Report Writing Flashcards
What reports require
Formal structure
Careful planning
Present material in logical manner
Use clear and concise language
Stages in report writing
Clarify terms of reference/type of report required
Plan work
Collect information
Organise & structure information
Write first draft
Check (peer review) and re-draft
Terms of reference
Guidelines used to define scope of investigation
Be clear from outset what you are trying to achieve
Planing report
Careful planing will assist in writing clear, concise and effective report
Will give adequate time to complete it
Consider report as a whole
Break down producing report into various parts
Allocate timescale
Divide time into various stages
Set deadlines
Collecting information
What is information needed
Where will it be found
How much information do I need
How will information be collected
How will info be arranged in report
Make a list of info needed
Form action plan of how it is to be collected
Structure report and the market
Structure will be dependant on what you are trying to achieve
Who are you writing the report for (FI - Brigade and Coroner)
Write in plain English
Don’t be overly technical (explain technical matters in layman’s terms)
Avoid rambling
Follow logical sequence
Reference key information
Coroners reports - to assist in determining whether death was
Accidental
Suicide
Misadventure
Unlawful killing
Coroners report - should include
Statements from witnesses
Your report of investigation:
Summary Description of building Sequence of events Scene examination Profile of deceased Possible sources of ignition How possible sources of ignition were eliminated Conclusion determining what happened to cause the fire Community fire safety implications
Photographs referred to in text
Plans to explain incident:
Room plans
Floor plans
Engineering drawings
Circuit diagrams
