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SAP > SAP Configuration > Flashcards

SAP Configuration Flashcards

0
Q

View

A

Presents only selected material pertinent to a particular area

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1
Q

Raw materials

A

Goods purchased to be used in manufacturing process.

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2
Q

Purchase order

A

Instruction to a vendor to deliver a good or service.

Can include storage location (for purchasing organization).

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3
Q

Goods receipt

A

Records material being received into inventory

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4
Q

Vendor master record

A

Contains all information about a vendor

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5
Q

Types of stock

A

Unrestricted-use stock
Stock in quality inspection
Blocked stock

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6
Q

Storage location

A

Place where material is stored.

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7
Q

MRP system

A
  • Materials Requirement Planning system.

* Anticipates future demand* for stock items through statistics.

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8
Q

Vendor

A

Business partners that are suppliers of materials or services.

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9
Q

Purchase requisition

A

Internal document that instructs purchasing department to buy a material/service.

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10
Q

MM module

A

Function: Materials Management

Process: Procurement Logistics

Functional Areas: Purchasing, invoice verification, inventory management, warehouse management

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11
Q

Finished goods

A

Produced goods sold to customers

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12
Q

Tolerance limits

A

Allowable deviation between:

  • PO and GR (for amounts) or
  • GR and IR (for price)

Invoice is still posted, but must be investigated before paid.

Provides balance between accuracy and efficiency.

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13
Q

Material master record

A

Tracks materials in SAP. Contains information about materials.

The most integrated data record within SAP.

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14
Q

Parallel Testing

A

Testing the new system or processes with a complete data set while running the same processes in the legacy system.

A successful test will show identical results when both the legacy system and new system results are compared.

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15
Q

A make-to-stock production system is one where…

A

Manufacture and maintain stock and sales made by this stock.

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16
Q

Stock transfer types

A

Storage location to storage location
Plant to plant
Company code to company code

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17
Q

In the SAP Controlling module, the controlling area is connected to…

A

Financial accounting

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18
Q

Types of transfer posting

A

Stock to stock
Material to material
Consignment to warehouse

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19
Q

Stock transfer

A

Physical movement in stock.

Can take place both within the same plant an between two plants.

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20
Q

Functional Unit Testing

A

Test of configuration, system settings or a custom development (it may follow the technical unit testing)

These usually use actual data or data that is masked but essentially the same as a real data set.

A successful test shows that the development or configuration works as designed and the data is accurate as a result.

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21
Q

Testing Types

A
  1. Unit Testing
  2. System Testing
  3. System Integration security Testing
  4. Performance Testing
  5. User Acceptance testing
  6. Regression Testing
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22
Q

Performance Testing

A

Tests how much time it takes to perform some actions

Usually it is done using software.

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23
Q

In SAP configuration, the relationship between Sales organisation and Company code is…

A

oo-1

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24
Q

Goods issue

A

Goods movement in which a material withdrawal, goods issue, material consumption, or goods shipment is posted to a customer.

A goods issue leads to a decrease of warehouse stock.

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25
Q

Master Data

A

Control information

Decide how transaction data gets posted into various accounts

Usually shared across modules

Fairly static.

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26
Q

System Testing

A

Tests the full cycle with its integration

Uses test cases which give a full cyclic test from order to invoice.

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27
Q

Function of a purchasing organization.

A
  • Procurement for One or More Plants
  • Negotiating Pricing and Delivery Terms

Assigned to A Company where Inventory is Legally Tracked or Costs are Legally Incurred

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28
Q

In SAP configuration, the relationship between Plant and Storage location is…

A

oo-1

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29
Q

Material Master – Levels

A 
Client
•Description
•Units of measure
•Material number
•Engineering data
Plant
•Planning data
•Manufacturing data
•Purchasing data
Storage Location
•Stock quantities
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30
Q

Technical Unit Testing

A

Test of some technical development such as a user exit, custom program, or interface.

the test usually consists of a test data set that is processed according to the new program.

A successful test only proves the developed code works and that it performed the process as designed.

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31
Q

Types of BOMs

A

Material BOM
Variant BOM
Multiple BOM

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32
Q

The transaction code for creating a new chart of account is

A

OBY7

33
Q

Decentralised purchasing

A

different purchasing organizations each responsible for different plants

34
Q

Integration Testing

A

Tests a process, development or configuration within the context of any other relevant functions.

The test should examine all data involved across all modules and any data indirectly affected.

A successful test indicates that the processes work as designed and integrate with other functions without causing any problems in any integrated areas.

35
Q

The transaction code for creating a credit control area is

A

OB45

36
Q

A make-to-stock production system is one where

A

Manufacture and maintain stock and sales made by this stock.

37
Q

Finished Products (FERT)

A
  • Are produced internally

* Normally no purchasing views exist

38
Q

Rules

A

 Defines the parameters for Master Data and Transactions
 Determines functionality for Master Data and Transactions
 Relatively fixed
 Changes as policy changes

39
Q

Trading goods (HAWA)

A
  • Always purchased externally
  • Sold without any change to the material
  • No manufacturing views exist
40
Q

Who are the three parties being involved in an Enterprise Systems implementation?

A

Consultants,
Vendor
Client representatives

41
Q

Raw Materials (ROH)

A
  • Purchased externally only

* No sales view

42
Q

‘Three-way matching’ is a principle which involves matching the Vendor Invoice total to what other elements in the procurement process?

A

Purchase Order
Goods Receipt
Invoice Receipt

43
Q

User Acceptance Testing

A

AKA ‘Customer testing’

Performed through the execution of predefined business scenarios, which combine various business processes.

The user test model is comprised of a sub-set of system integration test cases.

44
Q

The term MRP stands for…

A

Material Requirement Planning

45
Q

Goods receipt

A

Goods movement in which the receipt of goods from both an external vendor and from production is posted. Leads to an increase of warehouse stock.

46
Q

A vendor master record is used for storing information related to a supplier. The master record is split into three areas. What are these areas?

A
  • General Data
  • Company Code Data
  • Purchasing Organization Data
47
Q

The purchasing view of the material master is relevant at what organizational level?

A

Plant

48
Q

Sales Order

A

 Formal Agreement with the Customer

 Created at Sales area level

49
Q

Unit Testing

A

Test elements separately alone one by one using test cases and test data.

Does not check/test any integration between order and delivery; delivery and TO; TO and PGI and then invoice.

50
Q

Security Testing

A

Tests different roles and functionalities and will check and sign-off.

51
Q

A responsibility centre whose performance is evaluated in terms of the profits earned in relation to its asset base is called:

A

Profit Centre

52
Q

Work center

A

Business objects that can represent the following real work centers, for example:

Machines, machine groups
Production lines
Assembly work centers
Employees, groups of employees

53
Q

What are the views that make up the vendor master record?

A

General data
Company code data
Purchasing data

54
Q

In SAP configuration, the relationship between Plant and Company code is…

A

oo-1

55
Q

Regression Testing

A

Verifies that new configuration does not adversely impact existing functionality.

This will be done on each phase of testing.

56
Q

Bill of Material (BOM) contains…

A 
A list of all:
 Raw materials
 Sub-assemblies
 Intermediate assemblies
 Sub-components
 Components
 Parts
- And the quantities thereof, required to create the end product.
57
Q

Volume Testing

A

Testing a full data set (actual or masked) to ensure that the entire volume does cause system problems.

A successful test indicates that the processes will not slow or crash the system due to a full data set being utilized.

58
Q

Business element groups relevant to procurement?

A 
Materials Management (MM) 
Finance (FI)
Production Planning (PP)
Warehouse Management (WM)
Quality Management (QM)
59
Q

Plant

A
  • Lowest valuation area (for PRICES or VALUES)
  • Organizational level where (MRP) runs
  • Generally used to describe a production site, a distribution center or centralized warehouse
  • May be a physical or logical unit
60
Q

In SAP configuration, the relationship between Distribution Channel and Sales Organisation is…

A

1-oo

61
Q

Organizational levels in a procurement cycle:

A

1) Client,
2) Company Code,
3) Plant,
4) Storage Location,
5) Purchasing Organization,
6) Purchasing Groups

62
Q

Company code (Organizational Unit)

A
  • Has smallest entity for accounting
  • Has own balance sheet
  • Has own profit and loss statement
63
Q

Client (Organizational Unit)

A
  • Represents a company within SAP.
  • Is a business-independent entity in R/3 system that contains its own set of master data and table contents.
  • Is not a legal entity but is more technical in nature
64
Q

SAP R/3 Main Modules are:

A

1) Financial Planning (FI)
2) Controlling (CO)
3) Materials Management (MM)
4) Sales and Distribution (SD)
5) Production Planning and Execution Process (PP)
6) Logistics Execution (LE)
7) Quality Management (QM)
8) Project Sysial ManagementMatertems (PS)
9) plant Maintenance (PM)
10) Customer Service (CS)

65
Q

Storage Location (Organizational Units)

A
  • Is the physical stock inside a singular plant.
  • Is the place where inventory management takes place here.
  • Codes can be repeated under a different plant.
66
Q

Purchasing Group

A
  • Is the subdivision of Purchasing Organization.

- Is responsible for operational buying.

67
Q

Material Requirements Planning (MRP) is responsible for:

A

1) Derivation of future requirements
2) Guaranteeing that required quantities of specific materials are available at the right point in time
3) Balancing stock level versus readiness

68
Q

Posting Key

A

Two-character numerical key

Controls the entry of line items.

Determines:

  • Account type
  • Debit/credit posting
  • Layout of entry screens
69
Q

Division

A
  • Product Line
  • based on responsibility for sales or profits from saleable materials or services.
  • Organization level to which customer specific information and requirements are maintained
  • Assigned to one or more Sales Organizations.
70
Q

Transfer posting

A

Change to stock type, material number or batch number.

Additional physical movement possible.

71
Q

Purchasing Organization

A
  • Is the organizational unit within logistics.
  • Procures materials or services for plants.
  • Negotiates conditions with vendors.
72
Q

Testing Methodologies

A
  • Technical Unit
  • Functional Unit
  • Integration
  • Volume
  • Parallel
73
Q

Types of a Purchasing

A
  1. Enterprise-wide
  2. Company-specific
  3. Plant-specific
74
Q

Enterprise-wide Purchasing

A

Single purchasing organization procures for all the company codes of a certain client (that is, for all the individual companies of a certain corporate group)

75
Q

Company-specific Purchasing

A

One purchasing organization procures for just one company code

76
Q

Plant-specific Purchasing

A

One purchasing organization procures for one plant

77
Q

Chart of Accounts

A

List of all accounts contained in the General Ledger

  • CoA must be assigned to every company code to create General Ledger for that company
  • Several company codes can use the same chart of accounts
78
Q

THREE (3) TYPES OF COA

A
  1. Operative COA
  2. Country-specific
  3. Group
79
Q

5 TYPES OF ACCOUNTS WITHIN COA

A
  1. Assets
  2. Liabilities
  3. Equity
  4. Revenues
  5. Expenses
80
Q

Sales Area

A

Comprised of:

  • Sales Organization
  • Distribution Channel
  • Division

Used to link together the organizational aspects of sales to customers

SAP (2 decks)

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