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CLEET > Report Writing and Ethics > Flashcards

Report Writing and Ethics Flashcards

1
Q

You must have _______ to start a report.

A

Subject (Incident)

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2
Q

When is a case finished?

A

After all the appeals are complete

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3
Q

The field note is…

A

For the officer’s own use and is his personal property

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4
Q

Once you have a subject, you must…

A

Research (Investigate)

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5
Q

Permanent Notes

A
  • Available any time
  • Can be used in court
  • Quick reference
  • Mistakes, spelling, etc. are available for for scrutiny
  • Entire notebook is available for scrutiny
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6
Q

Temporary Notes

A
  • Storage and maintenance are not an issue
  • They are unavailable for scrutiny
  • Mistakes, spelling, etc. are unimportant
  • Once they are gone, they are gone
  • Challenges as to “why” you didn’t maintain them can be an issue
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7
Q

Novelty Recall

A

The first information is more easily recalled

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8
Q

Latent Recall

A

The last information is more easily recalled

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9
Q

Recovery Recall

A

The first and last information are more easily recalled

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10
Q

When gathering information, your notes should include…

A
  • Person: complete info on - suspects, victims, and witnesses
  • Dates and times
  • Exact location
  • Case #
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11
Q

Pay attention to the details

A

Name, DOB, POB, Home address (Owners, renters), Phone # and provider

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12
Q

First Question?

A

Why were you there? (Radio call, Flagged down, etc.) Reasonable suspicion of a problem

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13
Q

Police officers don’t always have to be right; they merely need to be reasonable.”

A

US Supreme Court Case: Brinegar vs. US

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14
Q

P reliminary

A

Proceed to the scene of the incident

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15
Q

p R eliminary

A

Render aid to the victim - Amount of aid and type, reflects type of injury.

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16
Q

pr E liminary

A

Effect the arrest of the suspect.

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17
Q

pre L iminary

A

Locate Witnesses

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18
Q

prel I minary

A

Interview Witnesses

19
Q

preli M inary

A

Maintain the crime scene in the original state.

20
Q

prelim I nary

A

Interview/Interrogate the suspect

21
Q

prelimi N ary

A

Note all preliminary findings

22
Q

prelimin A ry

A

Arrange for the scene to be processed - Agency/OSBI

23
Q

prelimina R y

A

Report is to be written

24
Q

preliminar Y

A

Yield to the follow-up investigators

25
Q

Three parts to note mechanics

A

Officer safety, Effectiveness, and Utility

26
Q

Note Mechanics - Officer Safety

A
  • Hold the notebook so you are not looking down
  • Make it a habit to scan while interviewing & note-taking
  • Maintain your distance
  • Maintain your stance
  • Don’t let yourself be crowded by someone wanting to see what your writing (other officers)
  • Don’t be too absorbed by your notes
27
Q

Note Mechanics - Effectiveness

A
  • Use headings when taking notes

- Alternate between listening & writing

28
Q

Note Mechanics - Utility

A
  • Use “preliminary” steps
    • A “Things to do” list
    • A “Questions to answer” list
    • A “People to contact” List
    • A “Check-Off” List
29
Q

The 4-Step Writing Process

A
  1. Pre-Writing
  2. Writing
  3. Editing
  4. Re-writing
30
Q

Context

A

Gives definition and determines meaning

31
Q

What can change context

A

Grammar

32
Q

You should write at least what 4 basic things?

A
  1. What you saw
  2. What you heard
  3. What you did
  4. What the results were
33
Q

Step 1: Pre-Writing

A
  • A report is a construction
  • Do not build without a “blueprint”
  • Organizing your thoughts and especially organizing the Structure of your report, will help you be a better writer
34
Q

Begin a writing plan

A
  • Outline
  • Bullet Point
  • Flow chart
  • Drawing
35
Q

Step 2: Writing

A

Write complete details

  • Grammatically correct
  • Complete
  • Accurate
  • Clear
  • Concise
  • Factual - Objective
36
Q

Step 3: Editing

A

Self Editing/Proof Reading

  • Wait several hours (when possible) to proof read your report
  • Read it aloud paragraph by paragraph in reverse order to catch grammar and spelling errors
  • Then read it from beginning to end
37
Q

Step 4: Re-Writing

A

This does not mean start over

38
Q

The greatest enemy for law enforcement report writers is…

A

Time

39
Q

Narrative 3-Part Structure

A

Intro, Main Body, Concluding Paragraph

40
Q

Header should contain

A

Department, Case #, Date, Report by

41
Q

Footer should contain

A

Report by, Case #, Page #’s

42
Q

Reports should be in what tense?

A

Past Tense

43
Q

Active Voice

A

Subject then Object

44
Q

Passive Voice

A

Object then Subject

CLEET (2 decks)

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