Resources Flashcards
What are the 6 processes in Resource Mgmt?
- Plan resource mgmt
- Estimate activity resources
- Acquire resources
- Develop team
- Manage team
Control resources
What do processes do in resource management?
Identify, acquire, and manage the resources needed for the successful completion of the project.
- Want to ensure that resources will be available to the project manager and project team
Which process group phase strengthens the team members’ commitment to the project?
Planning
Participation adds to their expertise to the process
What is the role of the PM in resource mgmt?
- Coordinate the appropriate authorities to supply the resources for the project
• Physical and human - Develop team skills and maintain team satisfaction/motivation
- Problem solving and conflict management
What does this resource mgmt impact?
Most things, though there is an emphasis on how using motivated team members and using resources to the fullest will:
- Make costs efficient - Make scheduling efficient - Eliminate risks
What difference aspects influence teams?
- Environment
- Locations of team members
- Communications
- Cultures
Trends and emerging practices in resource mgmt
Popular resource mgmt methods today: - Lean - JIT - Kaizen Emotional Intelligence - PM needs to improve inbound and outbound competencies - Emotional intelligence is a good indicator of a successful team Self-organizing Teams - PM provides team with a suitable environment and adequate support Virtual Teams: - Communication technologies (email, audio conferencing, social media, web-based meetings, video conferencing) - Advantage: ○ Not held back by location ○ International projects ○ Low cost - Disadvantage: ○ Lack of team building ○ Gaps in knowledge
Considerations for tailoring Project Resource Mgmt
- Diversity of team
- Physical location of resources, people, etc
- Industry-specific resources
- Acquisition of team members
• Especially if there are certain skills needed or if team members are external - Development and management of team
- Life cycle approaches
• These approaches can impact the communications, cost, resources, and schedule management
What is the Plan Resource Management Plan?
The components of the pm plan that provides guidance on how project resources should be categorized, allocated, managed, and released
What charts exists to communicate team roles and responsibilities?
- Hierarchical Chart - shows positions/relationships in a graphical, top-down format
- Responsibility Assignment Matrix (RAM) - illustrates the connections between activities and project team members. Shows that 1 person is responsible for 1 task to avoid confusion.
What are the types of hierarchical charts?
- Work Breakdown Structure (WBS)
Deliverables broken down into work packages, shows high-level responsibility - Organizational breakdown structure (OBS)
Arranged according to an organization’s depts, units, or teams with their work listed under each - Resource breakdown structure (RBS)
For physical resources. Each descending level represents a higher detail of the resource until the detail is fine enough to use with the WBS
What is a RACI chart and why is it useful?
It is a Responsibility Assignment Matrix chart that reviews roles by who is:
- Responsible
- Accountable
- Consult
- Inform
Useful as it ensures a clear assignment of roles and responsibilities when the team consists of internal and external resources
What is a text oriented format chart? What is it well suited for?
Usually in outline form, these docs provide info such as :
- Responsibilities
- Authority
- Competencies
- Qualifications
AKA position descriptions and role-responsibility-authority-forms
Well suited for laying out team member responsibilities that require detailed descriptions
What are resource requirements?
The types and quantities of resources required for each activity in a work package.
What are examples of resources?
- Team members
- Facilities
- Equipment
- Materials
- Supplies
- Other
