Requiring Personal Appearance and Reviewing the Document Flashcards
Personal Apperance
When the signer is physically in front of you when you perform the notarization
Personal Appearance is a must and it verifies
- Who they say they are
- Are signing of their own free will
- Are aware of what’s happening
The DO’s of Reviewing the Document
Briefly scan the document to ensure it is
- OK to notarize
- What kind of notarization
- Information for your journal
The DON’Ts of Reviewing the Document
Reading the signer’s document
A complete document has
- No missing pages
- No blank spaces
Why should an incomplete document not be notarized?
Might harm the signer and it is forbidden in MA
What does a notary certificate indicate?
What type of notarization to do
What happens if there is no certificate but the signer knows what type of certificate?
Add the appropriate notary wording
What happens if there is no certificate and the signer doesn’t know?
Show the signer different notary certificates and let them choose
What happens if there is no certificate and the signer can’t identify the type of notary necessary?
Suggest the signer check with someone who does
What happens if there is no certificate, the signer can’t identify the type of notary necessary, and cannot get it checked?
Refuse to notarize
If you can read a document in a foreign language that needs notarization
Proceed with the notarial act
If you cannot read a document in a foreign language that needs notarization
Do not proceed with the notarial act
What is an accepted form of a signature?
A handwritten original
What is not an accepted form of a signature?
Stamped, photocopied, or faxed signatures
