RM Chapter 2 - Project Management Framework

Question 1

Project Management Process Groups

Answer 1

Initiating
Planning
Executing
Monitoring and Controlling
Closing

Question 2

Project Management Knowledge Areas

Answer 2

Integration
Scope 
Schedule
Cost
Quality
Resource
Communications
Risk
Procurement
Stakeholder Management

Question 3

Definition of a Project

Answer 3

• It is a temporary endeavor, with a beginning and an end

- It creates a unique product, service, or result

Question 4

Project Team

Answer 4

Group of people, including project manager, who will complete the work of the project

• Plans what needs to be done- WBS and schedule estimates
• Completes activities to produce deliverables

Question 5

Project Management Team

Answer 5

For large projects, team members that perform project management activities

Question 6

Stakeholder

Answer 6

Those impacted by or can influence the project, either positively or negatively.

Question 7

Stakeholder Management

Answer 7

Keep them informed, solicit their input, work to satisfy their needs and expectations

Question 8

Project Management

Answer 8

Responsible for managing the project to meet project objectives and deliver value and benefits to the organization

Question 9

Governance

Answer 9

Organizational Governance - Structure of org, policies and procedures for how work will be be performed

Project Governance - Framework within which project work is performed across the organization.

Question 10

Project Management Office -
Supportive
Controlling
Directive

Answer 10

Supportive - provides policies, methodology, templates, and lessons learned. Exercises a low level of control
Controlling - provides support and guidance, trains, tools, ensures compliance. Exercises a moderate level of control
Directive - provides project managers, is responsible for project results. Manages all projects. Exercises a high level of control

Question 11

Organization Project Management

Answer 11

Framework for keeping the organization as a whole focused on overall strategy.
Provides direction on how portfolios, programs, projects, and other work should be prioritized, managed, executed, and measured to achieve strategic goals and desired benefits

Question 12

Organizational Structure - Matrix

Strong
Weak
Balanced

Answer 12

“Two Managers”
Strong - Power rests with project manager
Weak - Power rests with functional manager
Balanced - Power shared between project and functional managers

Question 13

Project Expediter

Project Coordinator

Answer 13

Project Manager roles in Weak Matrix
Project Expediter - Staff assistant and communications coordinator, no authority
Project Coordinator - Like expediter, has some authority

Question 14

Organizational Structure

Functional
Project-oriented
Matrix

Answer 14

Functional = "Silo" Projects generally within a single department, team members do project work + normal work
Project-Oriented = "No Home" Company is organized by projects - also known as composite or hybrid
Matrix = "Two Managers" - Team members report to two managers

Question 15

Enterprise Environmental Factors

Answer 15

Outside control of the project team, provide context for the project.
Internal EEFs - culture, structure of organization. Examples - resource management system, procurement system
External EEFs - government regulations

Question 16

Organizational Process Assets

Answer 16

Processes Procedures, and Policies - adopted by organization for projects

Organizational Knowledge Repositories - Historical knowledge bases for WBS, Reports, Financial data, Issue Logs
Lessons Learned

Question 17

Assumption Log

Answer 17

Contains assumptions and constraints, begun at time project charter is developed

Question 18

Assumptions

Answer 18

What management and stakeholders believe to be true about a project. Expectations, may not be based on fact

Question 19

Constraints

Answer 19

Limit options during planning and beyond.  Imposed by management or the sponsor.  Management directly or indirectly sets the priority of each constraint
Schedule
Cost
Scope
Quality
Customer Satisfaction
Risk
Resources

Question 20

Work Performance Data, Information, Reports

Answer 20

Work Performance Data - initial measurements and details about activities during Direct and Manage Project Work process in executing
Work Performance Information - Data analyzed and assessed for meaning for overall project
Work Performance Reports - Organized work performance information distributed to stakeholders

Question 21

Operational Work

Answer 21

Operational work is ongoing work to support the business and systems of the organization
vs Project work ends

Question 22

Program Management

Answer 22

Grouping of related projects, coordinating management of projects. Done to provide coordinated control, support, and guidance

Question 23

Portfolio Management

Answer 23

Includes program, projects and operational work prioritized to achieve a specific business goal. Optimizes resource use, enhances benefits, reduces risk

Question 24

Expert Judgement

Answer 24

Consulting those with expertise

Question 25

Meetings

Answer 25

Way to get input of feedback from groups

Project manager responsible for determining value of the meeting