall be retained by the academy for _____

5 years, probation period plus four HPM 10.11 ch3 4d

FTEP field folders shall be retained by the area for _____

One year, probation period HPM 10.11 ch3 4d2

Regarding the FTEP program - The CHP 115D and 115F shall be retained by the academy for _____

5 years HPM 10.11 ch3 4d3

Regarding the FTEP program - The CHP 115E shall be retained by the academy for ____

5 years HPM 10.11 ch3 4d4

Regarding discrimination complaints - COPIES of CHP 612, 612A, 612B, 612C shall be retained by divisions for a period of _____

2 years from the date the initial complaint was filed HPM 10.12 ch6 11a

Regarding discrimination complaints - ORIGINALS of CHP 612, 612A, 612B, 612C shall be retained by OEEO for a period of _____

Five years from the date the complaint was closed HPM 10.12 ch6 11b

Regarding discrimination complaints - COPIES of discrimination complaint investigations shall be retained by divisions for a period of _____

Five years from the date the complaint was closed HPM 10.12 ch6 11c

Regarding discrimination complaints- COPIES of discrimination complaint investigations shall be retained by OEEO for a period of ______ from the date the complaint was resolved or closed, either after the appeal period has passed or the time for court action has passed. If a complaint is litigated, the complaint will be retained an additional _____ after court action has been resolved

Five years, three years HPM 10.12 ch6 11d

Regarding hiring and workforce composition - CHP 440A, applicant flow data chart, CHP 128, request for personnel action are retained at the area office for _____, and the CHP 440A at the OEEO for _____

One year, five years HPM 10.12 ch12 5a1&2

Internal investigations - corrective documentation issued to an employee as a result of an internal investigation (censurable CHP 2, MOD, or memorandum or findings) shall be removed from the employee’s field personnel file folder after a period of _____

3 years from date of issuance HPM 10.2 ch8 4b2

Internal investigation documentation – CHP7B, employee: this serves as a summary of the employees, employment, history, including performance, evaluations, recommendations, prior progressive discipline, and other pertinent information. The following time restrictions limit the information that can be included on the CHP 7B and within the administrative investigation: Prior adverse actions: only those adverse actions, which were served to the employee within ___can be added to the investigative file and included on the CHP 7B If the adverse action resulted in a penalty of formal written, reprimand only the prior___from the date the employee was served can be added Memorandum of direction: only a memorandum of direction received by the employee within___from the day the employee was served, can be included in the investigative file CHP two, incident reports: only a CHP two, incident report, whether sensible or commendable, within the___from the date the employee was served can be included in the investigative Civilians complain complaint: civilians complaint with a finding of sustained or unintentional error within the past___from the date the complaint was received by the department can be included in the investigative file Performance appraisals: employee performance appraisals within the past___should be included in the investigative file

5 years for prior adverse , 3 years if the adverse action resulted in a penalty of formal written reprimand, 3 years for a memorandum of direction, 3 years for a CHP2, 5 years for a civilian complaint with a finding of sustained or unintentional error, 3 years employee performance appraisals

Internal investigations: all administrative investigations shall be destroyed after a period of____, commencing from the date the employee is served with the notice of adverse action or the closing documentations

5 years HPM 10.2 ch8 4b1

Corrective documentation: any corrective documentation issued to an employee as the result of an internal investigation, for example, a century CHP two, shall be removed from the employees field personnel folder after a period of___from the date of issuance

3 years HPM 10.2 ch8 4b2

Monthly attendance report: the monthly attendance report is the official attendance report for officers and Sergeant. The retention period is___. This is for audit purposes.

3 years HPM 10.3 ch28 8j2

Regarding citizens complaints, the retention period for category one, category, two, and other complaints shall be destroyed after a period of _____, commencing from the date the department originally received the complaint

5 years HPM 10.4 ch9 2b1

Regarding citizens complaints, retention. For corrective documentation to employee, any corrective documentation issued to an employee as the result of a complaint investigation, shall be removed from the employees field personnel folder after a period of____, commencing from the date of issue

3 years HPM 10.4 ch9 2b2

Regarding Ofc criminal records, misdemeanor arrests for marijuana less than 1 ounce are subject to a maximum retention of___

2 years HPM 11.1 ch12 11c

Retention of traffic collision reports: CHP commanders shall maintain a file of all original traffic crash reports prepared in their jurisdictions for _____ rotating, unless sealed by court order or the report is a felony hit and run involving a fatality

48 months HPM 110.5 ch10 4a

Traffic collision reports prepared by a multidisciplinary accident investigation team have a ______ retention period, unless other arrangements have been made by the appropriate division commander

10 year HPM 110.5 ch10 4a1

Retention of traffic collision reports: areas shall retain all unsolved felony hit and run investigations for a period of____ from the date of the crash where any person sustained a suspected serious injury

7 years HPM 110.5 ch10 4a2

Retention of traffic collision reports: areas shall retain all unsolved felony hit and run fatality investigations in the Area file _____

Indefinitely HPM 110.5 ch10 4a3

The retention schedule for a CHP 202 or a CHP 216 is summarized as follows: open felonies: Felonies: Misdemeanors: Instant reports without prosecution:

7 years, 4 years, 3 years, 3 years GO 100.39 4e1

Regarding citizen, complaint investigations: category one, category two, and other complaints shall be destroyed after a period of____, commencing from the date the department originally received the complaint

5 years HPM 10.4 ch9 2b1

Corrective documentation to employee out of a citizens complaint: any corrective documentation issued to an employee as a result of a complaint investigation, shall be removed from the employees personnel file after a period of____from the date of issue

3 years HPM 10.4 ch9 2b2

Records for property acquired wholly or in part with federal grant funds shall be retained by the AR two unit for____after final disposition of the property, or final payment under the project, whichever is later

Three year HPM 11.2 ch9 12

Retention and disposition of unclaimed property: non-perishable items, unless claimed by the owner shall be held at the Area/division office for___

90 days HPM 11.2 ch 13 3a

If the property is claimed by the rightful owner, complete a CHP 36, evidence/property receipt/report: note the time and date the property was claimed and obtain a signature from the owner. retain the CHP 36 for___ and the CHP 226B is retained for___

5 years, 4 years HPM 11.2 ch13 4e2

Documentation of tank maintenance requirements regarding fuel stations are to be kept for a minimum of ______and facility and should be readily accessible

The life of the tank HPM 22.1 ch12 4d

Regarding command inspections, retention of all inspection documents shall be maintained in a chronological file for the previous___ and be readily available for management review

Four years plus current HPM 22.1 ch1 7e

Grievance records shall be retained at the affected command for a period of____

Three years following the date of the action HPM 9.1 ch7 10e1

Complaint records shall be retained in the affected command for a period of____

One year, following the date of action HPM 9.1 ch7 10e2

Headquarters central files shall retain grievance records for a period of___, and complaint records for a period of___

Five years, three years HPM 9.1 ch7 10e3

A request for union leave shall be retained at the command level for____from the date of the request, and for____in the office of employee relations

12 months from the date of request, and three years HPM 9.1 ch6 7d

Negative drug and alcohol test results: in an effort to minimize the stigma attached to a substance test, negative results should not be included in the employees personnel file. Therefore, negative test results and the documentation regarding reasonable suspicion for the test shall be maintained apart from the employees personnel folder, unless the employee requests otherwise. This information shall be forwarded to the office of internal affairs as confidential material. This information will be maintained in a separate file for___.

For five years or until such time as any litigation arising from circumstances, leading to the test has concluded, whichever is longer HPM 9.2 ch10 3a

Positive drug and alcohol test results: this information will be maintained for a period of___and handled consistent with policy contain an HPM 10.2

Five years HPM 9.2 ch10 3b

Regarding retention of the CHP 118: the _____ CHP 118, plus ______, shall be retained in the field personnel folder

Most current, plus four years HPM 10.10 ch3 4c3

Regarding discrimination complaints the retention schedule for copies of the CHP 612, CHP 612 a, CHP 612 B, and CHP 612 C, shall be retained by divisions for a period of___

Two years from the date, the initial complaint was filed HPM 10.12 ch6 11a

Regarding discrimination complaint retention schedule: the originals of the CHP 612, CHP 612 A, CHP 612 B, and CHP 612 C, shall be retained by the office of equal employment opportunity for a period of___

For a period of five years from the date, the complaint was closed HPM 10.12 ch6 11b

Regarding discrimination, complaint retention schedule: copies of the discrimination, complaint investigations, including interview recordings, shall be retained by divisions for a period of___

For a period of five years from the date, the complaint was closed HPM 10.12 ch6 11c

Regarding retention schedule for discrimination complaints: copies of discrimination, complaint investigations shall be retained by the office of equal employment opportunity for a period of___, either after the appeal period has passed (for internally filed complaints) , or the time for court action has passed (for externally filed complaints)., if a complaint is litigated, the complaint will be retained for an additional ____ after court action has been resolved

Five years, three years HPM 10.12 ch6 11d

Regarding hiring/tracking retention: the originating office will retain the CHP 440 a with the CHP 128 for___

One year HPM 10.12 ch12 5a1

Regarding hiring/tracking retention: the office of equal employment opportunity will retain the CHP 440A for _____

Five years HPM 10.12 ch12 5a2

Evidence and disposal of property: adjudicated case evidence must continue to be held until the period for appeals is expired as follows Felonies:__ Misdemeanors:__ Juvenile cases:__

90 days, 60 days, 90 days HPM 70.1 ch9 4f1&2

Evidence and disposal of property: for offenses punishable by death or life imprisonment without the possibility of parole; or, offenses involving the embezzlement of public money or falsification of public documents: ____

Hold indefinitely HPM 70.1 ch9 4i1

Disposal of evidence in property: for a felony offense involving felony, sexual offenses:

Hold indefinitely, for others 10 years, HPM 70.1 ch9 4i2&3

All evidence retained from threshold, incense, and incident which may result in civil liability for the department shall be held at the area for at least___, unless otherwise specified by the OIA, the office of risk management, or the office of legal affairs. Threshold incidents that involve criminal prosecution and result in a subject incarceration shall be held for___or the length of the incarceration of the subject, whichever is longer

10 years, 10 years HPM 70.1 ch9 6b

Evidence held as a result of non-threshold incident shall be retained for minimum of___

5 years HPM 70.1 ch9 6c

Administrative evidence held in association with a civilians complaint shall be held for a minimum of___before being eligible for purging

5 years HPM 70.1 ch9 6d

Administrative evidence held in association with an administrative investigation shall be held for a minimum of___before being eligible for purging. Administrative investigations that were converted to a miscellaneous investigation in which the employee receive informal discipline should be retained for a minimum of___.

5 years, 3 years HPM 70.1 ch9 6e

Multidisciplinary accident investigation team evidence shall be retained___

Based upon the circumstances of its acquisition HPM 70.1 ch9 6f

Biological material booked as evidence shall be retained by the Area for___

The duration of the incarceration of an individual HPM 70.1 ch9 6g

Regarding the retention of the CHP 215, the office copy, duplicate white copy, are to be retained in Area Office files for a minimum of___after the completion of the entire book

Six months HPM 100.9 ch1 6b1

Regarding the retention of the officers copy, Green copy, of the CHP 215, upon completion of a CHP 215 book, the copies are to be retained for___

One year HPM 100.9 ch1 6c2

Parental notification citations involving a juvenile defendant should be maintained for___

12 months in RTP maintained in alphabetical order HPM 100.9 ch1 6e2

Officers green copies of the siege P2 181 are to be retained at the Area office for a minimum retention period of ___. CHP 267 white copies are to be retained to the Area Office for___.

Six months, six months HPM 100.9 ch3 6b1 & ch4 4b3

The department shall be liable for a reasonable expenses of the employees burial, not to exceed

$5000 HPM 10.13 ch6 5b

The state agrees to reimburse employees for actual, necessary, inappropriate business expenses, and travel expenses incurred___or more from home and Headquarters

50 miles MOU 71 a

Travel advance amount: employees shall reasonably calculate. The amount of the travel expense is not to exceed the estimated expenses to be incurred on the trip and not exceed estimated expenses for___. Employees shall not request advances when the estimated expenses are less than___

30 days, $25 HPM 11.1 ch2 5b

Employees shall submit their request for a travel advance at least___ prior to the first day of travel but no earlier than___prior to the first day of travel

Two business days, two weeks HPM 11.1 ch2 5c

Employees shall clear their travel advances no later than___after the trip by either submitting expense claims and or remitting funds to clear the remaining balances

1 calendar days HPM 11.1 ch2 5e

Unless otherwise specified, each item of expenses of___or Moore requires a receipt; receipt may be required for items of expenses that are less than___

$25, $25 MOU appendix 1 - 71

On the fractional day of travel at the beginning and at the end of a trip of more than _____: up to ____ of the standard federal daily rate for actual expenses will be paid for meals and incidentals

24 hours, 75% MOU appendix 1, 71 2.3

For continuous travel of less than 24 hours, the employee will be reimbursed for actual expenses up to the maximum as follows: for travel of at least _______: up to ___ of the standard federal daily rate for actual expenses will be paid. For travel of less than _____: no reimbursement may be claim for meals and incidental expenses.

12 to 24 hours, 75% 12 hours MOU appendix 1, 71 4.5

When an employee is required to work overtime, they may receive an overtime meal allowance of__. A receipt is not required. To be eligible, the employee must be required to report to work at least__hours prior to, or remain at least__hours past Their regularly scheduled workday, or a minimum of__on a regularly scheduled day off or holiday.

Eight dollars, two hours, two hours, minimum of 10 hours MOU appendix 1, 71

An employee must work an additional__hours for each overtime meal after qualifying for the first overtime meal. No more than__overtime meals may be claimed for each 24 hour. Period.

Six hours, three overtime meals MOU appendix 1, 71

The long-term daily expense rate shall be authorized when a traveler can reasonably be expected to incur expenses in one location, comparable to those arising from the use of establishments catering to long-term visitors, and when the traveler is expected to be in one location for__or more consecutive days.

31 MOU appendix 1, 71

Receipts are required for every item of transportation and business expense incurred as a result of conducting state business, except for actual expenses, as follows: Railroad and bus fares of less than__when travel is holy within the state of California Street car, ferry fares, bridge and road tolls, local, rapid transit system, taxi, shuttle or hotel bus fares, and parking fees of__or less for each continuous period of parking or each separate transportation expense noted in the item Telephone, fax, or other business charges necessary to state business of__or less

Less than $25, $10 or less, five dollars or less MOU appendix 1, 71

Employees who are required to change their place of residence and qualifying for moving and relocation reimbursement may claim up to__of per diem allowances, and only for days when the employees are actively searching for a new residence at their new headquarters

60 days HPM 11.1 ch3 7a

Cost of collision reports: for 1-25 pages the cost is__, and for each additional 25 pages it cost an additional__

$10, $10 HPM 11.1 ch4 4a

A fee of___per page for regular copies of up to 8 1/2“ x 14“,___per page for copies of micro film or computer records shall be charged for records released to an individual under the information practices act

10 cents, 20 cents HPM 11.1 ch4 h

Regarding other records, a fee of___per page for regular copies up to 8 1/2 x 14“,___per page for copies larger than 8 1/2 x 14“ or copies of micro film, or actual cost charged by a third-party shall be charged for records provided under the public records act

30 cents, 50 cents HPM 11.1 ch4 4i

The fee charged for reproduction of MAIT DVDs will be___per DVD

$75 HPM 11.1 ch4 4k

The fee for a copy of a CD recording or a CD recording of a portion of a dispatch sent to recording is___

$5 HPM 11.1 ch4 4l

A 24 hour minimum cancellation notification will be required prior to each scheduled work service or detail cancellations must be made during normal business hours between 0800 and 1700, Monday through Friday. If the hiring company or agency gives a cancellation notification to the department less than 24 hours prior to the scheduled work service or detail a short notice cancellation fee of___will be charged for each CHP uniformed employee signed. If cancellation notifications is made 24 hours or less prior to the schedule detail and the assigned CHP uniformed employee cannot be notified of such cancellation, a minimum of___will be charged for each assigned uniform employee

$50, four hours HPM 11.1 ch6 3f1

Small claims court hearings provide expeditious and informal adjudication of lawsuits and an amount not to exceed___

$10,000 HPM 11.1 ch9 6a

Witness fees for civil cases in the amount of___, together with the subpoena, shall be tendered for each day the uniform or non-uniform employee is required to remain in attendance

$275 HPM 11.1 ch10 1b2

The driver’s maximum liability for DUI cost recovery is___

$12,000 HPM 11.1 ch20 1

A CHP 78R, reimbursable services contract request, shall be used to initiate all reimbursable services contracts with the following: Another state entity, regardless of the estimated dollar value A local government entity or private sector with an estimated dollar value of more than____ When special or mutual indemnification language is required

$50,000 HPM 11.1 ch22 5b

Total petty cash fund shall be limited to___and the fund shall be limited to___

$300, $100 HPM 11.2 ch2 5

The single purchase maximum from the petty cash fund is___

$50 HPM 11.2 ch2 2b

Equipment that is classified as major as a unit cost of___or more

$5000 HPM 11.2 ch8 5b1

Equipment that is classified as minor has a unit cost of less than___

$5000 HPM 11.2 ch8 5b3

Equipment that has a unit cost of less than___but requires stringent accountability controls are classified as sensitive

$5000 HPM 11.2 ch8 5b2

Money in excess of___, seized as evidence or for safekeeping, shall not be stored in a temporary evidence locker/cabinet, including pass-through cabinets. The money shall go directly into the evidence room, safe, and allied agency evidence, room, safe, or a safety deposit box.

$1000 HPM 70.1 ch5 5v2

Explorer posts that have gross receipts totaling___for the year, shall prepare and file electronically the Internal Revenue Service form 990 – N, electronic notice

Equal to or less than $50,000 HPM 70.5 ch8 2h

Explore posts that have gross receipts totaling___for the year, shall complete and file the IRS form 990 – EZ, short form return of organization exempt from tax income

Greater than $50,000 HPM 70.5 ch8 2h

Any monetary donations received by the explorer post shall be deposited to the explorer post checking account within__from receipt of donation

72 hours HPM 70.5 ch8 7b

Disbursement of funds from the explorer post checking account____requires authorization from the area

In excess of $1000 HPM 70.5 ch8 7d

Disbursement of funds from the Explorer post checking account___requires authorization from the division

In excess of $5000 HPM 70.5 7d2

Disbursement of funds from the explorer post checking account___requires authorization from the board of directors

In excess of $10,000 HPM 70.5 ch8 7d3

CHP 180 value categories are as follows

$500 or less, $501 and up to $4000, $4001 or more, and they written in appraised amount HPM 81.2 ch1 2b3

When the storage or impound is found to be valid, the owner has the option to appeal. The decision through the departmental claims process on a CHP 287, claims of___, or through the victim, compensation and government claims board if the claim is___

$1000 or less, over $1000 HPM 81.2 ch4 2f1c

Law-enforcement agencies shall not notify the franchise tax board where there is reasonable cause to believe the property seized has a value___

In excess of $5000 HPM 81.5 ch2 6h

Generally, vehicles which have a minimum equity value of___, should not be seized by the department

Less than $10,000 HPM 81.5 ch2 13c1

Employees who are assigned to perform the duties of an OIC for__during a shift shall receive a differential of__of the daily rate of base pay for every day in which the employee meets the requirements set forth in this paragraph

Six or more hours, 7% MOU 25b

Employees shall qualify for a swing shift pay differential of__when__of the regularly scheduled work shift fall between 1800 and 0100 hours

One dollar per hour, four or more hours MOU 24a2

Employees shall qualify for a graveyard shift differential of______of the regularly scheduled work shift fall between 2300 and 0600 hours

$1.50 per hour, four or more hours MOU 24a3

Employees who maintain their paramedic rating or certification shall receive___per month

$200 MOU 23 a

An employee identified as a motorcycle rider in category one or two who is assigned to motorcycle enforcement duty or two motorcycle instruction duty shall receive additional compensation of___of their base salary per month

5% MOU 22 a

Employees assigned full-time to perform the duties of a investigator who meet or exceeded performance standards in all critical tasks on their annual performance appraisal shall receive___per month

$250 21 a

Employees shall receive, while functioning in a field training capacity for a full shift, a differential of__of the daily rate of base pay for every day in which the employee meets the requirements

7% MOU 20a

Employees who possess an intermediate post certificate or an AA degree shall qualify for___of their base salary or no less than___per month

2.5%, $120 MOU 19a

Employees who possess an advanced post certificate or equivalent or a B a degree shall qualify for__of their base salary or no less than__per month

5%, $240 MOU 19a2

Employees assigned full-time to perform. The duties of a canine handler shall receive__of their base salary per month for care and maintenance of their assigned canine.

4% MOU 18a

Employees certified bilingual who are assigned to a command with a demonstrated need shall receive__per month bilingual pay differential