SECTION 3: 2C - Analytical Approaches and Process Mapping Flashcards
This is the method for understanding the work processes so that they can be streamlined and improved.
a. Flowcharts
b. Data flow diagrams
c. Process mapping
d. Narratives
c. Process mapping
Diagrams that create a visual representation of process or events, usually through text boxes and arrows representing chains of command or orders of events.
a. Flowcharts
b. Data flow diagrams
c. Process mapping
d. Narratives
a. Flowcharts
It is a graphical notation of the path and transformation of data as it moves through an information system
a. Flowcharts
b. Data flow diagrams
c. Process mapping
d. Narratives
b. Data flow diagrams
The following are advantages for using the narrative approach in terms of understanding the processes, systems, and controls in the engagement, except:
i. The narrative may be time consuming to create.
ii. It can be tailored-made for each process.
iii. A narrative requires a detailed analysis and thus forces the reviewer to understand the structure of the function.
a. i only
b. i and ii only
c. ii only
d. i, ii, and iii
a. i only
In narratives, which of the following are its disadvantages?
i. The narrative may become long and cumbersome to read.
ii. Weaknesses in the system are not always obvious.
iii. The reviewer may overlook important portions of internal control.
a. i only
b. i and ii only
c. ii only
d. i, ii, and iii
d. i, ii, and iii
A diagram that creates a dynamic visual representation of physical items moving through a system using colored lines and direction arrows to represent the way that various sites interconnect.
a. Spaghetti diagram
b. RACI diagrams
c. Narrative diagrams
d. Flowchart
a. Sapghetti Diagrams
This diagram describes which people (roles) are involved in the completion of steps ina project or business process. This is useful when there are people from different departments or location involved.
a. Spaghetti diagram
b. RACI diagrams
c. Narrative diagrams
d. Flowchart
b. RACI diagram
What does RACI stand for?
R- responsible
A- accountable
C- consulted
I- informed
They are people or stakeholders who do the work and complete the task or objective, or make decisions.
a. Responsible
b. Informed
c. Accountable
d. Consulted
a. Responsible
Note: They can be jointly responsible
They are the people or stakeholders who need to give input before the work can be marked complete.
a. Responsible
b. Informed
c. Accountable
d. Consulted
d. Consulted
Note: They are active but are not held responsible
SINGLE person or stakeholders who is the “owner” of the work and must sign off or approve when the task, objective, or decision is complete. They must also make sure that all responsibilities are assigned.
a. Responsible
b. Informed
c. Accountable
d. Consulted
c. Accountable
They are someone who need updates on progress or decisions, but they do not need to be formally consulted and do not contribute directly to the task or decision.
a. Responsible
b. Informed
c. Accountable
d. Consulted
b. Informed
They are someone who need updates on progress or decisions, but they do not need to be formally consulted and do not contribute directly to the task or decision.
a. Responsible
b. Informed
c. Accountable
d. Consulted
b. Informed
There are 6 steps in creating a RACI model, what are these?
- Identify all of the tasks involved in delivering the project and list them on the left-hand side of the chart in completion order.
- Identify all the project stakeholders and list them at the top of the chart.
- Complete the cells identifying responsible, accountable. consumed, and informed parties.
- Ensure that every task has at least one stakeholder RESPONSIBLE for it.
- No tasks should have more than 1 stakeholder accountabble.
- All stakeholders should discuss and agree on the RACI model at the start of the project and resolve any conflicts or ambiguities.
There are 6 steps in creating a RACI model, what are these?
- Identify all of the tasks involved in delivering the project and list them on the left-hand side of the chart in completion order.
- Identify all the project stakeholders and list them at the top of the chart.
- Complete the cells identifying responsible, accountable. consumed, and informed parties.
- Ensure that every task has at least one stakeholder RESPONSIBLE for it.
- No tasks should have more than 1 stakeholder accountabble.
- All stakeholders should discuss and agree on the RACI model at the start of the project and resolve any conflicts or ambiguities.
A spaghetti diagram is used by analyst to:
a. analyze a given process to identify inefficient pathways and to suggest improvements.
b. track a physical flow
c. tracking documents
d. all of the above
d. all of the above
What are the basic elements shown in the data flow diagram?
- Data sources
- Data destinations
- Data flows
- Transformation processes
- Data storage
What are the basic symbols that show the steps in a process?
- Circle
- Square
- Arrow
- Box with open right side
What are the basic symbols that show the steps in a process?
- Circle
- Square
- Arrow
- Box with open right side
This element of data flow diagram is where the information comes from.
a. Data destinations
b. Data sources
c. Data flows
d. Transformation processes
b. Data Sources
This element of the data flow diagram is how the data is gathered (gets) there.
a. Data destinations
b. Data sources
c. Data flows
d. Transformation processes
c. Data flows
This is an element of the data flow diagram that answers the question “Where the information goes?”
a. Data destinations
b. Data sources
c. Data Storage
d. Transformation processes
a. Data Destination
This element of data flow diagram tells how the data is stored long-term.
a. Data destinations
b. Data sources
c. Data Storage
d. Transformation processes
c. Data storage
This element of data flow diagram answers what happens to the data.
a. Data destinations
b. Data sources
c. Data Storage
d. Transformation processes
d. Transformation processes
The following are mapping methods, except:
i. Flowcharts
ii. Data flow diagrams
iii. Narratives
iv. Spaghetti diagrams
v. RACI diagrams
a. i, ii, iii only
b. i, iii, iv, v only
c. i, iii, iv, v, vi
d. i, ii, iii, iv, v, vi
d. i, ii, iii, iv, v
This symbol means a data processing or other process step.
a. Circle
b. Square
c. Arrow
d. Box with open right side
a. Circle
This symbol means a data flow.
a. Circle
b. Square
c. Arrow
d. Box with open right side
c. Arrow
This symbol means an external entities or other outside influences on the system.
a. Circle
b. Square
c. Arrow
d. Box with open right side
b. Square
This symbol means data storage.
a. Circle
b. Square
c. Arrow
d. Box with open right side
d. Box with open right side
It is effective in detailing a company’s internal controls or any other related process. It also enable the auditor to identify areas where internal controls are required.
a. Flowcharts
b. Data flow diagrams
c. Process mapping
d. Narratives
a. Flowcharts
This type of flowchart shows the different departments or functions involved in a process and clearly outlines the segregation of duties.
a. Systems or horizontal flowchart
b. Data Flows
c. Program or vertical flowchart
d. Data Flowchart
a. Systems or horizontal flowchart
This type of flowchart depicts specific steps in a process, how they are executed, and that this does not usually show a very clear system components.
a. Systems or horizontal flowchart
b. Data Flows
c. Program or vertical flowchart
d. Data Flowchart
c. Program or Vertical flowchart
What is a point in a process where an error or irregularity is likely to occur, thereby creating a need for control?
Control Point
