Scope Management

Question 1

What is the value of a requirements traceability matrix?

Answer 1

A requirements traceability matrix helps link requirements to objectives and/or other requirements to make sure the project meets strategic goals.

Question 2

What is a project scope statement?

Answer 2

A project scope statement is a description of the project deliverables and the work required to create those deliverables. It describes project scope, major deliverables, assumptions and constraints, as well as in-scope and out-of-scope requirements.

Question 3

Product analysis is part of which scope management process?

Answer 3

Product analysis is a technique used in the Define Scope process.

Question 4

What makes up the scope baseline?

Answer 4

The scope baseline includes the project scope statement, the WBS and the WBS dictionary.

Question 5

What is the key output of the Define Scope process?

Answer 5

The key output of the Define Scope process is the project scope statement.

Question 6

What are the key outputs of the Collect Requirements process?

Answer 6

The key outputs of the Collect Requirements process are requirements documentation and requirements traceability matrix.

Question 7

Scope management plan and Requirements management plan are the key outputs of what process?

Answer 7

Scope management plan and Requirements management plan are key outputs of the Plan Scope Management process.

Question 8

What is the definition of scope management?

Answer 8

Scope management is defining what work is required and then making sure all of that work, and only that work, is included in the project.

Question 9

What is the definition of project scope?

Answer 9

The work the project will do to deliver the product of the project.

Question 10

What is a deliverable?

Answer 10

A deliverable is any unique and verifiable product, result or capability to perform a service that is required to be produced to complete a process, phase or project.

Question 11

What is the lessons learned register?

Answer 11

The lessons learned register is a project document used to record knowledge gained during a project so that it can be used in the current project and entered into the lessons learned repository.

Question 12

What is the scope management plan?

Answer 12

The scope management plan is a subsidiary plan of the project management plan which describes how the scope will be defined, developed, monitored, controlled and validated.

Question 13

What is the requirements management plan?

Answer 13

The requirements management plan is a subsidiary plan of the project management plan that describes how requirements will be analyzed, documented and managed.

Question 14

What is a focus group?

Answer 14

Focus group is an elicitation technique that brings together prequalified stakeholders and SMEs to learn about their expectations and attitudes about a proposed product, service or result. Focus groups are used to collect requirements by gathering representative feedback under the guidance of a facilitator.

Question 15

What is nominal group technique?

Answer 15

Nominal group technique enhances brainstorming with a voting process used to rank the most useful ideas for further brainstorming or for prioritization.

Question 16

What is mind mapping?

Answer 16

Mind mapping is a technique used to consolidate ideas created through individual brainstorming sessions into a single map to reflect commonality and differences in understanding and to generate new ideas.

Question 17

What is an affinity diagram?

Answer 17

An affinity diagram is a technique that allows large numbers of ideas to be classified into groups for review and analysis.

Question 18

Why are voting techniques used?

Answer 18

Voting techniques are used to select a course of action from different alternatives/options.

Question 19

What is plurality?

Answer 19

In plurality voting, decisions are made by the largest block in a group, even if a majority is not achieved.

Question 20

What is majority?

Answer 20

In majority voting, the decision is made as long as more than half the members agree.

Question 21

What is unanimity?

Answer 21

In unanimity voting, there is agreement by everyone in the group on a single course of action.

Question 22

What are questionnaires and surveys?

Answer 22

Questionnaires and surveys are tools that consist of written sets of questions designed to quickly accumulate information from a large number of respondents.

Question 23

What are observations?

Answer 23

Observation, also called job-shadowing, refers to watching end-users do their work, and is helpful when identifying difficult to articulate requirements.

Question 24

What is the purpose of a prototype?

Answer 24

A prototype is a method of obtaining early feedback on requirements by providing a working model of the expected product before actually building it.

Question 25

What is benchmarking?

Answer 25

Benchmarking is the comparison of actual or planned products, processes and practices to those of comparable organizations (internal or external) to identify best practices, generate ideas for improvement and provide a basis for measuring performance.

Question 26

What is a context diagram?

Answer 26

A context diagram is a visual depiction of the product scope showing a business system (process, equipment, computer system, etc.) and how people and other systems (actors) interact with it.

Question 27

What is requirements documentation?

Answer 27

Requirements documentation serves as the basis and foundation for th project and is based on the gathered requirements. It provides a description of how individual requirements meet the business need for the project.

Question 28

What is a requirements traceability matrix?

Answer 28

A requirements traceability matrix is a grid that links product or project requirements from their origin to the deliverables that satisfy them.

Question 29

What is scope creep?

Answer 29

Scope creep is unmanaged changes to the project scope.

Question 30

What is a knowledge area?

Answer 30

A knowledge area is a complete set of concepts, terms and activities that make up a professional field, project management field or area of specialization.

Question 31

What are the 10 Knowledge Areas of project management?

Answer 31

1. Project Integration Management
2. Project Scope Management
3. Project Time Management
4. Project Cost Management
5. Project Quality Management
6. Project Resource Management
7. Project Communications Management
8. Project Risk Management
9. Project Procurement Management
10. Project Stakeholder Management

Question 32

What is the Planning Process Group?

Answer 32

The Planning Process Group are those processes required to establish scope of the project, refine the objectives and define the course of action required to attain the objectives that the project was undertaken to achieve.

Question 33

What is a process?

Answer 33

A process is a set of interrelated actions and activities performed to create a product, service and result.

Question 34

What are the five process groups of project management?

Answer 34

1. Initiating
2. Planning
3. Executing
4. Monitoring and Controlling
5. Closing

Question 35

What are Organizational Process Assets?

Answer 35

OPAs are the plans, processes, policies, procedures and knowledge bases specific to and used by the performing organization. They can include policies, procedures, templates, guidelines, and lessons learned from past project files, historical info and corporate knowledgebase.

Question 36

What are Enterprise Environmental Factors?

Answer 36

EEFs are any external or internal organizational factors or conditions not under the immediate control of the team that can influence, constrain or direct the project and affect project success. They can include organizational culture, market conditions, political climate, regulatory environments, infrastructure and organizational structure.

Question 37

How can you compare or differentiate between OPAs from EEFs?

Answer 37

• EEFs answer “How will it impact my project”
• OPAs answer “What can I use for my project?”

Question 38

Definition

Plan Scope Management Process

Process Group, Knowledge Area, Definition, Key Outputs

Answer 38

Process Group: Planning
**Knowledge Area: **Project Scope Management
Definition: The process of creating a scope management and requirements management plan that document how the project and product scope will be defined, validated and controlled, and how the requirements will be defined, managed and controlled.
Key Outputs: Scope management plan, requirements management plan

Question 39

Definition

Collect Requirements Process

Process Group, Knowledge Area, Definition, Key Outputs

Answer 39

Process Group: Planning
Knowledge Area: Project Scope Management
**Definition: **The process of determining, documenting and managing stakeholder needs and requirements to meet project objectives. Requirements are the foundation of the project and must be comprehensive, including both product and project requirements.
Key Outputs: Requirements documentation, requirements traceability matrix

Question 40

Definition

Define Scope Process

Process Group, Knowledge Area, Definition, Key Outputs

Answer 40

**Process Group: **Planning
Knowledge Area: Project Scope Management
Definition: The process of developing a detailed description of the projects and product. The project scope statement includes clearly defining the in-scope and out-of-scope requirements and the project deliverables.
Key Output: Project scope statement