SAPs Flashcards by Tyler Ray

Discipline Action 304
Discipline shall normally be administered by the following progressive measures:
-
-
-
-

written reprimand
suspension
pay reduction
dismissal

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Discipline Action 304
______________
This form is used to document rule infraction charges. Supervisors needing clarification should seek guidance from ____________ and/or _______________.

Rule infraction charges form

Their district/battalion chief and/or the chief of professional standards

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Discipline Action 304
________ will serve in an administrative support capacity and will be responsible for the preparation of all necessary documents dealing with disciplinary action and presentation of said documents to the _______.

Chief of professional standards

Appropriate division chief

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Discipline Action 304
All disciplinary decisions made by the department and formalized pursuant to ___________, may be formally appealed to ___________…or ______…..

Rule 9 of the civil service and personnel rules and regulations
The Civil Service Board
Grieved

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Discipline Action 304
Guidelines for reporting arrests
Effective within _____ after the arrest, the employee shall notify ____. In cases where the employee is arrested and jailed, this notification must take place within ____ of release. The chief of professional standards will notify _____by providing the employees ___, ____, and ____ of the arrest. Any employee determined to require an extended assignment to administrative duty will have their status reviewed at ______________ following such an administrative assignment.

24 hrs
The chief of professional standards 
24 hrs
The appropriate division chief
Employees name, assignment, and known circumstances of the arrest
30 and 180 days

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Discipline action 304
The employee is responsible for notifying the chief of professional standards within ______ of the status of your final legal disposition.

Within 5 working days

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Discipline actions 304
Disciplinary action guide
The disciplinary steps are used in a progressive manner with most offenses having a ______ statute of limitations.

2 year

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Hazard communication 313
Hazardous products/chemicals will be identified with ____ in those areas designated for hazardous materials storage and shall be stored according to _______. Containers that contain products for ____ are not required to be labeled.

Placards
Classification
Immediate use

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Information systems 314
Any exemption to this policy must be obtained in writing from the _______. The ______ will maintain a copy of the exemption.

Director/fire chief

Secretary of the director/fire chief

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Career development program 316

The ________ will resolve disputes regarding job relatedness.

The head of talent management

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Career development program 316
After obtaining your state of Florida or equivalent paramedic license you must submit a copy to the training academy within _____ of receiving your license.
Fire officer
…completion forms must be submitted _______ after the final grade is posted for each course. After obtaining your state of Florida or NFPA fire officer you must submit a copy to the training academy within __________

Within 30 days of receiving your license
NO MORE THAN 30 days after the final grade is posted
Within 30 days of completion

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FMLA 320
Military caregiver leave criteria
Eligible for up to ______ workweeks of FMLA leave in a single 12 month period. Family, defined as:4
Active duty FMLA leave
Eligible for up to ____ workweeks of FMLA for a qualifying condition
Examples of qualifying exigencies:
Rest and recuperation leave of _______
Post deployment activities within ______…

Up to 26 workweeks
spouse, parents, children, nearest blood relative
Up to 12 workweeks
Up to 15 calendar days
Within 90 days

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FMLA 320
Unpaid leave- when there are ____ hours or less of available leave time credits, the employee shall not be required to utilize paid leave.

80 hours OR LESS

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Vehicle incidents 323
District/battalion chief
Deliver the completed drug and alcohol test form to ________ on THAT SAME DAY

Office of professional standards

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Vehicle incidents 323
VDR
If the law enforcement agency declines to write a report, must be documented on VDR (_______ is then responsible for the diagram).

The district/ battalion chief

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Vehicle incidents 323
Vehicle incident review committee
At least ____ members of the committee must be present at the meeting in order to review incidents.
Reviews will be held ___ or as needed.

Three

Quarterly

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Vehicle incidents 323
Rulings
Upon completion of the committees review, copies of all reports and documentation will be submitted to _____. (_____) shall complete a rule infraction charges form, if appropriate. The rule infraction charges form, along with supporting documentation, will then be submitted to ___________. (_________) shall review the documents and complete a rule infraction supervisors comments form. All documents will then be forwarded to the _______ for processing.

Division chief of operations
Division chief of operations 
The appropriate district/battalion chief
The district/battalion chief
Office of professional standards

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Counseling 330
The original letter of counseling shall be forwarded to the ____ for review. After review, the _____ shall forward the document to the _____ in an envelope marked confidential…If the employee is assigned to a new supervisor within _____ the existing supervisor should exchange counseling information with the new supervisor.

District/battalion chief x2
COMPLIANCE OFFICER
A 2 year period

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Discrimination/harassment 333
The time limit for filing a complaint is within ______ from the date of the alleged discrimination/harassment or within ______ from the date an applicant could have reasonably become aware that he/she was discriminated/harassed. The individual may contact JFRDs EEO Officer at headquarters ____ thru ____ from ____ to ____ at 904 630 7577 or 904 234 7264. After _____, weekends and holidays, contact FRCC to reach _________.

30 days
30 days
Monday thru Friday from 0800 to 1700
After 1700, weekends and holidays, contact FRCC to reach the duty division chief.

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Discrimination/harassment 333
JFRD EEO Officer
Upon completion of the investigation, provide a confidential memorandum to the ______ summarizing the investigative findings.
Maintain records of complaints filed at the JFRD EEO officer level for a period of _______.
Begin to terminate the inquiry and advise employee of the right to file his/her complaint at the next level when the JFRD EEO Officer is reasonably sure that informal resolution cannot be reached in ____ days.

Director of Fire and rescue
NO LESS THAN 2 years
10 days

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Discrimination/harassment 333

Should questions arise regarding a disclosure request; the matter will be referred to _____

EO/EA Division

Discrimination/harassment 333
A complaint initiated with the JFRD EEO Office is considered timely filed with the EO/EA Division (within__ days)
If a complaint is beyond 30 days, the individual should be referred to one of the following:

Jacksonville Human Rights Commission
Within ______ days from the date of last harm

Equal Employment Opportunity Commision
Within ____ days from the date of last harm

Florida Commission on Human Relations
Within ___ days from date of last harm

Within 30 days

JHRC
Within 180 days

EEOC
Within 300 days

FCHR
Within 365 days

Personnel Reassignments 334
If the appropriate ___ believes extenuating circumstances exist that could hamper operations, then a deviation may be considered after consulting with _______. All openings will be advertised for _______ beginning on a ___ and closing the following ____ at _____hrs.

DIVISION chief
Director/fire chief
7 calendar days beginning on a Monday and closing the following Sunday at 1700 hours

Personnel Reassignments 334
The marine assignments are located at stations __, __, and ___.
The following is required for permanent assignment of suppression personnel assigned to marine stations and rescue personnel assigned to _____.
Minimum certifications
-JFRD deckhand
-USCG license , minimum Operator of uninspected passenger vessels

Marine evaluation
There will be an evaluation at the end of ______
Conducted by ______
Evaluation will be on ____ and _____.

Additional certification
Must be obtained by suppression personnel:
JFRD FBOT ____, ___, or _____
______ hour state of Florida hazmat tech course for stations ___ and ___

38, 39, 40
Rescue 40
At the end of the first 6 months
Conducted by 2 qualified USCG captains
On various small watercraft and the 31’ fireboats
FBOT 30, 50, or 70
160 hour hazmat tech for stations 38 and 39

Personnel Reassignments 334 Hazmat teams Requirement for permanent assignment to any ________ or ______ unit assigned to hazmat stations. ______ hour state of Florida hazmat tech course State of Florida hazmat tech certification

Suppression or rescue | 160

``` Personnel Reassignments 334 USAR, Squads, Squad rescues Squad assignments-_________ USAR Assignments-________ Squad rescue-____________ Following requirements are for permanent assignment of ______ personnel ``` ``` _____ hour USAR tech class ____ hour RIT Hazmat tech ____ course Refresher training completed as required by _________ Preference for ______ ```

``` 4, 12, 14, 37, 63 4 and 13 R4, R12, R13, R14, R37, R63 Suppression 320 hour 40 hour 160 JFRD, state of Florida or other governing agency State certified USAR tech ```

``` Personnel Reassignments 334 ARFF assignments-_______ Following required for _____________ to ARFF stations _____hour IAFF HAZ MAT tech course State of florida hazmat tech cert ```

Stations 16 and 56 Suppression and rescue 160 hr

Personnel Reassignments 334 Outlying units ____, ____, ____, ___, _____, ____, ____ , ____

33, 40, 43, 45, 46, 49, 53, 57

Discipline action 304 Rule infraction charges form The form should then be forwarded to the ___ to assist in the completion of the rule infraction supervisors comments form. The _____ form will be placed in an envelope marked “_____” and submitted to the ____ through the chain of command.

District/battalion chief Original form “Confidential” CHIEF of professional standards

Discipline action 304 Rule infraction supervisors comments form If the rule infraction charges form is completed by a district chief, this form shall be completed by the appropriate _____..

Battalion chief

Discipline action 304 Reporting arrests The employee will report to ______ on the next duty day...The employees failure to report arrests within the specified 24 hour period could result in immediate ______

Chief of professional standards | Immediate discipline

Discipline action 304 Administrative procedures for arrests ...placed on administrative duty...until the circumstances of the arrest are reviewed by the ______.

Administration

Hazard communication 313 A _____________is used to notify personnel of any additions or deletions of products/chemicals requiring an MSDS or important literature.

Facility hazardous materials list

Products/chemicals, other than those used for personal consumption or hygiene, that fall into a hazardous materials category must receive prior approval from the ____ or ___ for use and/or storage at any work location.

Company officer or facility manager

Career development program 316 If the course is cancelled or the employee drops or quits the cours, he/she must notify the training academy on the _________. If a course change is necessary, the employee must submit a revised application to the training academy on the _______.

Next business day x2

After each course completion, employees must submit the following to the JFRD training academy _________ days after the final grade is posted. Original ______ Original________ Certificate of_______ and _______ agreement form

Original registration receipt Original grade/transcript showing C or better Certificate of completion and conditional repayment agreement form

Career development program 316 | ______ is responsible for submitting documents to the talent management office for incentive pay.

The training academy

Career development program 316 In order to recieve city incentive pay, employees who meet the requirements must submit an official transcript or official e transcript to the ________ showing that the degree has been awarded.

HR specialist at fire and rescue headquarters

Career development program 316 In order to recieve State incentive pay, employees who meet the requirements must submit an official transcript or official e transcript to the ________ showing that the degree has been awarded.

HR specialist at fire and rescue headquarters

FMLA 320 | Leave taken for the birth or placement of a child must be concluded within _____ of the birth or placement.

Within one year

FMLA 320 Additional leave past 12 weeks for serious health You may be asked to submit only a COJ employee leave request. However, the city’s employee services medical section may require additional documentation based on the certification that you previously provided. Submit the leave request to ______ or ____, and any additional documentation should be sent directly to the ________

To your department director or designee | City’s employee services medical section

FMLA 320 If the leave is requested because of the illness of a child or the other spouse, each spouse is individually entitled to ______ weeks FMLA leave within each calendar year

Individually entitled to 12 weeks

FMLA 320 | ______ has ultimate responsibility for designating leave, paid or unpaid, as FMLA leave.

JFRD

FMLA 320 Leave may be designated FMLA leave retroactively within ____days, ...._____ will notify the employee if this designation has been made retroactively.

WITHIN 2 BUSINESS days | Human Resources

Vehicle incidents 323 In cases where there is potential liability to JFRD, notify FRCC via ______ to relay the information to the responding ______. Although the ——— is notified by FRCC in the above situations, they will respond at _______.

Cellular phone Claims adjuster At their own discretion

Vehicle incidents 323 | FRCC notifies:4

District/battalion chief Law enforcement Tac support City insurance/Claims adjuster

Vehicle incidents 323 District/battalion chief If JFRD personnel have sustained injuries, ensure that the ______ has been notified (day or night). Deliver the completed VDR to _____ on ___day.

Health and safety officer | Tactical support on that same day

Vehicle incidents 323 Vehicle incident review committee The membership of the committee shall be:6

Division chief of operations(permanent chair, conducts all meetings) Designee appointed by the president of IAFF local 122 Manager of tac support Certified EVOC instructor Engineer selected by director/fire chief for a 1 year term Chairman of the safety committee or designee

Vehicle incidents 323 VIRC The chair has the authority to _____ committee membership at his/her discretion.

Increase

Vehicle incidents 323 | The ____ will ensure all pertinent VDRs are complete and sufficient data is available for the committee to review.

The recording secretary

Vehicle incidents 323 | JFRD shall have a right to appeal the ruling made by the vehicle incident review committee either in _____ or in ____.

In writing or in person

Counseling 330 While the winess should be an officer/supervisor, contact your _____for guidance in this area prior to contacting and requesting witness assistance.

District/battalion chief AND/OR the compliance officer for guidance