Romano-Budget Division

Question 1

Who is the owner of Budget Division?

Answer 1

Chief of Budget

Question 2

The ________ administers the financial affairs of the Jacksonville Sheriff’s Office (JSO), including the management of JSO purchasing activities, travel, grants and contracts.

Answer 2

Budget Division

Question 3

JSO is required by Chapter 106 of the Municipal Code of the City of Jacksonville (COJ), to provide the City Budget Office with an ______ operating budget request.

Answer 3

annual

Question 4

Each _____ _____ will work with and provide input to the Budget Division in the development of the current level budget request.

Answer 4

division chief

Question 5

On an _____ basis, the Budget Division will provide instructions for requesting enhancements needed to increase the level of service or provide for a new program.

Answer 5

annual

Question 6

JSO is required by Chapter 122.6 of the Municipal Code to submit an estimate of the capital improvement requirements for JSO for the ensuing ____ years.

Answer 6

five

Question 7

The Budget Division is responsible for compiling the five- year Capital Improvement Program (CIP). Each department _______ will work with the Chief of Budget to develop and prioritize the CIP for his department.

Answer 7

director

Question 8

The Chief of Budget or his designee will conduct periodic briefings with division _____,
department ______, the ________ and ______ to inform them of the status of their budget highlighting potential problem areas.

Answer 8

chiefs
directors
Undersheriff
Sheriff

Question 9

When an activity requires supplemental or emergency appropriations or needs to transfer funds between accounts, a written request will be submitted by the division ______ through the chain of command.

Answer 9

chief

Once approved by director sent to Budget

Question 10

Each unit’s ________ _______will be responsible and held accountable for the safeguarding of all monies.

Answer 10

commanding officer

Question 11

In the event a division chief intends to close an imprest/petty cash fund/special purpose checking account, a future closing date shall be established and
communicated to the _______and _________via Intradepartmental Correspondence Form (P-0004).

Answer 11

Chief of Budget

Internal Audit

Question 12

The Budget Division is responsible for the management and oversight of all _____ for
JSO.

Answer 12

grants

Question 13

All requests for the purchase of computers, software, or other computer supplies must be reviewed and approved by the ___________________ Section.

Answer 13

Information Systems Management

Question 14

Any requests for uniforms must be submitted to the ___________ for processing.

Answer 14

Supply Unit

Question 15

A ______ _______ is a purchasing tool, which allows the user to purchase goods and/or services over a set period of time.

Answer 15

Blanket Order

Question 16

A ______ purchase is defined as any purchase of supplies and / or services in excess of $65,000.

Answer 16

formal

Question 17

Under no circumstances will a change order request be submitted directly to the City’s ________ Division.

Answer 17

Procurement (must be sent to Budget)

Question 18

The employee responsible for the improper purchase will detail the circumstances of the purchase on an Intradepartmental Correspondence Form (P-0004) routed through their chain-of-command to the ______ level for approval.

Answer 18

director

The Form 4 is then sent to Budget

Question 19

All _____ _____ (including those that are zero cost) and in-town training requests that require payment for registration must be approved in advance.

Answer 19

travel requests

Question 20

An employee requesting permission to travel, except for the purposes of transporting prisoners or for an investigation, or attend in-town training must submit Part I of the Travel Request Form (P-0036E). Part I must be routed through the employee’s chain-of command and be approved by the _______, ___________, or ___________.

Answer 20

Sheriff, Undersheriff, or appropriate department

director.

Question 21

Travel forms must be completed and approved through the chain of command no less than ____ weeks prior to the date when any travel arrangements must be made, including the training registration deadline.

Answer 21

four

Question 22

Per Diem for meals will be advanced only if the travel period spans at least ____ days.

Answer 22

five

Question 23

Part II of the Travel Request Form (P-0026E) is not required for_______ training requests.

Answer 23

in-town

Question 24

Upon their return, travelers have ____ working days to complete Part II of the Travel Request Form (P-0036E) and submit it to the _______ ______.

Answer 24

five

Budget Division

Question 25

If travel was by air, all _____ ____and _______ ______ must be attached to Part II.

Answer 25

boarding passes | baggage receipts

Question 26

The traveler(s) and the _____ _____or higher authority will sign Part II of the Travel Request Form (P-0036E) attesting to its accuracy.

Answer 26

division chief

Question 27

When notified that someone has been arrested by another law enforcement agency and requires transportation to Jacksonville, the _______or designee shall determine the means of transportation that will be used to return the individual to Jacksonville.

Answer 27

Chief of Jails

Question 28

Investigations requiring travel must be authorized and approved by the requesting officer’s _____ _____ or designee.

Answer 28

assistant chief

Question 29

Prior to the travel, detectives requesting funds for travel will prepare the top section of a ___________________ for approval by their assistant chief or designee.

Answer 29

JSO Prisoner Transport and Investigations Travel Form (P-0442)

Question 30

The detective will complete the bottom section of the prior approved JSO Prisoner Transport and Investigations Travel Form (P-0442) upon the return of the detective at the earliest possible time, not to exceed ____ working days.

Answer 30

five

Question 31

Per Diem and traveling expenses of informants, sources, suspects, etc. must have prior authorization from the detective’s ________ or designee.

Answer 31

assistant chief

Question 32

Frequent Flyer miles or Reward accounts accrued on JSO business will not be used for ______ reasons.

Answer 32

personal

Question 33

It is the responsibility of the purchasing cardholder’s immediate supervisor to notify the Budget Division immediately in writing if the cardholder: (3)

Answer 33

1. Transfers to a different department/supervisor 2. Terminates employment 3. No longer needs the card.

Question 34

Each card will have a credit limit based upon the individual’s need for the purchasing card; however, in no circumstance will a single purchase exceed ______ with a maximum of _______per month per card unless an exception is approved by Treasury.

Answer 34

$2,500 $10,000

Question 35

The _________ has the authority to cancel any cardholder’s card upon verification of a violation of the purchasing card procedures.

Answer 35

Chief of Budget

Question 36

Employees requesting reimbursement for damaged property should complete a ________________.

Answer 36

Reimbursement Request for Damaged Personal Property (P-0087).

Question 37

The Reimbursement Request for Damaged Personal Property is approved by the employee’s immediate supervisor and _______ _______or higher approval authority.

Answer 37

Assistant Chief